Consulting services for developing standardized fire fighting, rescue, and emergency response plans for facilities

Fire fighting, rescue, and emergency response plan that does not accurately reflect the actual conditions may leave the facility unprepared during inspections, increase the risk of temporary suspension or shutdown, and expose the head of the facility to legal liability. From July 1, 2025, facilities subject to fire prevention and fighting management are required to develop, approve, and implement response plans in accordance with the 2024 Law on Fire Prevention, Firefighting, Rescue, and Emergency Response, while also ensuring compatibility with internal governance documentation and the Law on Enterprises and Businesses. An appropriate solution is to standardize documentation, response scenarios, on-site emergency teams, and drill records with Long Phan Consulting Company.

Management Scope and Legal Risks Compelling the Head of the Facility to Establish Fire Prevention Plans

A fire prevention, fighting, and rescue plan operates as a mandatory risk management condition rather than a mere administrative formality. When a physical site is classified among the facilities subject to FPF management, the head of the facility must organize and maintain safety conditions, assuming direct legal liability pursuant to Clause 11, Article 2 of the 2024 Law on Fire Prevention, Fighting and Rescue.

Enterprises must audit their facilities based on actual functional use, operational scale, and the inherent risk of fire and explosion. Pursuant to Clause 7, Article 2 of the 2024 Law on Fire Prevention, Fighting and Rescue, managed facilities encompass buildings, structures, and sites utilized for residential, manufacturing, commercial, or business operations listed under the official Government schedule.

Foreign investors must specifically review the following asset classes:

• Manufacturing plants, warehouses, and production facilities storing materials, chemicals, packaging, fuels, or flammable goods.
• Hotels, lodging establishments, mini-apartments, and high-density boarding houses posing severe risks regarding occupant concentration and complex escape routes.
• Commercial centers, leased office spaces, and mixed-use buildings where multiple entities share centralized technical infrastructure.
• Schools, hospitals, and public service facilities requiring strict controls over foot traffic, escape routes, and on-site emergency equipment.

Misclassifying a facility immediately triggers severe budgetary, personnel, and compliance risks. Enterprises must cross-reference Appendix I and Appendix II of Decree No. 105/2025/ND-CP prior to designing their rescue operations plan and deploying grassroots personnel.

Identifying Commercial Facilities Mandated to Establish Fire and Explosion Risk Management Dossiers

The Board of Directors must initiate compliance reviews by evaluating core operations. They must verify whether the premises serve manufacturing, lodging, commercial, or office functions. If classified among facilities subject to FPF management, the enterprise must maintain a verified fire prevention, fighting, and rescue plan alongside a designated on-site grassroots firefighting team, pursuant to Points d and e, Clause 1, Article 23 of the 2024 Law on Fire Prevention, Fighting and Rescue.

This mandatory audit extends far beyond the registered business lines on an Enterprise Registration Certificate (ERC). Enterprises must physically verify square footage, regular headcount, warehoused inventory, heat sources, electrical grids, escape routes, and existing firefighting equipment. Decree No. 105/2025/ND-CP serves as the exact legal basis for categorizing the site into standard management groups or high-risk fire and explosion classifications.

For mixed-use facilities, severe compliance risks arise when legacy dossiers fail to reflect the actual architectural reality. Expanding warehouse capacities, adding lodging quarters, or executing a change of functional use fundamentally alters the underlying infrastructure. This triggers an immediate shift in statutory compliance obligations.

Legal Repercussions of Maintaining Superficial Fire Prevention and Fighting Systems

Possessing a superficially flawless dossier that fails in practical execution creates catastrophic liability for the head of the facility. Competent state authorities evaluate true compliance capacity by auditing on-site command structures, physical escape routes, firefighting equipment functionality, water supplies, and the rapid mobilization capabilities of the grassroots firefighting team.

The most pervasive legal vulnerability occurs when the FPF management dossier contradicts the actual physical facility clearances. Critical errors include copying generic templates, failing to assign specific personnel duties, listing non-existent equipment, or neglecting to update escape route diagrams. These failures completely destroy the enterprise’s ability to defend its compliance position during an unannounced ex-post enforcement inspection.

Foreign investors must pivot from a purely documentary mindset to a strict framework of maintaining continuous safety conditions. Article 23 of the 2024 Law on Fire Prevention, Fighting and Rescue rigidly focuses on the absolute statutory obligation to proactively organize, maintain, and operate a verifiable safety system directly at the physical site.

Structuring the Core Contents of a Lawful Rescue Operations Plan

A fire prevention, fighting, and rescue plan only possesses compliance value when it accurately reflects the actual physical premises, functional usage, active personnel, and available firefighting equipment. The head of the facility holds the exclusive statutory authority to organize the drafting and official approval of this plan, utilizing the mandatory Form No. PC06, pursuant to Clause 1, Article 15 of Decree No. 105/2025/ND-CP.

A legally compliant plan must be engineered as an active internal operational manual, not a superficial descriptive document. The core contents must clearly delineate the facility’s capacity for early detection, alarm activation, safe evacuation, initial firefighting, and the coordinated mobilization of external forces when an incident surpasses on-site capabilities.

