Identification name declaration: Form & Detailed Instructions 2024

Article overview

Identification name declaration is one of the extremely important documents in the process of registering an identification name for a business. Registering an identification name not only helps businesses build their brand but also makes a difference and protects the legal rights of businesses in business transactions. This article will provide detailed information about the identification name declaration form, and instructions on how to fill in the information most accurately and completely.

Regulations on identification name declaration
Regulations on identification name declaration

Name registration dossier

Identification name registration dossier includes the following documents:

1. For organizations and businesses:

  • A certified copy of the organization’s establishment decision or business registration certificate. In case an organization or enterprise registers multiple identification names at the same time, only provide 01 business registration certificate or 01 authenticated establishment decision of the organization;
  • Identification name registration declaration according to Form No. 01 Appendix issued with Decree 91/2020/ND-CP;
  • Other documents related to intellectual property rights and trademark registration (if any).

2. For individuals:

  • Certified copy of identity card or citizen identification card or passport;
  • Identification name registration declaration according to Form No. 01 Appendix issued with Decree 91/2020/ND-CP;
  • Other documents related to intellectual property rights and trademark registration (if any).

3. For individual business households:

  • Certified copy of identity card or citizen identification card or passport;
  • Identification name registration declaration according to Form No. 01 Appendix issued with Decree 91/2020/ND-CP;
  • Certified copy of business household registration certificate (if any).
  • Other documents related to intellectual property rights and trademark registration (if any).

Name and identification name declaration form and the most accurate way to fill it out

The identification name declaration form is specified in the Appendix issued with Decree 91/2020/ND-CP.

DOWNLOAD IDENTIFICATION NAME DECLARATION FORM: HERE

To accurately fill out the declaration form, customers need to note the following points:

  • Business information: Fill in completely and accurately the business name, business code, and head office address.
  • Legal representative information: Fill in the full and accurate full name, position, phone number, and email address of the legal representative.
  • Identifier name: Enter the identifier name that you want to register. The identifier must be a brand name, product name, service name or other name related to the business activities of the enterprise.
  • Purpose of use: Choose the purpose of using the identifier, which can be advertising, marketing, sales or other purposes.
  • Commitment to use: Sign a commitment to use the identifier for the right purpose, not violating the law.
Identification name declaration form
Identification name declaration form

Current identification name registration procedures

Identification name registration procedures are carried out according to the provisions of Decree 91/2020/ND-CP.

Receiving authority

The agency competent to receive identification name registration applications is the Information Security Department under the Ministry of Information and Communications.

Registration procedures

Step 1: Prepare documents: Customers prepare all documents according to regulations.

Step 2: Submit application: Submit application directly to the Department of Information Security or submit online via the National Information Portal on identification name registration.

Step 3: Review documents: The receiving agency will review the application:

1. For valid documents:

After 1 working day from receipt of application:

  • If an individual, organization/business submits a paper application via postal service: the Information Security Department will email tendinhdanh@vncert.vn to notify the result. The email content confirms the validity of the application and provides information about paying the identification name registration fee.
  • If an individual, organization/business submits an online application at the mic.gov.vn portal: The business will receive result information and instructions for paying fees through the public service portal.

2. For invalid records:

After 1 working day from receipt of application:

  • If an individual, organization/business submits a paper application via postal service or submits an online application at ais.gov.vn: the Information Security Department will send an email from tendinhdanh@vncert.vn notifying the result. Invalid confirmation results and reasons why the dossier is invalid for individuals, organizations/businesses to register their identification names to complete.
  • If an individual, organization/business submits an application online at the portal mic.gov.vn: The enterprise will receive information confirming the invalid result and instructions for completing the application through the public service portal.

Step 4: Pay fees and maintenance costs

Individuals, organizations/enterprises pay the identification name registration fee and the cost of maintaining the identification name operation.

1. Pay Fees

  • Name of fee type: Fee for issuance/re-issuance/renewal of Certificate of identification name.
  • Detailed fee: 200,000 VND/first time issuance/identifying name; 100,000 VND/reissue/amendment according to the provisions of Circular 269/TT-BTC dated November 14, 2016 on regulations on collection rates, collection, payment, management and use of fees and charges in the field information security.
  • Fee payment method: Pay via account.

Account name: Information Security Department.

The content of submission is as follows: “Pay fee for identifier [ABC]”. Where ABC is the registered identifier.

NOTE: Individuals, organizations/businesses only pay the identification name registration fee when notified by the Information Security Department.

2. Pay the cost of maintaining the identifier’s operation:

Individuals, organizations/enterprises pay the cost of maintaining the operation of the identifier after receiving instructions from the Ministry of Information and Communications.

Step 5: Issue name registration certificate:

  • Individuals, organizations/businesses send a copy/photocopy of fee payment confirmation via account to tendinhdanh@vncert.vn.
  • After receiving the fee payment information, the Information Security Department will send the Identification Name Certificate to the email address registered in the Identification Name Registration Affidavit.

Note: To look up the status of an identification name (registered/unregistered), organizations/individuals send a message to 5656 with the syntax: TIM [identification name to be searched] sent to 5656.

Consulting on identifiers
Consulting on identifiers

Identification name registration service for businesses

Long Phan provides a comprehensive identity registration service, supporting customers from A to Z during the registration process. Services include:

  • In-depth consultation on conditions and procedures for registering identification names.
  • Consulting on choosing a suitable identifier.
  • Support in drafting declarations and preparing registration documents.
  • Drafting other related documents and legal documents.
  • Customer representative works with the Department of Information Security – Ministry of Information and Communications.
  • Track progress and complete registration procedures.

Benefits when using Long Phan’s services:

  • Save time and costs.
  • Ensure documents are valid and in accordance with regulations.
  • Improve the efficiency of identification name registration.
  • Minimize risks.

Registering an identification name is an important step to protect your business’s brand and name. Customers need to understand the regulations and follow the correct procedures to successfully register an identification name. Long Phan with a team of experienced experts is ready to support customers in the identification name registration process, helping businesses protect their brands and develop sustainably. Contact the hotline 0906735386 for detailed advice.