Changing company name: Procedures, documents and important notes

Changing company name is the procedure to adjust the company’s official name on the Business Registration Certificate. This process requires full preparation of documents, procedures and implementation of necessary procedures after changes to ensure legality and stable business operations. In this article, Long Phan will provide detailed information about documents, procedures and important notes when changing company names.

Changing company name documentation

Changing company name documentation are specified in Article 11, Article 12, Article 48 of Decree 01/2021/ND-CP, including the following documents:

1. Notice of change in business registration content signed by the legal representative of the enterprise (according to the Form in Appendix II-1 issued with Circular 01/2021/TT-BKHDT).
2. Resolutions, decisions and copies of meeting minutes of the Board of Members for limited liability companies with two or more members, partnerships, and of the General Meeting of Shareholders for joint stock companies; Resolutions and decisions of the company owner for a one-member limited liability company on changing the business name.
3. Authorization document for the person to submit the application and receive the results if not the legal representative of the business.
4. Valid copy of one of the personal identification documents of the person authorized to perform the procedure (if any):

• For Vietnamese citizens: Citizen identification card or ID card or valid Vietnamese Passport.
• For foreigners: Foreign passport or valid document replacing a valid foreign passport.

>>> See more: Instructions on how to fill out the company name change notice form

Procedures for changing company name

There are 3 forms of submitting documents to change the company name: Submitting directly, via postal service and submitting electronically.

In case of direct submission or via postal service:

• The enterprise sends the registration dossier to change the business registration content to the business registration agency where the enterprise is headquartered.
• After receiving the dossier, the business registration agency issues a Receipt, checks the validity and issues a Business Registration Certificate to the enterprise if the registered business name change does not violate the regulations on business naming.

In case of submitting documents electronically:

• Use a public digital signature or Business Registration Account to declare information, download electronic documents, sign documents to authenticate and pay business registration fees and charges according to the process on the national business registration portal (https://dangkykinhdoanh.gov.vn).
• After completing the submission of documents, the applicant will receive a Receipt of business registration documents via the electronic information network.
• The business registration agency issues business registration to the company if the documents are valid and notifies the company. In case the dossier is not valid, the business registration agency will notify the enterprise to amend and supplement the dossier.
• Announcement of business registration content: The request for publication of business registration content is made at the time the enterprise submits its business registration application.

>>> See more: Detailed Instructions on Procedures for Changing the Company’s Name

What procedures need to be followed after changing the business name?

After receiving the results of changing company name from the Business Registration Authority, the company needs to carry out the following procedures:

1. Changing the company seal: the company needs to change the seal model according to the new company name to ensure uniformity of records and documents and create trust for partners and customers.
2. Change banking and social insurance information:

• Bank account: Although the bank account is no longer tax registration information, the company still needs to change the bank account information to ensure uniformity.
• Social insurance: Enterprises need to submit a declaration of participating units, adjusting social insurance and health insurance information (Form TK3-TS) with a copy of the Business Registration Certificate with the new name to the social insurance agency where they participated.

3. Change information about assets owned by the company such as Certificate of land use rights and assets attached to land.
4. Brand: companies need to pay attention to protecting the brand, avoiding confusion with the company’s old name.
5. Reprinting value-added invoices (VAT):

• Method 1: Stamp the new name on the old invoice and notify the change in invoice form to the tax authority.
• Method 2: Notify the tax authority to cancel the old invoice, order a new invoice to be printed, and notify the tax authority of using the new invoice form.

Consulting services and guidance on changing company names in Long Phan Consulting Company

Long Phan provides consulting and support services to customers during the process of changing company names. Our Services include:

• Consulting on legal regulations related to changing company name;
• Instructions for preparing documents and necessary documents;
• Instructions on the order and procedures for changing company name;
• Representing customers to carry out procedures at state agencies;
• Consulting and answering problems during the process of changing company name;
• Support procedures arising after changing the company name.

Frequently asked questions about changing company names

Below are frequently asked questions that customers can refer to:

How long does it take to complete the procedure for changing company names?

Time to complete the procedure is usually 3-5 working days from the date of submitting a valid application.

Is it required to change the seal after changing the company name?

Yes, the company needs to change its seal to match the new name on the Business Registration Certificate.

Which agencies need to be notified after changing the company name?

The company needs to notify tax authorities, banks, social insurance and relevant partners and customers.

Can the company’s old name be retained after a change?

The old name of the company will no longer have legal value after the change. However, the company can use the old name as a sub-brand name if necessary.

Is it necessary to change sublicenses (if any) after changing the company name?

Yes, if the company has sub-licenses, it is necessary to go through procedures to change the information on these licenses to match the new name.

Does changing the company name affect previously signed contracts?

Changing the company name does not change the validity of previously signed contracts. However, the company should notify partners about this change.

What documents need to be prepared to change the company name?

It is necessary to prepare a notice of change in business registration content, decision of the company owner, or decision of the board of members.

Is it possible to change a company name online?

Applications to change the company name can be submitted via the national electronic network.

After changing the company name, do I have to update information on advertising media?

After changing the company name, it is necessary to update all company information on advertising media to ensure consistency.

Conclude

Changing company name is an important procedure, directly affecting the business operations of the enterprise. In order for this process to proceed smoothly and legally, customers should seek advice and support from business experts. Don’t hesitate to contact Long Phan Consulting Company via the hotline: 0906735386 for the best advice and support.