A compliant corporate dossier must explicitly integrate:

• A verified audit of grassroots personnel, on-site equipment, and water sources to determine initial response capabilities, pursuant to Point a, Clause 1, Article 15 of Decree No. 105/2025/ND-CP.
• A detailed technical description of the specific fire and explosion hazards, coupled with precise escape route diagrams to isolate high-risk zones, pursuant to Point b, Clause 1, Article 15 of Decree No. 105/2025/ND-CP.
• Specific hypothetical scenarios constructed for both working hours and after-hours to test alarm triggering, power deactivation, evacuation, and initial firefighting, pursuant to Point c, Clause 1, Article 15 of Decree No. 105/2025/ND-CP.
• The explicit assignment of duties regarding personnel mobilization, evacuation management, and firefighting for each designated position, pursuant to Point d, Clause 1, Article 15 of Decree No. 105/2025/ND-CP.
• Specialized evaluations addressing critical risks when handling chemicals, water-reactive materials, or toxic gas emissions, pursuant to Point đ, Clause 1, Article 15 of Decree No. 105/2025/ND-CP.

If a rescue operations plan omits any of these mandatory informational layers, the dossier will immediately lose its legal validity during a physical state inspection. The greatest corporate risk occurs when a plan is theoretically correct on paper, but the operational team lacks the capacity to execute it.

Engineering Scenario Responses and Escape Routing Aligned with Physical Reality

A firefighting scenario must originate directly from the actual risks present at the specific facility; it cannot be copied from a generic template. Whether managing a manufacturing plant, warehouse, hotel, or mini-apartment complex, each zone possesses distinct ignition points, combustible material loads, and specific escape routes.

Enterprises must engineer customized response scenarios for incidents occurring during working hours, after working hours, at night, or during peak occupancy periods. Clause 1, Article 15 of Decree No. 105/2025/ND-CP rigidly requires that the plan detail the hypothetical scenario, the organization of the evacuation, and the specific mobilization of forces and equipment.

The physical floor plan, escape routes, and the exact placement of FPF equipment must perfectly match the current architectural reality. When an enterprise expands a warehouse, alters walkways, installs new partitions, or changes a production line, the legacy plan immediately loses its legal capacity to protect the corporate entity.

Personnel Quotas and Duty Assignments for Grassroots Forces

The grassroots firefighting team must be structured precisely based on the regular headcount of the facility, rather than arbitrary human resource preferences. Any facility maintaining 20 or more regular personnel is strictly mandated to establish a grassroots firefighting team, pursuant to Clause 2, Article 20 of Decree No. 105/2025/ND-CP.

Facilities with fewer than 20 regular personnel are exempt from forming a formal team; however, they must issue a written document assigning specific FPF duties to designated individuals, pursuant to Clause 2, Article 20 of Decree No. 105/2025/ND-CP. Furthermore, if an enterprise has already established a specialized firefighting team, it is exempt from the obligation to form a concurrent grassroots team, pursuant to Clause 2, Article 37 of the 2024 Law on Fire Prevention, Fighting and Rescue.

Crucially, personnel assignments must be tied to specific operational roles, such as triggering alarms, cutting power grids, guiding evacuations, deploying fire extinguishers, securing assets, and coordinating with professional state forces. If a plan merely lists personnel names without providing specialized functional training, it fails to create any actual real-world response capacity.

Procedures for implementing and updating fire prevention and fighting management records periodically

The fire prevention, firefighting, and rescue management record does not end at the time the plan is approved. Businesses must implement the plan through inspections, drills, reporting, and data updates according to the risk management cycle.

The proper procedure should begin with the current state of affairs, then be translated into documentation, drills, and evidence recording. Circular No. 36/2025/TT-BCA is an important basis for businesses to organize record management, inspection, and practice of plans according to the new standards.

1. Review the existing site conditions and intended use to identify fire points, combustible loads, heat sources, electrical systems, and escape routes.
2. Inspect the firefighting personnel, equipment, and water sources to ensure that the figures in the plan match the actual capacity at the facility.
3. Draft or revise the plan according to Form PC06 for approval by the head of the facility, as stipulated in Clause 1, Article 15 of Decree No. 105/2025/ND-CP.
4. Conduct drills based on the established scenarios, ensuring that the on-site forces clearly understand their duties and command procedures.
5. Prepare reports and minutes of the internship results to keep in your file and to provide explanations when a specialized inspection team arrives.

Without proper record-keeping, businesses struggle to demonstrate that they have maintained safe conditions. This risk often arises when records are complete but lack internship reports, training transcripts, or updated data following renovations.

Conduct practical exercises and prepare reports on the results according to the new standards

Firefighting, rescue, and emergency response drills are tests of operational capability, not just demonstrations. Businesses must organize firefighting, rescue, and emergency response drills periodically, at least once a year, in accordance with Point a, Clause 1, Article 16 of Decree No. 105/2025/ND-CP.

