What does an application for a cosmetics business license include?

The application for a cosmetics business license is an important process for businesses and individuals who wish to operate in the cosmetics field in Vietnam. This process requires strict compliance with legal regulations issued by the Ministry of Health and competent authorities. The following article will explain in detail the necessary steps and requirements so that customers can quickly and conveniently apply for a cosmetics business license.

Where to register for a cosmetics business license?

According to the provisions of Article 14 of Decree 01/2021/ND-CP, business registration agencies are organized in provinces and centrally run cities (hereinafter collectively referred to as provincial level) and in districts, towns, and provincial cities (hereinafter collectively referred to as district level), including:

• For cosmetic business organizations according to business type: Business Registration Office under the Department of Planning and Investment (now the Department of Finance) where the business is headquartered. The Business Registration Office can organize points to receive documents and return results under the Business Registration Office at different locations in the province;
• For individuals and business organizations based on individual business households: Finance – Planning Department of the District People’s Committee where the business household is headquartered.

It is important that you choose a registration location that matches your business address. Each locality may have its own procedures and requirements, so carefully researching local regulations is extremely necessary.

Current regulations on cosmetics business license applications

According to current regulations, cosmetic business documents will depend on the type of business that customers register.

Typical application components include:

1. License to request business registration;
2. Company charter;
3. List of members (For 2-member LLC and joint stock company);
4. Copies of the following documents:

• Legal documents of the individual for the legal representative of the enterprise;
• Personal legal documents for company members and founding shareholders (If any);
• For members and shareholders who are foreign organizations, copies of the organization’s legal documents must be consularly legalized;
• Investment registration certificate in case the enterprise is established or participates in the establishment by foreign investors or economic organizations with foreign investment capital.

Above are the documents to register to establish a business. In addition to the above documents, during cosmetic business operations, customers need to pay attention to the document components in certain cases:

• In case, trading in domestically produced cosmetics needs to supplement the Certificate of eligibility for cosmetic production, the application procedures are carried out according to the provisions of Article 9, Decree 93/2016/ND-CP;
• In case of trading cosmetics imported from abroad, it is necessary to supplement the original or a duly certified copy of the Power of Attorney from the manufacturer or product owner authorizing the organization or individual responsible for bringing the product to market to distribute cosmetic products in Vietnam, according to the provisions of Article 3, Circular 06/2011/TT-BYT.
• Receipt book of cosmetic product announcement form;
• Documents proving the quality of cosmetics or documents declaring the quality standards of cosmetics that the store sells.

You need to prepare correct and complete documents so that the business process can proceed smoothly.

Procedures for licensing cosmetics business

According to the provisions of Article 26 of the Law on Enterprise 2020, currently the procedure for granting a cosmetics business license is carried out through the following steps:

Step 1: Prepare and submit application

Individuals and organizations registering cosmetics businesses must prepare documents and submit them to the competent authority for resolution.

The form of application submission is prescribed as follows:

• Submit directly at the agency;
• Submit via postal service;
• Submit via public service portal (If the locality has been deployed).

Step 2: Wait for documents to be appraised and supplemented (if any)

The competent authority checks the completeness and accuracy of information in the business registration dossier, checks the validity of the dossier and uploads digitized documents in the business registration dossier into the National Business Registration Information System.

The competent authority shall issue the Business Registration Certificate within 03 working days from the date of receipt of valid documents.

In case the dossier is not valid or the business name requested to be registered does not comply with regulations, the competent agency must notify in writing the content that needs to be amended or supplemented to the business founder or enterprise within 03 working days from the date of receipt of the dossier. The competent authority records all requests to amend and supplement business registration documents for each set of documents submitted by the enterprise in a Notice of request for amendment and supplementation of business registration documents.

Note: If past the above deadline the Business Registration Certificate is not issued, or the notice requesting amendments and supplements to the business registration dossier is not received, the business founder or enterprise has the right to complain and denounce according to the provisions of law on complaints and denunciations.

Step 3: Receive results and make commercial cosmetic announcements

After receiving the business registration results, organizations and individuals need to make cosmetic announcements.

It is necessary to prepare 01 set of cosmetic product declaration dossiers, submit directly or by mail to the competent state management agency for resolution.

According to the provisions of Clause 2, Article 7 of Circular No. 06/2011/TT-BYT, within 03 working days from the date of receiving the valid announcement dossier and the prescribed announcement fee, the competent state management agency is responsible for issuing the receipt number of the Cosmetic Product Announcement Form.

In case the published dossier does not meet the regulations, within 05 working days from the date of receiving the dossier, the agency receiving the dossier shall notify the publishing organization or individual in writing of the unsatisfactory contents to amend and supplement the dossier (specifically stating the unsatisfactory contents).

