ASEAN International Road Transport Permit Procedure

The ASEAN international road transport permit procedure is a critical administrative function. It enables Vietnamese businesses to conduct cross-border transport activities within the ASEAN region legally, conveniently, and transparently. This analysis details the conditions, competent authority, dossier, and procedural steps for the issuance and re-issuance of the ASEAN international road transport permit.

Conditions for Administrative Procedure

According to Clauses 1 and 5, Article 30 of Decree 158/2024/ND-CP (dated December 18, 2024), the conditions for the ASEAN international road transport permit are:

• The ASEAN international road transport permit is granted to Vietnamese transport business units that perform ASEAN international road transport activities.
• In cases where the ASEAN international road transport permit is damaged or lost, the transport business unit must prepare a dossier to request re-issuance.

Competent Authority

According to Clause 1, Article 31 of Decree 144/2025/ND-CP (dated June 12, 2025), the Provincial-level People’s Committee holds the authority to issue and re-issue the ASEAN international road transport permit.

Dossier for Issuance/Re-issuance

Per Clause 2, Article 30 of Decree 158/2024/ND-CP, the required dossier component for this administrative procedure is the application form for the issuance or re-issuance of the ASEAN international road transport permit.

>>> CLICK TO DOWNLOAD: APPLICATION FORM FOR ISSUANCE/REISSUANCE OF ASEAN INTERNATIONAL ROAD TRANSPORT PERMIT

>>> See more at: Tourist Transport Vehicle Badge: Conditions & Steps

Procedure for Issuance/Re-issuance

As stipulated in Clause 4, Article 30 of Decree 158/2024/ND-CP, the procedure is as follows:

• Step 1: Dossier Submission: The transport business unit submits 01 complete dossier set to the competent licensing authority using one of the following methods: direct submission, online, or postal service.
• Step 2: Dossier Reception and Verification: The competent licensing authority receives and verifies the dossier. For direct or postal submissions, the receiving officer updates the valid dossier’s information into the authority’s online public service system. If the dossier requires amendment or supplementation, the licensing authority will notify the transport business unit directly, in writing, or via the online public service system within 01 working day from the date of receipt.
• Step 3: Permit Issuance: Within 02 working days from receiving a complete and valid dossier, the competent authority will issue the ASEAN international road transport permit. In case of refusal, the authority will provide a notification in writing or via the online public service system, stating the reason.

Consulting and Authorization Services by Long Phan Consulting Company

Long Phan Consulting Company provides comprehensive services for the ASEAN international road transport permit procedure.

Legal and Conditional Analysis

• Advising on the conditions for Vietnamese transport business units under Decree 158/2024/ND-CP.
• Clarifying the distinct legal requirements for first-time issuance versus re-issuance due to damage or loss.
• Conducting a legal review of the client’s existing transport business license to ensure eligibility.

Dossier Preparation and Procedural Guidance

• Providing the official application form for the ASEAN international road transport permit.
• Drafting the complete application and guiding the collection of supporting legal documents.
• Structuring the final dossier (01 set) for compliant submission via direct, online, or postal methods.

Authorized Representation and Result Delivery

• Acting as the authorized representative to submit the dossier to the Provincial-level People’s Committee.
• Proactively monitoring the application status and liaising with state officials during the 2-day processing period.
• Receiving the official ASEAN international road transport permit and delivering the final results to the client.

>>> See more at: Tourist Transport Vehicle Badge Re-issuance: Steps

Frequently Asked Questions

Long Phan Consulting Company provides the following answers to common questions regarding the ASEAN international road transport permit.

How are the results of the administrative procedure returned?

Results are returned at the headquarters of the competent licensing authority or via postal service. Legal basis: Point d, Clause 4, Article 30, Decree 158/2024/ND-CP (dated December 18, 2024).

Can the ASEAN international road transport permit be revoked?

Yes, the competent authority will revoke the permit if the transport business unit commits one of the following violations:

• Operating a transport business type not specified in the permit.
• Having its business license for auto transport revoked by a competent authority.
• A specialized state management agency at the border gate requests revocation due to violations related to immigration, import/export, or border gate area regulations.
• Termination of operations according to legal provisions. Legal basis: Clause 1, Article 31, Decree 158/2024/ND-CP (dated December 18, 2024).

What entities are included in “transport business units”?

Transport business units include:

• Enterprises issued a Certificate of Enterprise Registration and a Transport Business License.
• Cooperative groups, cooperatives, or cooperative unions with a Certificate of Cooperative Registration or Certificate of Cooperative Group Registration and a Transport Business License.
• Business households issued a Certificate of Household Business Registration and a Transport Business License. For international road transport, transport business units include: enterprises, cooperative groups, cooperatives, and cooperative unions (as defined above). Legal basis: Clause 15, Article 3, Decree 158/2024/ND-CP (dated December 18, 2024).

In which cases is the permit re-issued?

If the ASEAN international road transport permit is damaged or lost, the transport business unit must prepare a dossier to request re-issuance. Legal basis: Clause 5, Article 30, Decree 158/2024/ND-CP (dated December 18, 2024).

How long does the issuance or re-issuance take?

Within 02 working days from receiving a complete and valid dossier, the competent licensing authority will issue the permit. Legal basis: Point c, Clause 4, Article 30, Decree 158/2024/ND-CP (dated December 18, 2024).

Conclusion

The issuance/re-issuance of the ASEAN international road transport permit plays a key role in ensuring cross-border transport is conducted legally, safely, and efficiently. Full compliance with the conditions, dossier, and procedure not only saves businesses time and costs but also contributes to sustainable development and cooperation in the ASEAN region. For detailed consultation and support in executing the procedure quickly and in accordance with the law, please contact Long Phan Consulting Company via hotline: 1900636389 for dedicated and professional service.