Amendments and supplements to promotional programs – Latest procedures

Modifying and supplementing promotional programs after registration or notification is something that many traders encounter during the business process. To carry out this procedure legally and effectively, traders need to clearly understand the registration and notification process according to the latest regulations. This article will provide detailed information about the necessary procedures when amending and supplementing promotional programs, helping customers comply with the law and ensure their rights.

What procedures should be followed when amending and supplementing a promotion program?

In case of modifying a promotion program that has been previously registered, the trader must carry out administrative procedures to register amendments and supplements to the promotional program content to the state management agency where it was registered.

For announced promotional programs, traders must notify amendments and additions to the promotional program to the Department of Industry and Trade where the promotion is carried out.

Any modifications or additions must ensure that they do not affect the rights of customers who have participated in the program.

Register to amend and supplement promotional programs for promotional programs of chance implemented in the area from 2 provinces

Procedures for registering amendments and supplements to the promotion program in this case are carried out as follows:

File:

• Application for registration of amendments and supplements to promotional program content according to the prescribed form (Form number 06a Appendix issued together with Decree No. 128/2024/ND-CP).
• Number of documents: 01 set.

Submit application through one of the following methods:

• Via postal service to the Department of Trade Promotion (20 Ly Thuong Kiet, Hoan Kiem, Hanoi).
• Directly at the headquarters of the Department of Trade Promotion.
• Through the information system for handling administrative procedures of the Ministry of Industry and Trade.

Execution order:

• Traders submit registration dossiers to amend and supplement promotional program content to the Trade Promotion Department.
• The Trade Promotion Department reviews and responds in writing to confirm or disconfirm the registration. In case of non-confirmation, the reason must be clearly stated according to the provisions of law.
• Modifications and additions to promotional program content must ensure that they do not affect the rights of customers who participated in the program before the amendments and supplements.

Resolution deadline: 05 working days from the date of receipt of complete and valid documents.

>>> See more: Procedures for Registering Amendments and Supplements to Promotional Programs

Register to amend and supplement promotional programs for promotional programs of chance implemented in a province

For promotional programs of chance carried out in a province or centrally run city, the registration procedures for amendments and supplements are as follows:

File:

• Application for registration of amendments and supplements to promotional program content according to the prescribed form (Form number 06a Appendix issued together with Decree No. 128/2024/ND-CP).
• Number of documents: 01 set.

Submit application through one of the following methods:

• Through postal service to the Department of Industry and Trade.
• Directly at the headquarters of the Department of Industry and Trade.
• Through the information system for handling administrative procedures at the provincial level.

Execution order:

• Traders submit registration dossiers to amend and supplement promotional program content to the Department of Industry and Trade.
• The Department of Industry and Trade shall review and respond in writing to confirm or disconfirm the registration. In case of non-confirmation, the reason must be clearly stated according to the provisions of law.
• Modifications and additions to promotional program content must ensure that they do not affect the rights of customers who participated in the program before the amendments and supplements.
• Resolution deadline: 05 working days from the date of receiving the application.

Procedures for notification of amendments and additions to promotional programs

Notice of amendments and supplements to the promotional program is made as follows:

File:

• Notice of amendments and supplements to promotional program content according to the prescribed form (Model number 06 Appendix issued together with Decree No. 128/2024/ND-CP).
• Number of documents: 01 set.

Submit application through one of the following methods:

• Through postal service to the Department of Industry and Trade.
• Directly at the headquarters of the Department of Industry and Trade.
• Through the information system for handling administrative procedures at the provincial level.

Execution order:

• Traders submit dossiers to notify amendments and supplements to promotional program content to the Department of Industry and Trade.
• The Department of Industry and Trade receives applications.
• Modifications and additions to the promotional program content must ensure that it does not affect the interests of related parties.

Resolution deadline: Not regulated.

Consulting services, guidance on amending and supplementing promotional programs at Long Phan

Long Phan Consulting Company provides consulting services and detailed instructions on procedures for amending and supplementing promotional programs. We support:

• Evaluate the content of amendments and supplements to promotional programs;
• Consulting on plans to amend and supplement appropriate promotional programs;
• Instructions for drafting documents, registration and notification procedures;
• Representatives of traders working with state agencies;
• Explanation and additional documents at the request of state agencies;
• Resolve legal issues that arise during the amendment and supplement process;
• Consulting and answering other related issues.

>>> See more: Consulting service for registration of promotional programs at Long Phan

Frequently Asked Questions (FAQ)

Below are frequently asked questions about promotional program modifications and additions:

What is a promotion of chance?

A promotional program of chance is a program in which the selection of winning customers is based on luck and randomness, such as lucky drawing, lucky draw, winning scratch,…

When do I need to register to amend or supplement promotional programs?

When there is a change in the content of a previously registered promotion program, such as changing time, location, prize structure, method of participation,…

When do we need to notify amendments and additions to promotional programs?

When there is a change in the content of a previously announced promotion program.

Can promotions be modified or supplemented at any time?

Any modifications or additions must ensure that they do not affect the rights of customers who have participated in the program before the modifications or additions.

Can registration documents, notification of amendments and additions to promotional programs be submitted via email?

Application submission is done by one of the following methods: Submit via postal service, Submit directly at the headquarters of the competent authority or submit through the information system for handling administrative procedures. So sending emails will not be accepted.

If the promotion program takes place in many provinces and cities, where should I submit my application?

For promotional programs of chance carried out in areas of 2 or more centrally-affiliated provinces and cities, submit them to the Department of Trade Promotion. For promotional programs of chance carried out in a province or centrally run city, submit them to the Department of Industry and Trade of that province.

Where are the registration form and notification of amendments and supplements to the promotional program specified?

Registration form and notice of amendments and supplements to promotional program content according to the prescribed form (Form No. 06a and Form No. 06 Appendix issued with Decree No. 128/2024/ND-CP).

In addition, what other points should be kept in mind when modifying and supplementing promotional programs?

In addition to the above procedures, businesses should also pay attention to publicly disclosing amended and supplemented information to customers to avoid causing misunderstandings and disputes.

Conclude

Complying with the correct procedures for modifying promotional programs is a prerequisite to ensure that the promotional program takes place legally and effectively. If you have any questions or need further advice, please contact Long Phan Consulting Company via the hotline: 0906735786 for dedicated support.