Additional records of the unit include:

• Written explanation of amendments and supplements by the organization or individual making the announcement;
• Cosmetic product proclamation form accompanied by proclamation data (soft copy of the proclamation form) or other amended and supplemented documents.

Within 05 working days from the date of receiving additional documents that meet the regulations, the competent state management agency is responsible for issuing the receipt number of the Cosmetic Product Announcement Form.

In case the amended or supplemented dossier does not meet the regulations, within 05 working days from the date of receiving the additional dossier, the agency receiving the dossier will notify in writing that it will not issue a cosmetic product announcement receipt number for this product.

Note: Within 03 months from the date of issuance of the written notification according to regulations, if the organization or individual named in the announcement does not submit additional documents, the announcement document is no longer valid. In this case, if the organization or individual wants to continue publishing, they must submit a new application and pay a new fee according to regulations.

>>> See more: Online business registration procedures are quick and convenient.

Notes on public announcement of cosmetics

To ensure the cosmetic product announcement process takes place quickly, effectively and in accordance with regulations, businesses need to note the following important points:

Firstly, make a cosmetic announcement before bringing the product to market: This is an essential step to help businesses minimize legal risks. Announcing your product before officially launching your business will help ensure that your product fully meets health safety and quality standards, and complies with current legal regulations.

Second, prepare complete and accurate disclosure documents: The announcement dossier must have complete detailed information about ingredients, uses, instructions for use and necessary legal documents. A complete dossier will help the publication process go smoothly, avoiding the need for additions or corrections, which prolongs time.

Third, adhere to the correct time to supplement documents if necessary: In case documents need to be supplemented or edited, businesses need to do this on time according to regulations so as not to interrupt the publication process. Completing documents promptly will help optimize time and ensure that products are brought to market quickly.

Cosmetic business licensing consulting service at Long Phan Consulting Company

Licensing a cosmetics business is an important legal procedure that helps customers conduct a safe and sustainable business. With a team of highly qualified and experienced experts, we will provide customers with consulting services on cosmetic business licensing, helping customers optimize implementation time and costs.

Long Phan Consulting Company provides professional services in supporting customers including:

• Comprehensive in-depth consulting on applying for a cosmetics business license;
• Support customers in preparing business registration documents and announcing cosmetics to the market;
• Representing customers to submit registration documents to competent authorities, regularly updating customers on the status of applications;
• Answer customers’ questions throughout the resolution process;
• Receive results and hand them over to customers.

With professional and dedicated consulting services, Long Phan Consulting Company commits to accompanying customers throughout the process of applying for a cosmetics business license, ensuring procedures are carried out quickly, accurately and effectively. Please contact us for the best support!

Frequently asked questions

These are frequently asked questions about applying for a cosmetics business license.

How long does it take to issue a cosmetics business license?

The time for issuance of a Business Registration Certificate is 03 working days from the date of receipt of valid documents. The time to issue a cosmetic product announcement number is 03 working days from the date of receipt of a valid application.

How much is the fee for applying for a cosmetics business license?

The fee for applying for a cosmetics business license will vary according to each locality and type of business. You should contact local authorities directly for detailed information.

Can I sell cosmetics online without a license?

Whether doing business online or offline, you still need to have a cosmetics business license according to the law.

How long is a cosmetics business license valid?

The business registration certificate takes effect from the date it is issued. For cosmetic product announcement sheets, they are valid for 5 years from the date of issuance of the announcement receipt number.

Do I need to have a certificate of eligibility for cosmetic manufacturing if I only trade in imported cosmetics?

No, you only need this certificate if you produce cosmetics domestically.

Can I apply for a cosmetics business license myself?

You can completely do the procedure yourself. However, if you want to save time and ensure accuracy, you can use the consulting services of law firms.

Things to note when naming a cosmetics business?

The name of a cosmetics business needs to comply with the legal regulations on naming businesses.

What types of cosmetics can I sell?

You can trade cosmetics that have been announced and meet safety and quality standards as prescribed by law.

Is there a need for a license to sell cosmetics?

Depending on the type of cosmetic business, additional sub-licenses such as cosmetic advertising licenses may arise.

What should I do if my permit application is denied?

You need to carefully consider the reason for refusal and supplement or amend the dossier as requested by the competent authority.

Conclude

With detailed information about the application for a cosmetics business license, customers can master the process and necessary conditions. For direct support and answers to questions, please contact Long Phan Consulting Company via the hotline: 0906735386. We are ready to accompany and provide professional advice to help you pass all legal procedures as quickly and accurately as possible.