Re-certification of Fragrant Rice Varieties for Export to Enjoy Import Duty Exemption under Quota

The Re-certification of Fragrant Rice Varieties for Export to Enjoy Import Duty Exemption under Quota is a mandatory step to ensure continuity in international trade. Long Phan Consulting Company analyzes the conditions, procedures, and required dossier below according to the latest regulations.

Conditions for certifying fragrant rice varieties

Based on Article 4 of Decree 103/2020/ND-CP:

1. Seed Source: Fragrant rice must be produced from fragrant rice varieties with seed quality conforming to National Technical Regulations (QCVN). Seeds must be tested and recognized for circulation.
2. Traceability: Clear and accurate information on the area and location of cultivation (from hamlet/village to province/city) must be provided.
3. Purity: The fragrant rice field plot must be inspected and ensure a varietal purity (percentage of plants) of not less than 95%. This ensures uniformity of the final rice product.

The competent authority re-certifies the type of fragrant rice eligible for export duty exemption under the quota.

Based on Article 6 of Decree 103/2020/ND-CP (updated by Clause 1, Article 11 of Circular 13/2025/TT-BNNMT):

• Authority: The Department of Crop Production and Plant Protection (under the Ministry of Agriculture and Environment).
• Note: Clients must update to the new agency name (previously separate departments) and Ministry name in all application documents to ensure validity.

>>> See more: Documents certification of fragrant rice for export

Application for re-certification of fragrant rice varieties eligible for import duty exemption under quota.

According to Article 8 of Decree 103/2020/ND-CP (amended by Decree 11/2022/ND-CP):

1. Request Form: Request for re-certification of fragrant rice varieties (Appendix V, Decree 103/2020/ND-CP).
2. Re-certification Form: Fully declare information from item 1 to item 9 (leave item 10 blank).
   • For EU Market: Use Appendix VII (Decree 103/2020/ND-CP).
   • For UK Market: Use Appendix VIIa (Decree 11/2022/ND-CP).
3. Proof of Change: Documents proving the change of information (if applicable).
4. Original Certificate: The previously issued certificate (for damaged or modified cases).

Procedures for recertifying fragrant rice varieties eligible for import duty exemption under quotas.

According to Clause 3, Article 8 of Decree 103/2020/ND-CP (amended by Decree 11/2022/ND-CP):

Step 1: Submission

• Direct/Post: Submitted to the Department of Crop Production and Plant Protection. A receipt is issued if complete.
• Online: Submitted via the Online Public Service Portal using digital signatures. The Department checks completeness within 01 working day.

Step 2: Appraisal and Result Within 03 working days of receiving a valid dossier, the Department appraises the content.

• Approved: The Director signs item 10 of the Re-certification Form.
• Refused: A written reply stating the reason is issued.

Long Phan Consulting provides consulting services on the process of recertifying fragrant rice varieties eligible for import duty exemption under quotas for export.

Long Phan Consulting Company provides comprehensive support to access tariff preferences:

• Review: Assessing the current dossier against re-certification conditions; advising on seed standards and planting area requirements.
• Drafting: Preparing and digitizing the dossier; applying digital signatures for online submission.
• Representation: Submitting the dossier to the Department; handling explanations; receiving the final result.

>>> See more: Instructions on procedures for establishing a rice export company

Some frequently asked questions about the recertification process for fragrant rice varieties eligible for import duty exemption under quotas.

Below are questions related to the recertification process for fragrant rice varieties eligible for duty-free import under the quota:

Which varieties are eligible?

Varieties such as Jasmine 85, ST5, ST20, Nang Hoa 9, VDX 20, HT1, Ham Chau 2, Khaodakmali 105, and Huong Chiem. (Legal Basis: Clause 1, Article 3, Decree 103/2020/ND-CP).

Must the damaged original be submitted?

Yes. To ensure strict management, the damaged original certificate must be returned for cancellation to avoid duplicate valid documents for the same shipment. (Legal Basis: Point d, Clause 2, Article 8, Decree 103/2020/ND-CP).

Why distinguish Appendix VII and VIIa?

Appendix VII is for the EU market (EVFTA), while Appendix VIIa is for the UK market (UKVFTA). Using the correct form is mandatory due to different international commitments. (Legal Basis: Clause 5, Article 1, Decree 11/2022/ND-CP).

When is 95% purity verified?

It is assessed directly in the field from the flowering stage to before harvesting. It applies to the entire registered field plot. (Legal Basis: Clause 2, Article 4, Decree 103/2020/ND-CP).

What are the requirements for online submission? 

Documents must be scanned from originals and signed using the enterprise’s digital signature. (Legal Basis: Decree 45/2020/ND-CP).

Conclusion

The Re-certification of Fragrant Rice for Export under Quota requires precision in dossier preparation and adherence to strict timelines. To secure commercial benefits and avoid risks, please contact Long Phan Consulting Company via Hotline 1900636389 for professional support

>>> See more at:

• Rice Export License Service | Long Phan Consulting Company
• Guide to Vietnam’s Restricted Goods Retail License