Rice Export License Service | Long Phan Consulting Company

A Rice Export License Service is a complete solution for enterprises in a regulated industry. This activity requires a business to meet strict standards for legal dossiers, storage facilities, and milling plants. Long Phan Consulting Company provides professional support to simplify procedures, ensure compliance, and reduce waiting times. This article details the licensing process and introduces our specialized support service.

Rice Export License Registration Process

Rice export in Vietnam is a conditional business sector, regulated by Decree 107/2018/ND-CP. To enter this market, traders must obtain a Certificate of Eligibility for Rice Export Business. This requires careful legal preparation and adherence to administrative procedures issued by the competent state authority.

Success in the application process depends on two factors: the required application components and the sequence of procedural steps.

Application Dossier for a Rice Export License

Based on Clause 2, Article 6 of Decree 107/2018/ND-CP, a complete application dossier includes:

• Application Form: 01 original, completed using Form No. 01 in the Appendix of Decree 107/2018/ND-CP.
• Business Registration Certificate (or Enterprise Registration Certificate, Investment Registration Certificate): 01 copy, certified and stamped by the trader.
• Proof of Ownership or Use Rights for Warehouses and Milling Facilities: 01 certified copy. These documents can be:
  • Lease contracts for warehouses and rice milling/processing facilities.
  • Documents proving land use rights and ownership of the facilities.

Procedure for Issuing the Rice Export License

After establishing an enterprise with the registered business line of rice exportation, the company must apply for the license. The procedure follows the steps specified in Clause 3, Article 6 of Decree 107/2018/ND-CP:

• Step 1: Dossier Preparation and Submission The trader prepares one set of the aforementioned documents and submits it to the Ministry of Industry and Trade (MOIT) via:

  • Direct Submission: At the MOIT headquarters (54 Hai Ba Trung, Hoan Kiem, Hanoi). Traders may submit photocopies and present originals for verification.
  • Postal Service: Sent to the MOIT’s address.
  • Online Submission: Through the MOIT’s online public service portal.

• Step 2: Dossier Appraisal and Licensing Within 15 working days of receiving a complete and valid dossier, the MOIT will review and issue the Certificate. If the dossier is ineligible, the MOIT will provide a written response stating the reasons within 07 working days of receipt.

• Step 3: Receiving the Result The trader receives the Certificate of Eligibility for Rice Export Business following notification from the MOIT.

Note: For re-issuance of an expiring Certificate, traders must submit a new application at least 30 days before the expiration date. The dossier components and procedure are identical to the initial application.

Rice Export License Service at Long Phan Consulting Company

Obtaining the Certificate of Eligibility for Rice Export Business is a complex legal procedure. It requires deep knowledge of Decree 107/2018/ND-CP and experience with government agencies. The Rice Export License Service at Long Phan Consulting Company offers a total solution, supporting businesses from initial assessment to post-licensing compliance.

Our service scope, professional workflow, and service commitment are detailed below.

Scope of the Rice Export License Service

Long Phan Consulting Company provides an in-depth legal package covering the entire Certificate application process. Our work includes:

• Legal Condition Consulting and Feasibility Assessment:
  • Analysis of conditions for warehouses and milling facilities.
  • Comparison of the enterprise’s actual status against Decree 107/2018/ND-CP requirements.
  • Evaluation of infrastructure compliance with national technical standards (TCVN).
  • Consulting on exemptions (organic rice, parboiled rice, fortified rice).
• Infrastructure Legal Audit:
  • Review of land use right certificates and lease contracts (ensuring a minimum 5-year term).
  • Guidance on technical standard inspections to meet licensing requirements.
• Application Dossier Preparation:
  • Compilation of the complete dossier, including the application form, reports, and supporting documents.
  • Ensuring accuracy and consistency to improve first-time approval rates.
• Representation at the Ministry of Industry and Trade:
  • Acting on the client’s behalf to submit the dossier and monitor progress.
  • Communicating with state agencies to clarify information or manage field verifications.
  • Responding to requests for additional information.
• Post-Licensing Compliance Consulting:
  • Guidance on creating a rice circulation reserve plan per Article 12 of Decree 107.
  • Consulting on periodic reporting and other obligations.
• Related Export Procedure Support:
  • Advising on foreign trade contracts and international transport agreements.
  • Guidance on phytosanitary inspection, quality control, and obtaining inspection certificates.
  • Support for customs declarations and port-related issues.

Our Service Process

Long Phan Consulting Company uses a professional 5-step process for its Rice Export License Service:

1. Requirement Intake and Information Survey: We receive the client’s request, collect initial legal documents (business registration, warehouse records), and conduct a preliminary analysis.
2. Practical and Legal Condition Assessment: Our specialists conduct a detailed audit of infrastructure documents, perform site surveys if needed, and propose solutions for any non-compliant conditions.
3. Dossier Preparation and Finalization: We draft all required documents, cross-check for accuracy, and present the final dossier to the client for approval and signature.
4. Dossier Submission and Agency Liaison: We represent the enterprise to submit the dossier, track its progress, and work directly with the licensing authority.
5. Result Delivery and Post-Licensing Guidance: We deliver the Certificate to the client and provide instructions on immediate post-licensing obligations, such as circulation reserves and reporting.

