Procedure for Issuance of Inspection Certificates and Stamps for Railway Vehicles

The Procedure for Issuance of Inspection Certificates and Stamps for Railway Vehicles brings many important benefits in ensuring operational safety and efficiency. Correctly following the procedure helps confirm that vehicles meet technical standards, minimizes the risk of incidents during operation, and meets environmental protection requirements. This is also a basis for transport enterprises to enhance their reputation and comply with the law. Long Phan Consulting Company provides detailed information below.

The agency responsible for issuing certificates and inspection stamps for technical safety and environmental protection of railway vehicles.

The agency responsible for carrying out administrative procedures is stipulated in Clause 1.6, Sub-section 1, Section B.I of the Appendix issued with Decision No. 2267/QD-BXD dated December 10, 2025, as follows:

• The competent authority for resolving this matter is the Vehicle Registration Organization under the Vietnam Register.
• The agency directly responsible for carrying out the administrative procedure: Vehicle inspection organizations under the Vietnam Registering Authority.

What documents are included in the application file for this procedure?

According to Subsection 1, Section B.I of the Appendix issued with Decision No. 2267/QD-BXD, the dossier includes:

1. Application for Certification: Original or electronic version (according to the prescribed form).
2. Inspection Report: Original, certified copy, electronic version, or electronic copy of the Report on technical safety and environmental protection inspection for components/vehicles issued by the Inspection Organization.
3. Photos: Photos clearly showing the number and overall image of the component/vehicle.

• Quantity: 01 set.

>>>CLICK TO DOWNLOAD NOW: CERTIFICATION APPLICATION FORM 

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What is the procedure?

The procedure is carried out as follows:

Step 1: Submission The manufacturing facility, importer, repair facility, vehicle owner, or vehicle operator submits 01 dossier set to the Inspection Organization via:

• Direct submission at the One-Stop Shop.
• Postal service.
• Online Public Service Portal.

Step 2: Processing The Inspection Organization receives and checks the dossier components.

• If incomplete: Guides the applicant to complete the dossier within 01 working day.

Step 3: Issuance Within 02 working days from the date of receiving a complete dossier:

• Invalid Dossier: The Inspection Organization sends a notice to complete the dossier. The processing time restarts upon receipt of the complete dossier.
• Refusal: Responds in writing or via the system, stating the reason.
• Approval: Issues the Certificate for each component/vehicle and the Inspection Stamp (or electronic inspection stamp) for the vehicle.

Fees and charges for procedures related to issuing certificates and inspection stamps for technical safety and environmental protection of railway vehicles.

Fees and charges for carrying out the procedure: As stipulated in Circular No. 236/2016/TT-BTC regulating the prices of services for design appraisal, quality inspection, technical safety and environmental protection of railway transport vehicles and equipment.

Fee (or attached fee schedule): 50,000 VND/per visit.

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Consulting services for procedures to obtain certificates and inspection stamps for technical safety and environmental protection of railway vehicles.

Long Phan Consulting Company provides professional support services for this procedure:

• Consulting: Advising on dossier components and legal processes.
• Guidance: Detailed instructions on the implementation steps.
• Legal Check: Verifying the legality of documents and evidence.
• Drafting: Preparing all necessary documents.
• Representation: Submitting the dossier and tracking the process at the competent authority.
• Result Handover: Receiving and handing over the results to the Client.

Frequently Asked Questions Regarding the Procedure for Issuing Certificates and Inspection Stamps for Technical Safety and Environmental Protection of Railway Vehicles

Below, Long Phan Consulting provides some frequently asked questions related to the procedures for issuing certificates and inspection stamps for technical safety and environmental protection of railway vehicles. We invite interested customers to refer to the following information:

What is the processing time?

Not exceeding 02 working days from the date of receiving a complete dossier. (Legal Basis: Subsection 1, Section B.I, Appendix of Decision No. 2267/QD-BXD).

How can the dossier be submitted?

Organizations can submit via Direct submission, Postal service, or the Online Public Service Portal. (Legal Basis: Subsection 1, Section B.I, Appendix of Decision No. 2267/QD-BXD).

What is the result of the procedure?

The organization will receive the Certificate of Technical Safety and Environmental Protection Quality and the Inspection Stamp. (Legal Basis: Subsection 1, Section B.I, Appendix of Decision No. 2267/QD-BXD).

What are the basic principles of railway activities?

Based on Article 4 of the Law on Railways 2025, principles include:

1. Ensuring smooth, safe, and efficient transport.
2. Developing railways according to planning, connecting with other transport modes.
3. Unified and centralized management.
4. Separating state management functions from business activities; separating infrastructure business from transport business on national railways invested by the State.
5. Ensuring healthy competition.
6. International cooperation based on peace, equality, and mutual benefit.

Conclusion

Mastering the Issuance of Inspection Certificates and Stamps for Railway Vehicles helps organizations save time and ensure compliance. For detailed advice and quick support, please contact Long Phan Consulting Company via Hotline 1900 63 63 89 for dedicated service.