Granting identification names: Latest processes & procedures

Granting identification names is an important requirement for organizations, businesses, and individuals to register brand names to serve advertising activities via text messages and phone calls. Procedures for granting identification names are specified in detail, from registration documents to steps taken to ensure the issuance of identification names takes place in accordance with the process and legally. The article below will present in detail the regulations, procedures, and processes for granting identification names, helping customers understand and implement in the most effective way.

Regulations on the use of identifiers

Identifier name (also known as brand name) is the name of an organization, business, or brand used in advertising activities via text messages and phone calls. According to Article 23 of Decree 91/2020/ND-CP, identifiers must comply with the following regulations:

Characteristics of identifiers:

• No more than 11 characters, use Latin letters, numbers (0-9), characters (-), (_), (.), spaces.
• Does not distinguish between uppercase and lowercase letters.
• It is not a set of numbers and is only used to display information sent by the source.

Right to register and use identifiers:

• All organizations and individuals have the right to register and use unlimited identifiers for advertising via text messages and phone calls.

Granting identification names:

• Identification names are uniquely granted to organizations and individuals in the national identification name system issued by the Ministry of Information and Communications.
• Expiry date is 03 years from date of issue.

Rules for registration and use:

• Equality, no discrimination.
• Pre-register to get first use.
• Avoid causing misunderstanding or distortion in Vietnamese.

Responsibilities of registered organizations and individuals:

• Responsible for the purpose of use, accuracy and authenticity of information in the registration dossier.

Restrictions on the use of identifiers:

• Do not use identifiers not issued by the Ministry of Information and Communications or that have been granted to other organizations or individuals, unless permitted.
• Do not use identifiers after revocation.

Fee obligations:

• Organizations and individuals must pay fees according to the provisions of law on fees and charges, along with the costs of maintaining the operation of the identifier.

Procedures for registration of identification names

Registration documents

Identification name registration documents are specifically stipulated in Article 24 of Decree 91/2020/ND-CP, as follows:

For organizations and businesses:

• A certified copy of the Decision to establish an organization or business registration certificate.
• Identification name registration declaration according to sample number 01 Appendix issued together with Decree 91/2020/ND-CP.
• Documents related to intellectual property rights or trademark registration (if any).

For individuals:

• Certified copy of identity card, citizen identification card or passport.
• Name registration declaration according to sample number 01 Appendix issued together with Decree 91/2020/ND-CP.
• Documents related to intellectual property rights or trademark registration (if any).

For individual business households:

• Certified copy of identity card, citizen identification card or passport.
• Identification name registration declaration according to sample number 01 Appendix issued together with Decree 91/2020/ND-CP.
• Certified copy of business household registration certificate (if any).
• Documents related to intellectual property rights or trademark registration (if any).

Implementation process

The process of registering identification names is specifically stipulated in Article 26 of Decree 91/2020/ND-CP, as follows:

Step 1: Submit application for registration of identification name by one of the following methods:

• Submit your application online through the National Public Service System.
• Submit paper documents via postal service to the Department of Information Security, Ministry of Information and Communications.

Step 2: Confirm profile:

• The Ministry of Information and Communications (Department of Information Security) sends a notice via email or text message confirming receipt of the application, clearly stating the date and time of receipt.
• After the application is valid, the individual or organization must pay fees and costs for maintaining the identification name.

Step 4: Review documents:

• Issuance of identification name: If the application is valid, notify the issuance of identification name and send the certificate after the organization or individual pays the fee.
• Not granting identification name: If the dossier is incomplete, request to supplement and complete the dossier, and notify the reason.

Instructions on procedures for quickly granting identification names

At Long Phan, with a team of consultants with many years of experience, we will support customers in procedures for granting identification names. Our services include:

• Consulting and guidance on regulations and conditions for granting identification names.
• Support customers in drafting and preparing necessary documents to issue identification names.
• Consulting to help organizations and individuals choose valid identification names according to regulations.
• Make sure identifier names meet length, character, and uniqueness standards.
• Instruct customers to register online identification names through the national public service portal.
• Update application status and guide customers to receive Certificate of identification name registration.
• Helps handle problems that arise if documents are not valid or additional information is needed.

Granting identification names is an important step in the process of protecting the brand and ensuring advertising activities via text messages and phone calls. Customers need to understand the registration process and procedures to avoid errors in the application. If you need support during the identification name registration process, please contact us immediately via the hotline 0906735386 for quick advice and support.