Service Commitment

Client trust is our priority. Long Phan Consulting Company commits to quality service with clear after-sales support.

• Confidentiality: All client information is kept secure.
• Timeliness: Work is completed on schedule as agreed.
• Accuracy: All advice is based on current, updated legal regulations.

After-Sales Support: We offer free consultation on legal issues post-service and provide guidance on compliance and reporting.

Contact Method

Clients can contact the Rice Export License Consulting Service at Long Phan Consulting Company via the channels below:

• Address: TM7, Lavita Garden, 17 Street No. 3, Truong Tho Ward, Thu Duc City, Ho Chi Minh City
• Working Hours: Monday to Saturday – 8:00 AM to 5:30 PM
• Hotline: 1900.63.63.89
• Email: info@longphanpmt.com
• Zalo: 0906.735.386 – Long Phan
• Facebook: Long Phan Investment Consulting and Legal Services Co., Ltd

Frequently Asked Questions (FAQ)

Below are common questions regarding our Rice Export License Service and the application procedure.

What are the costs involved in the Rice Export License Service?

Current law does not specify a state fee for the license. However, enterprises will incur indirect costs such as notarization fees, facility inspection fees (if required), and the professional fees for a Rice Export License Service like the one offered by Long Phan Consulting Company to ensure a valid dossier and save time.

What are the specific conditions for warehouses and milling facilities?

According to Article 4 of Decree 107/2018/ND-CP, physical facilities must meet national technical standards. Specifically:

• Specialized Warehouse: Must have a minimum storage capacity of 5,000 tons of paddy, conforming to general standards issued by the Ministry of Agriculture and Rural Development.
• Milling/Processing Facility: Must have a production line and technology that meet standards, located conveniently for procurement, transportation, and connection to the warehouse.

Do exporters of organic rice need to follow any procedures?

Yes. Although Article 5 of Decree 107/2018/ND-CP states that traders exclusively exporting organic rice, parboiled rice, or nutrient-fortified rice do not need a Certificate, they must fulfill a notification obligation. The enterprise must send a written notification with documents proving the product’s standard compliance to the provincial Department of Industry and Trade before exporting.

Can a Foreign-Invested Enterprise (FIE) use a Rice Export License Service?

Yes. An FIE can apply for a license and must meet the same conditions as domestic enterprises as stipulated in Decree 107/2018/ND-CP. A professional Rice Export License Service can guide an FIE through this process to ensure compliance with Vietnamese law and WTO commitments.

What common errors lead to dossier rejection?

Common errors include lease contracts shorter than 05 years, legally insufficient ownership documents, inconsistent information across the dossier, or incorrectly completed application forms. Our Rice Export License Service is designed to prevent these errors.

How is the periodic reporting regime implemented after licensing?

Pursuant to Article 24 of Decree 107/2018/ND-CP, traders must submit periodic reports on export contracts via the Ministry of Industry and Trade’s electronic portal (monthly, quarterly, annually).

What are the consequences if a business fails to maintain business conditions?

The license may be revoked. Article 26 of Decree 107/2018/ND-CP specifies revocation cases, including inactivity for 18 months, failure to maintain facility conditions, or non-fulfillment of reserve obligations.

What is the procedure when a business changes its name or address?

The trader must apply for re-issuance of the license. According to Article 8 of Decree 107/2018/ND-CP, the re-issuance dossier is simpler than a new application.

Can multiple enterprises lease a single large warehouse?

The law does not prohibit this, but each trader must prove clear and independent management of an area meeting the 5,000-ton capacity minimum. This must be clear in the lease contract.

Does this license replace other customs documents?

No. The license is a prerequisite. The trader must still present all required customs documents for each shipment, such as the customs declaration, commercial contract, invoice, and Phytosanitary Certificate.

Is there a minimum export volume required after obtaining the license?

The law does not specify a minimum volume. However, no export activity for 18 consecutive months can be grounds for revocation under Article 26, Clause 3 of Decree 107/2018/ND-CP.

Can a company’s branch apply for the license?

No. The application must be made by the legal entity (the parent company). A branch is a dependent unit and cannot be named on the license.

Conclusion

This article provides an overview of the legal process for obtaining a Certificate of Eligibility for Rice Export Business under Decree 107/2018/ND-CP. The role of a professional Rice Export License Service, like that offered by Long Phan Consulting Company, is to ensure compliance, save time, and optimize business opportunities in the international market.

Do not let complex administrative procedures hinder your business potential. Contact Long Phan Consulting Company today for comprehensive solutions via hotline: 1900.63.63.89.