Latest conditions for applying for a license to organize an international conference

Article overview

Conditions for applying for a license to organize an international conference are apartments that serve as a basis for competent state agencies to grant permission to hold international conferences in Vietnam. Applying for this license is mandatory for most international conferences, to ensure security and order, content control and state management of this activity. The following article will analyze in detail the conditions for organizing international conferences.

Conditions for applying for a license to organize an International Conference
Conditions for applying for a license to organize an International Conference

What is an international conference organization license?

License to organize international conferences and seminars is a document issued by the Prime Minister or a competent state agency in Vietnam so that international conferences and seminars can be legally held in Vietnam.

Why is it necessary to obtain a permit to organize an international conference?

Applying for a license to organize an international conference is not only mandatory by law but also brings many practical benefits to both the organizer and the country.

For organizers:

  • Guaranteed legality: The license is the basis for the conference to be held legally, avoiding legal risks and related issues.
  • Enhance reputation: A licensed conference demonstrates the professionalism and reputation of the organizer, creating trust for delegates and guests.
  • Convenient in the organizational process: Licenses make it easier for organizers to apply for visas for foreign guests, book venues, rent equipment…

For the country:

  • State management: License helps state agencies manage and supervise international conference activities, ensuring political security, social order and safety.
  • Content control: Prevent activities that take advantage of international conferences to propagate, incite, and sabotage the state.
  • Build images: The international conference was successfully organized, contributing to enhancing Vietnam’s image and reputation in the international arena.

Authorization to organize international conferences in Vietnam

According to Decision 06/2020/QD-TTg, the authority to allow the organization of international conferences is prescribed as follows:

Prime Minister allows the organization of international conferences and seminars:

  • There are participants who are heads or officials at ministerial level or equivalent or higher from countries, territories, and international organizations.
  • There are topics and content related to issues of national sovereignty, security, defense, ethnicity, religion, human rights or are within the scope of state secrets.

The competent person decides on the organization of international conferences and seminars of his/her agency or locality and allows the following organizing units to organize international conferences and seminars in cases not under the authority of the Prime Minister:

  • Agencies and units under the authority of the competent person.
  • Vietnamese and foreign agencies and organizations are authorized to operate by competent persons’ agencies, except for associations, social funds, and charity funds.
  • For associations, social funds, and charity funds, the competent person is the Head of the state management agency in charge of the industry or field of operation of that association or fund.
Authority to issue licenses to organize international conferences
Authority to issue licenses to organize international conferences

Conditions for applying for a license to organize an international conference

Although the law does not specifically stipulate the conditions for applying for a license to organize an international conference, based on Decision 06/2020/QD-TTg, some necessary conditions can be drawn as follows:

  • This must be an international conference or seminar, can be held in person or online but must be held in Vietnam or have a bridgehead within Vietnamese territory.
  • This conference must have participation or receive foreign sponsorship or be organized by foreign organizations.
  • This conference is not an international press conference or has the nature of an international press conference.

Consulting services and guidance on applying for a license to organize international conferences

To ensure the license application is complete, valid and processed quickly, customers can use Long Phan’s consulting and guidance services.

Consulting and guidance services for applying for licenses to organize international conferences will support customers in the following tasks:

  • Consulting on cases requiring a license to organize international conferences;
  • Consulting on conditions for granting licenses to organize conferences;
  • Consulting on preparing complete and valid licensing applications;
  • Instructions on the order and procedures for applying for a license to organize international conferences;
  • Drafting necessary documents in the license application;
  • Representing customers in working with competent authorities;
  • Consulting and answering other issues related to applying for a license to organize an international conference.
Consulting on applying for a license to organize an International Conference
Consulting on applying for a license to organize an International Conference

Applying for a license to organize an international conference is to ensure the conference takes place legally and successfully. Customers need to carefully study the legal regulations, prepare complete documents and submit them on time. If you need in-depth advice, please contact us via the hotline: 0906735386 for detailed support and instructions.