Guide to Reissue A Foreign Advertising Office License

The procedure to reissue a foreign advertising office license occurs when the original license is lost, damaged, or the foreign enterprise undergoes a fundamental change in its legal entity status. Compliance with this process ensures the representative office’s operations remain legal and uninterrupted. This analysis from Long Phan Consulting Company details the regulations on dossiers, procedures, and related legal matters for the re-issuance.

Competent Authority for License Re-issuance

Based on Subsection 4.6, Section 4, Part II of Decision No. 3808/QD-BVHTTDL, the Provincial-level People’s Committee where the representative office is located is the competent authority to reissue a foreign advertising office license.

After re-issuing the license, the Provincial People’s Committee must send a copy to the Ministry of Culture, Sports, and Tourism for nationwide management and monitoring.

>>> See more at: Conditions for foreign investors to do advertising service business in Vietnam

Procedure to Reissue Foreign Advertising Office License

The procedure to reissue a foreign advertising office license follows a strict process. This process includes preparing a complete application dossier, selecting the correct submission method, and adhering to the prescribed steps.

Dossier Composition

To obtain a re-issued license, the enterprise must prepare one set of documents. The dossier must be complete and accurate according to Subsection 4.3, Section 4, Part II of Decision No. 3808/QD-BVHTTDL. The required documents include:

• Application for re-issuance of the license for the establishment of a representative office: This document must follow Form No. 05, Appendix III, issued with Circular No. 13/2023/TT-BVHTTDL. An authorized representative of the foreign advertising enterprise must sign and seal the application.
• Original license for the establishment of the representative office: This is mandatory for cases where the license is damaged or there is a change in the legal entity.
• Confirmation from the police authority: If the license is lost, the enterprise must submit a confirmation from the commune-level police where the license was lost in place of the original.

>>> See more at: Form No. 05 – Appendix III issued together with Circular No. 13/2023/TT-BVHTTDL

Submission Method

According to Subsection 4.2, Section 4, Part II of Decision No. 3808/QD-BVHTTDL, the law stipulates a single submission method to ensure accuracy and information verification.

The foreign advertising enterprise or its authorized representative must submit the dossier directly to the headquarters of the Provincial-level People’s Committee where the representative office operates. Direct submission allows the receiving officer to immediately check the documents for validity and guide the enterprise on any necessary additions.

Implementation Sequence

The process to reissue a foreign advertising office license is conducted in sequential steps as specified in Subsection 4.1, Section 4, Part II of Decision No. 3808/QD-BVHTTDL.

• Step 1: Dossier Submission: The foreign advertising enterprise submits one complete dossier directly to the Provincial People’s Committee in cases of:
  • A change in the name or country of establishment of the foreign advertising enterprise.
  • A change in the operations of the foreign advertising enterprise.
  • The license is lost or damaged.
• Step 2: Dossier Reception and Appraisal: The Provincial People’s Committee receives the dossier. If the dossier is incomplete, the authority will issue a written request for supplementation within 03 working days.
• Step 3: License Re-issuance: Within 10 working days of receiving a complete and valid dossier, the Provincial People’s Committee will review and issue a new License for the Establishment of a Representative Office.
• Step 4: Report Submission: After issuing the license, the Provincial People’s Committee sends a copy to the Ministry of Culture, Sports, and Tourism.

>>> See more at:

• Steps to apply for an advertising service business license
• Amending a Foreign Ad Rep Office License

Processing Timeframe

The regulation at Point c, Subsection 4.1, Section 4, Part II of Decision No. 3808/QD-BVHTTDL sets the processing time at 10 working days. This period begins on the date the competent authority receives a complete and valid dossier. If the initial dossier requires supplementation, the 10-day timeframe starts only after the enterprise submits all required additions.

Fees for License Re-issuance

According to Point b, Clause 1, Article 4 of Circular No. 165/2016/TT-BTC from the Ministry of Finance, the fee to reissue a foreign advertising office license is 1,500,000 VND per license. This fee applies to all re-issuance cases, including loss, damage, or changes to the legal entity information. The enterprise must pay this fee to the state budget as instructed by the receiving authority.

Consulting Services by Long Phan Consulting Company

The process to reissue a foreign advertising office license requires careful and precise dossier preparation. Long Phan Consulting Company offers expert and comprehensive support services to help clients navigate this procedure effectively. Our services include:

• Detailed consultation on necessary documents for each specific re-issuance case.
• Assistance in drafting the application for re-issuance and related explanatory documents.
• Guidance on obtaining police confirmation in case of a lost license.
• Acting on the client’s behalf to submit the dossier directly to the Provincial People’s Committee.
• Monitoring the processing progress and communicating with state agencies as required.
• Handling any arising issues to ensure timely dossier approval.
• Receiving the re-issued license from the competent authority.
• Verifying the accuracy of information on the new license.
• Delivering the final result to the client.

Frequently Asked Questions

Below are common questions regarding the procedure to reissue a foreign advertising office license.

Which authority is competent to reissue the license?

The Provincial-level People’s Committee where the representative office is located is the competent authority. Legal basis: Subsection 4.6, Section 4, Part II, Decision No. 3808/QD-BVHTTDL.

What specific document is needed if the license is lost?

If the license is lost, the dossier must include a confirmation from the local police authority where it was lost, replacing the original license. Legal basis: Subsection 4.3, Section 4, Part II, Decision No. 3808/QD-BVHTTDL.

What is the processing time for re-issuing the license?

The timeframe for re-issuance is 10 working days from the date of receiving a complete and valid dossier. Legal basis: Subsection 4.1, Section 4, Part II, Decision No. 3808/QD-BVHTTDL.

What is the state fee for the re-issuance procedure?

The fee is 1,500,000 VND per license. Legal basis: Point b, Clause 1, Article 4, Circular No. 165/2016/TT-BTC.

How must the application dossier be submitted?

The enterprise must submit the dossier directly to the headquarters of the Provincial-level People’s Committee where the representative office operates. Legal basis: Subsection 4.2, Section 4, Part II, Decision No. 3808/QD-BVHTTDL.

Conclusion

The procedure to reissue a foreign advertising office license has specific requirements, especially regarding the dossier composition for each case. To ensure the process is accurate, efficient, and avoids operational disruptions, professional consultation is an optimal solution. Please contact Long Phan Consulting Company via hotline 1900636389 for professional support.