Standard cosmetic declaration form according to regulations and writing style

Cosmetic declaration form is a form according to the prescribed standard form, ensuring the legality of the cosmetic declaration dossier. This article, written by Long Phan Consulting Company, focuses on in-depth analysis of the standard cosmetic declaration form according to current regulations, detailed instructions on how to write the announcement form, as well as providing other related information.

What is a cosmetic announcement card?

Cosmetic product announcement slip, also known as the receipt number of cosmetic product announcement slip. Pursuant to Clause 4, Article 2 of Circular 06/2011/TT-BYT, cosmetic announcement slips are issued by competent state management agencies when receiving cosmetic product announcement dossiers. The Receipt Number of the Announcement Form is valid to confirm that the cosmetic product has been declared to the state management agency by the organization or individual responsible for bringing it to market.

However, this voucher is not valid to certify that the product ensures safety, effectiveness, and meets all requirements of the ASEAN Cosmetic Agreement and the attached annexes (Annexes).

Duration of cosmetic declaration form

The receipt number of the Cosmetic Product Announcement Form is valid for 05 years from the date of issue, according to Article 10 of Circular 06/2011/TT-BYT. Organizations and individuals who want to continue bringing products to the market after this time must re-announce before the coupon expires and pay the prescribed fee.

Standard cosmetic declaration form according to regulations

The standard cosmetic declaration form in Appendix 01-MP issued with Circular 06/2011/TT-BYT of the Ministry of Health includes the following main contents:

• Brand name and product name;
• Product form;
• Intended use;
• Presentation format;
• Manufacturer’s name;
• Packaging company name;
• Information about organizations and individuals responsible for bringing products to market;
• Ingredients list.

Customers can refer to and download the cosmetic declaration form below:

>>> Download: Cosmetic declaration form form.

Instructions on how to write a cosmetic declaration form

Accurately filling in information on the cosmetic declaration form is a factor that ensures the application is approved. Below are detailed instructions for each item:

Brand name and product name

The full name of the product must be provided, in the following order: brand name, product line (if any), product name. If an individual color is announced, write the color name and color number. If there are multiple colors, the name and color number of each color must be declared.

Product form

Classify and declare the type of cosmetic product in accordance with the nature and features of the cosmetic and check the appropriate box.

Intended use

Information about the function or use of the product, not how to use it.

Presentation format

• Single form presented in a single packaging.
• A color group is a group of cosmetic products with similar ingredients and produced by the same manufacturer, for the same intended use, but with different colors and also not in combined packaging of different product forms.
• The palette of colors in a product form is a group of colors as defined above, packaged in a series of palettes.
• Combination products in a product set are the same or different product forms and sold in the same packaging. Each type cannot be sold separately (for example a box of eye and lip colors, a box of skin care creams).
• Other forms.

Manufacturer/packaging information

• There may be more than one manufacturing or packaging company for a product.
• Must clearly state the full name and address of each company (in case the head office address is different from the production facility address, both must be declared).

Information about organizations and individuals responsible for bringing products to market

It is the organization or individual responsible for bringing the product to market, it can be a domestic manufacturing company or an agent authorized by the manufacturer to sell the product to the market or it is the company responsible for selling the product on the Vietnamese market. The number of the Business Registration Certificate or equivalent license must be clearly stated in the announcement form, if any.

Information about the legal representative of the company

The person representing the company to submit the publication dossier must have sufficient qualifications and experience according to the provisions of law and practice law of the member countries, and be the legal representative of the company stated on the Business Registration Certificate.

Full ingredients and nomenclature

• Ingredients in the product formula must be fully recorded in descending order of content.
• Ingredients with an amount less than 1% may be listed in any order after ingredients with an amount greater than 1%. Colorants may be listed in any order after other ingredients according to the color indication (CI) or by name as in Annex IV (Annex IV) of the ASEAN Cosmetics Agreement. Cosmetic products used for makeup, in different colors, may list all colorants in the “may contain” or “+/-” section.
• State the full percentage of ingredients with regulations on concentration and content limits in the Appendixes (Annexes) of the ASEAN Cosmetic Agreement. Between the units and decimal places is marked with a comma (“,”).
• Ingredient names must be recorded using the international nomenclature (International Nomenclature of Cosmetic Ingredients – INCI) specified in the latest publications.

Note:

The language presented in the Announcement Form is Vietnamese or English. The contents recorded in section 3 (Purpose of use), section 7 (Information about the organization or individual responsible for bringing the product to market), section 8 (Information about the Company’s legal representative), section 9 (Information about the importing company) in the Proclamation Form must be written in Vietnamese or Vietnamese and English.

>>> See more: Certificate of Cosmetic Advertising Content Confirmation.

Consulting services, instructions on how to write cosmetic declaration forms

Long Phan Consulting Company provides consulting services and guidance on writing cosmetic declaration forms, including:

• Consulting on regulations on cosmetic product announcements.
• Consulting on the functions of cosmetic proclamation forms.
• Provide a standard cosmetic declaration form.
• Instructions on how to write or draft a cosmetic declaration form.
• Consulting and guidance on preparing cosmetic product declaration documents.
• Representative submits application for declaration of cosmetic products at a competent state agency.
• Monitor the application processing process and update the situation to customers.
• Resolve legal issues that arise during the publication process.
• Consulting and answering other related issues.

With professional consulting services and a comprehensive support process, Long Phan Consulting Company is committed to helping businesses complete cosmetics proclamation forms accurately and in accordance with regulations, ensuring the proclamation process takes place smoothly and quickly.

Frequently asked questions

Below are frequently asked questions about cosmetic declaration forms that customers can refer to:

Which agency has the authority to receive cosmetic proclamation forms?

The Department of Drug Administration – Ministry of Health is the competent agency to receive and process dossiers announcing imported cosmetics. Departments of Health of provinces and cities receive and process dossiers announcing domestically produced cosmetics.

What documents are included in the cosmetic declaration dossier?

Cosmetic announcement documents include: Cosmetic product announcement form, business registration certificate of the organization or individual responsible for bringing the product to market, manufacturer’s authorization letter (if any), certificate of free circulation (CFS) for imported cosmetics, and other documents according to regulations.

Can cosmetic ingredients be declared in languages ​​other than Vietnamese or English?

No. The cosmetic declaration form requires ingredients to be declared using the international nomenclature INCI and the presentation language must be in Vietnamese or English.

What are the things to note when declaring cosmetic ingredients?

It is necessary to list all ingredients in descending order of content, clearly state the percentage of ingredients with specified limits, and use international nomenclature (INCI).

Can I submit cosmetic declaration documents online?

Currently, a number of provinces and cities have implemented online cosmetic declaration filing services. You should check with your local regulatory authority for further details.

What are the risks when declaring cosmetic products untrue?

Announcing false cosmetics is a violation of the law and may result in administrative or criminal sanctions. In addition, the product may be recalled and the business will have its reputation and business operations affected.

Conclude

Cosmetic declaration is an important step to ensure your products are legally circulated in the Vietnamese market. If you encounter any difficulties during the process of preparing documents and filling out the declaration form, please contact Long Phan Consulting Company via the hotline: 0906735386 for timely advice and support.