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Registering to organize an exhibition fair is an important first step to realizing successful commercial events. This article will guide you through the registration process, types of fairs, traders’ obligations, and important notes, helping you organize an exhibition fair smoothly and effectively.
Exhibition fairs are an important bridge between businesses and consumers, contributing to promoting trade activities and economic development. In Vietnam, there are many different types of exhibition fairs, serving different purposes and participants:
Domestic exhibition fairs: Organized by Vietnamese businesses, to promote domestic products and services.
International exhibition fairs: With the participation of foreign businesses, expanding international cooperation opportunities.
Specialized fairs: Focus on a specific industry, for example: medical equipment fairs, agricultural products fairs.
General fair: Displaying many types of items, serving many different industries.
To register to organize an exhibition, customers need to prepare documents including:
The content of registration for organizing trade fairs and exhibitions is specified in Clause 6, Article 29 of Decree 81/2018/ND-CP (amended by Clause 4, Article 21 of Decree 17/2020/ND-CP), include:
Pursuant to the provisions of Article 29 of Decree 81/2018/ND-CP, the process of submitting and processing registration documents for trade fairs and exhibitions in Vietnam includes the following 2 steps:
Step 1: Submit application:
You can submit registration documents to competent authorities including:
How to apply: 3 ways:
Registration deadline:
The registration deadline is determined based on the date of receipt recorded on the postal bill of lading or equivalent forms in case of sending by post, based on the date recorded on the document receipt in this case. Submit directly or based on the date recorded on the system in case of submission through the online public service system.
Step 2: Get results:
The competent state management agency shall respond in writing to confirm or disconfirm the registration for organization of trade fairs and exhibitions within 07 working days from the date of receipt of complete and valid documents.
In case of non-confirmation, the competent state management agency must clearly state the reason. The content of confirmation or non-confirmation is made according to Form No. 11 or Form No. 12, Appendix issued with Decree 81/2018/ND-CP.
Within 30 days from the end of a trade fair or exhibition, traders and organizations engaged in trade-related activities must submit a document according to Form No. 14, Appendix issued with Decree 81/2018/ ND-CP reports to state management agencies on the results of organizing trade fairs and exhibitions according to the registered and confirmed contents.
Trade fairs and exhibitions held in Vietnam must meet the following requirements:
The organization of trade fairs and exhibitions in Vietnam on behalf of provinces and cities must meet the standards prescribed in Clause 11, Article 29 of Decree 81/2018/ND-CP and the standards according to regulations. Decision of the People’s Committee of provinces and cities.
With experience and reputation in the field of consulting, Long Phan provides a full package exhibition registration service in Vietnam, helping customers save time and costs, while ensuring fully comply with the provisions of law.
Long Phan’s services include:
Organizing exhibition fairs is a commercial activity that requires professionalism and compliance with regulations. Let Long Phan accompany customers, helping customers register to organize exhibitions successfully and bring the highest efficiency. Contact hotline 0906735386 immediately for advice and quotes!
Note: The content of the articles published on the website of Long Phan Investment Consulting Company is for reference only regarding the application of legal policies. Depending on the time, subject, and amendments, supplements, and replacements of legal policies and legal documents, the consulting content may no longer be appropriate for the situation you are facing or need legal advice on. In case you need specific and in-depth advice according to each case or incident, please contact us through the methods below. With our enthusiasm and dedication, we believe that Long Phan will be a reliable solution provider for our clients.
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