Latest procedures for changing the name of a joint stock company

Latest procedures for changing the name of a joint stock company are things that need to be done when a business needs to use a new name in business transactions or commercial names in the market. The following article will provide detailed steps on the process of changing the name of a joint stock company according to the latest regulations, helping businesses comply with the law and avoid risks.

Conditions for changing the name of a joint stock company

Based on the content of Articles 37, 38, 39, 41 of the Law on Enterprise 2020, joint stock companies need to comply with the following requirements when there is a need to change the business name:

• The name of a joint stock company after changing must still ensure 02 elements in the following order: type of enterprise (joint stock company) and proper name;
• The company name must not be identical or confusing with the name of the registered enterprise;
• The company name must not use words or symbols that violate the historical, cultural, ethical traditions and fine customs of the nation;
• In case of changing the name of a joint stock company in Vietnamese, both the name written in a foreign language and the abbreviated name must be changed;
• In case the name of a joint stock company that is expected to be changed is the same as the name of another enterprise whose tax code is suspended, an enterprise temporarily suspending business, or an enterprise that has not completed dissolution procedures, the joint stock company is still not allowed to use this name.

Thus, when carrying out procedures to change a business name, it is necessary to comply with the above conditions on naming a joint stock company to avoid being refused by the competent authority to register a change of company name.

>>>See more: Changing company name: Procedures, documents and important notes.

Latest procedures for changing the name of a joint stock company

Profile components

According to the content in Clause 1, Article 48 of Decree 01/2021/ND-CP, the company needs to prepare 01 set of name change documents including:

• Copy of the Minutes of the General Meeting of Shareholders on changing the business name;
• Decision of the General Meeting of Shareholders on changing the company name;
• Notice of change in business registration content (according to the Form in Appendix II-1 issued with Circular 01/2021/TT-BKHDT);
• Copy of the Minutes of the General Meeting of Shareholders on changing the business name;
• Authorization document to carry out registration procedures to change the name of the joint stock company;
• Valid copy of citizen identification card or valid ID card or passport of the authorized person.

>>>CLICK DOWNLOAD NOW: SAMPLE MINUTES OF THE GENERAL ASSEMBLY OF SHAREHOLDERS ON CHANGING THE NAME OF A JOINT STOCK COMPANY 2025

Implementation process

The process of changing the name of a joint stock company includes specific steps that you need to follow, specifically:

Step 1: Look up the business name

• Perform a search on the National Information Portal on business registration according to the principles in Article 37 of the Law on Enterprise 2020;
• This ensures that the changed party will not violate business naming principles such as using identical names or confusing names;

Step 2: Pursuant to Clause 1, Article 16 of the Law on Enterprise 2020, the applicant can choose to register to change the company name by one of three methods:

• Register directly with the Business Registration Office of the province/city where the business is headquartered;
• Register via postal service;
• Register online at the National Business Registration Portal and receive a receipt for processing the application.

Step 3: The Business Registration Office reviews the validity of the file to change the name of the joint stock company and resolves the following procedures:

• In case the application is valid: 03 working days from the date of receiving the application.
• In case the application is not valid: The enterprise will receive a written notification of the content that needs to be amended or supplemented via the applicant’s email. Time limit for further processing: 03 working days from the date the enterprise resubmits the amended and supplemented dossier.

Step 4: Businesses receive results. Enterprises can receive a Business Registration Certificate with a new name in one of the following two ways:

• Receive results at the one-stop department of Business Registration Office;
• Receive results by mail.

>>>See more: Instructions on how to fill out the company name change notice form.

Some important notes when changing the name of a joint stock company

Changing the name of a joint stock company entails many related issues that businesses need to pay attention to:

• After being approved to change the name, the enterprise needs to engrave a new seal because the enterprise’s seal represents the enterprise’s name;
• Change information at the tax authority;
• For companies with conditional business licenses such as fire prevention and fighting, security and order, travel licenses,…, when changing the company name, the business also needs to carry out procedures to change these related licenses at specialized agencies;
• Notify partners and customers after name change;
• The assets registered to be owned by the company must also be changed to the new name.

Thus, businesses need to pay attention to some of the above issues when carrying out procedures to change the name of a joint stock company.

Consulting services on procedures for changing the name of a joint stock company at Long Phan Consulting Company

Long Phan Consulting Company provides comprehensive consulting services on procedures for changing the name of a joint stock company with many outstanding advantages. We will support customers throughout the process including:

• Consulting on conditions and notes when changing the name of a joint stock company;
• Check the availability of the proposed name (avoid duplicates or confusion);
• Consulting on the impact of name change on seals, contracts, and internal records;
• Drafting documents and preparing necessary documents for changing the company name;
• Authorized representative submits and processes documents at the competent authority;
• Consulting on updating the company name on the national information portal and sub-licenses (if any).

With a team of experienced consultants, we will complete documents accurately, in accordance with legal regulations and ensure timely progress. Our service helps customers save time, costs and resources when carrying out procedures to change the name of a joint stock company.

>>>See more: How much is the all-inclusive cost for changing the company name?

Some frequently asked questions about procedures for changing the name of a joint stock company

We would like to provide you with some common questions about changing the name of the joint stock company that you are interested in. Please refer!

What requirements need to be followed when wanting to change the name of a joint stock company?

The new name of a joint stock company must include the type of business (“joint stock company”) and its own name, must not be identical or confusing with the registered business name, and must not violate cultural and social standards. If you change the Vietnamese name, you need to change both the foreign name and the corresponding abbreviation. A name identical to a business that is temporarily suspending business, has a suspended tax code or has not yet completed dissolution is also not accepted.

What documents need to be prepared to change the name of a joint stock company?

The dossier includes a copy of the minutes of the General Meeting of Shareholders on the name change, the decision of the General Meeting of Shareholders on the name change, notice of change in business registration content (according to form), and authorization document (if the applicant is not a legal representative) accompanied by a copy of the authorized person’s identification documents.

How can I apply to change the name of a joint stock company?

You can submit your application directly to the Business Registration Office of the province/city where the company is headquartered, via postal service, or online on the National Business Registration Portal.

How long does it take to process a file to change the name of a joint stock company?

If the application is valid, the Business Registration Office will process it within 03 working days from the date of receipt of the application. In case of need for amendment or supplementation, the time limit for resolution is 03 working days from the date of receipt of the edited dossier.

After changing the company name, what do I need to do?

You need to engrave a new seal, change information at the tax authority, update the conditional business license (if any), notify partners and customers, and change the company’s asset ownership information to the new name.

Where and according to what principles is the business name lookup performed?

Business name lookups are performed on the National Business Registration Portal, following the principles of no duplication or confusion prescribed in the Law on Enterprise 2020.

Which document is specified in the form of notification of change in business registration content?

The form for notification of changes in business registration content is specified in Appendix II-1 issued with Circular 01/2021/TT-BKHDT.

What content does the General Meeting of Shareholders need to approve regarding the change of company name?

The General Meeting of Shareholders needs to meet and approve the meeting minutes on changing the business name and make a decision on changing the company name.

Above are the answers surrounding the procedure for changing the name of a joint stock company. We hope that the above answers have partly answered your questions about this issue. Thank you!

Conclude

Thus, when you need to use a new name for your company, you need to carry out the procedure to change the name of the joint stock company at the competent business registration agency. If you want to find out more information or need support in implementing procedures to change your business name, please contact Long Phan Consulting Company via the hotline 1900636389 for detailed advice and quick, effective support.