Procedures for declaring conformity of products and construction materials

Article overview

Announcing conformity of products and construction materials is an important breakthrough in improving the quality and reputation of Vietnam’s construction industry. This process helps control product quality, enhance consumer confidence, and promote healthy competition among businesses in the field of construction materials. Please refer to the following article by Long Phan to immediately pocket the necessary information and latest regulations on this procedure.

Process of declaring conformity of products and construction materials
Process of declaring conformity of products and construction materials

Are products and construction materials required to declare conformity?

According to the provisions of Subsection 3.2.1, Section 3.2, Part 3 of National Technical Regulation QCVN 16:2023/BXD, declaration of conformity for domestically produced products and construction materials is mandatory. This regulation applies to all construction material products produced in Vietnam.

These products must be declared conformable at the local inspection agency where the business is registered. The announcement is based on the certification results of a registered or recognized certification organization by current law.

This regulation is to ensure that all construction material products must undergo a strict quality inspection and evaluation process before being allowed to circulate on the market. This contributes to improving the quality of construction works and protecting consumer rights.

Factors that need to be ensured when declaring conformity of products and construction materials

Pursuant to Section 1.4, Part 1 of National Technical Regulation QCVN 16:2023/BXD, organizations and individuals producing, importing and trading construction materials need to ensure the following factors after making the announcement conformity:

  • Construction material products and goods must ensure that they do not cause unsafe conditions during transportation, storage, preservation and use. When circulating on the market, domestically produced products and goods must have a certificate of conformity and a notice of receipt of the dossier declaring conformity with the local inspection agency; For imported goods, a Certificate of Conformity is required.
  • Organizations and individuals that manufacture, import, trade, and use products must declare the correct types of products and construction materials in accordance with the product list specified in Table 1, Part 2 of this Regulation. In case the types of products and goods are unclear, relevant organizations and individuals must coordinate with the Conformity Certification Organization and the Testing Organization to identify the product type.
  • Domestically produced and imported products and construction materials specified in Table 1, Part 2 of this Regulation are subject to management measures based on the certification results of a registered certification organization or recognized according to the provisions of law.
  • The regulation conformity mark is used directly on the product, goods or on the packaging or on the label attached to the product, goods or in the quality certificate, technical documents of the product according to the regulations on regulation conformity mark and Use the conformity mark of Circular No. 28/2012/TT-BKHCN and Appendix IX issued with Circular No. 26/2019/TT-BKHCN.
Things to note when making a declaration of conformity
Things to note when making a declaration of conformity

Procedures for declaring conformity of products and construction materials

Profile components

Pursuant to subsection 3.2.2. Section 3.2 Part 3 National Technical Regulation QCVN 16:2023/BXD and Clause 1 Article 14 Circular 28/2012/TT-BKHCN (amended by Clause 4 Article 1 Circular 02/2017/TT-BKHCN and Clause 4 Article 19 Circular 06/2020/TT-BKHCN).

First, the dossier declaring conformity of products and construction materials in cases based on self-assessment results of organizations and individuals includes the following documents:

  1. Declaration of conformity according to Form No. 2 CBHC/HQ in Appendix III Circular No. 28/2012/TT-BKHCN;
  2. In addition, the Self-Assessment Report includes the following information:
  • Name of organization or individual; Address; telephone, fax;
  • Name of product, commodity, manufacturer;
  • National technical regulation number;
  • The test results are consistent with the national technical regulations of the organization testing the quality of group 2 products and goods according to the provisions of the corresponding national technical regulations;
  • The conclusion that products and goods comply with national technical regulations;
  • Commit to the quality of products and goods in accordance with national technical regulations and applicable published standards and take full responsibility before the law for the quality of products and goods and self-assessment results.

Second, In case of declaration of conformity based on the certification results of a registered certification organization or designated certification organization (third party), the dossier of declaration of conformity includes:

  • Declaration of conformity (according to Form 2. CBHC/HQ specified in Appendix III Circular No. 28/2012/TT-BKHCN)
  • A true copy of the Certificate of conformity with relevant technical regulations, accompanied by a specimen of the conformity seal issued by a registered certification organization or designated certification organization to the organization or individual.

Implementation process

Based on Articles 13, 14, 15 of Circular No. 28/2012/TT-BKHCN, the process of declaring conformity is carried out according to the following steps:

Step 1. Organizations and individuals declaring conformity with regulations prepare 02 (two) sets of dossiers announcing conformity with regulations, including:

  • 01 set of documents submitted directly or by post to a specialized agency;
  • 01 set of records kept at the organization or individual.

Step 2. Register the regulation conformity declaration at the specialized agency designated by the Ministry managing the industry and field and the People’s Committee of the province or centrally run city (hereinafter abbreviated as specialized agency).

Step 3. Documents announcing conformity sent to specialized agencies are processed as follows:

Case 1. For incomplete declaration of conformity documents according to regulations:

  • Within 03 working days from the date of receiving the dossier announcing conformity with regulations, the specialized agency shall notify in writing a request for additional documents as prescribed to the organization or individual declaring conformity with regulations;
  • After 15 working days from the date the specialized agency sends the request document, if the conformity declaration dossier is not fully supplemented as prescribed, the specialized agency has the right to cancel the processing of this dossier.

Case 2. For documents declaring complete conformity according to regulations. Within 05 working days from the date of receiving the dossier announcing conformity with regulations, the specialized agency will organize to check the validity of the dossier announcing conformity with regulations:

  • In case the dossier announcing conformity to regulations is complete and valid, the specialized agency shall issue a Notice of receipt of dossier announcing conformity to regulations to the organization or individual declaring conformity to regulations.

The notice of receipt of the conformity declaration dossier is valid according to the value of the conformity certificate issued by the designated certification organization or is valid for 03 years from the date the organization’s leader or individual signs the confirmation of the conformity assessment report (in case the organization or individual self-assesses the conformity);

  • In case the dossier declaring conformity to regulations is complete but invalid, the specialized agency shall notify in writing the organization or individual declaring conformity to regulations about the reason for not receiving the dossier.
Steps to carry out the declaration of conformity
Steps to carry out the declaration of conformity

Consulting and guidance on procedures for declaring conformity of specialized construction materials products and goods at Long Phan

With a team of experienced experts in the construction field. Long Phan provides in-depth consulting and support services on procedures for declaring conformity of products and construction materials. Experts at Long Phan will analyze each case in detail and provide an implementation roadmap suitable to product characteristics and business scale. Consulting services will help businesses save time, costs and ensure full compliance with legal regulations.

Services at Long Phan include:

  • Consulting and detailed guidance on the regulation conformity announcement process.
  • Support in preparing and reviewing regulatory compliance declaration documents.
  • Representatives contact and work with authorities.
  • Update information on changes to relevant legal regulations.
  • Support in resolving problems that arise during the process of declaring conformity.

Are you ready to take your business to new heights in the field of construction materials? Let Long Phan accompany you in the journey of declaring product conformity. Long Phan is committed to providing optimal solutions, helping you go through all procedures easily and quickly. Contact Long Phan immediately via hotline 0906735386 to receive advice and start the journey to conquer the potential construction materials market. Your success is our pride!