The drill should alternate between the simulated scenarios outlined in the plan. The facility can test its ability to sound alarms, cut off power, guide evacuation, use initial firefighting equipment, and coordinate with external forces.

The head of the facility must also organize regular self-inspections of fire safety with a maximum frequency of once a month, in accordance with Clause 1, Article 14 of Decree No. 105/2025/ND-CP. Periodic self-inspections are conducted every six months for high-risk facilities listed in Appendix II and annually for other facilities listed in Appendix I, in accordance with Clause 2, Article 14 of Decree No. 105/2025/ND-CP.

Periodic reports must be submitted.before June 15th and December 15th. Annually, where applicable. This is crucial evidence for the legal department, HSE, or building management to demonstrate ongoing compliance.

Responsibility for reviewing and revising documents after changes in architectural function

The original design may become obsolete when businesses change the function of their buildings, increase warehouse space, add accommodation areas, or adjust emergency exits. This is a risk often overlooked in factories, hotels, mini-apartments, and office buildings.

Businesses must update fire safety data within 3 days of any changes to the information compared to before, according to Clause 2, Article 26 of Decree No. 105/2025/ND-CP. Facilities under management must also complete the equipping and connection of fire alarm communication devices no later than July 1, 2027, according to Clause 4, Article 54 of the Law on Fire Prevention, Fighting and Rescue 2024 and Clause 2, Article 27 of Decree No. 105/2025/ND-CP.

For existing facilities put into operation before July 1, 2025, but which do not meet safety standards, businesses need to assess the feasibility of applying supplementary technical solutions. If the issues cannot be resolved, the facility may be forced to change its function according to Point d, Clause 6, Article 55 of the Law on Fire Prevention, Fighting and Rescue 2024.

Formulating the Audit Report and Risk Mitigation Schemes

The final audit report must explicitly structure settled amounts, payment shortfalls, official incentives, retroactive collection risks, and administrative mitigation schemes. This precision is required because the baseline parameters for calculating all land use fees and land rental values remain strictly tied to land area, specific land valuation methodologies, statutory durations, payment structures, and state incentive policies, pursuant to Clauses 1 and 2, Article 155 of the 2024 Land Law.

When executing a change of land use purpose, the corporate entity must immediately remit land use fees or land rental differentials calculated strictly against the specific land classification applied post-conversion. Similarly, when an enterprise secures an official land use term extension or duration adjustment, the land user falls within an immediate enforcement scope requiring the calculation and payment of land use fees or land rental fees for the exact duration of the extension or adjustment, pursuant to Clauses 1 and 2, Article 156 of the 2024 Land Law.

Furthermore, if a project executes a 1/500 detailed master plan modification that alters the underlying land use structure, relocates internal plot functionalities, or increases the approved land use coefficients—resulting in an escalation of baseline land values—the enterprise is legally required to remit the supplementary financial differential to the State, pursuant to the enforcement mechanisms of Decree 103/2024/ND-CP. For projects operating under leasing structures, any detailed planning modification altering land use compositions, positions, or density metrics mandates an immediate, comprehensive re-calculation of land rental obligations, pursuant to Article 36 of Decree 103/2024/ND-CP.

Comprehensive Legal Due Diligence and Land Financial Risk Management at  Long Phan Consulting Company

Navigating the intricate intersection of Vietnam’s evolving land laws, project-specific master plan adjustments, and real estate asset tracking requires highly specialized local expertise to insulate foreign corporate investments.  Long Phan Consulting Company delivers comprehensive, inter-agency legal due diligence and land financial risk management specifically designed to safeguard foreign direct investment (FDI) and streamline cross-border corporate operations.

Our senior partners and FDI compliance experts execute the following core legal and administrative tasks:

• Legal Due Diligence: Conducting exhaustive audits of historical land allocation decisions, land lease contracts, LURC source records, and 1/500 detailed master planning files to isolate hidden compliance defects.
• Financial Obligation Audits: Reconciling historical state treasury vouchers, land use fee notifications, and annual land rental bills to mathematically identify underpayments, overpayments, and potential retroactive collection exposures.
• Deal Structuring & Contract Drafting: Engineering bespoke Conditions Precedent (CPs), indemnity frameworks, holdback mechanisms, and Purchase Price Adjustment (PPA) clauses in bilingual SPAs and APAs to insulate buying entities post-closing.
• Working with Competent Authorities: Representing foreign enterprises and multinational clients before tax administrations, Departments of Planning and Investment (DPI), and provincial government bodies to resolve valuation disputes and secure written compliance clearances.

Foreign investors, CFOs, and multinational executives are invited to transmit current project dossiers, historical land financial notifications, or draft M&A contracts via Email (info@longphanpmt.com) or Zalo/WhatsApp (+84 906 735 386) for an immediate preliminary evaluation.

Frequently Asked Questions about consulting services and developing standardized fire fighting, rescue, and emergency response plans for facilities:

Problems with fire fighting, rescue, and emergency response plans often arise during the operational phase, functional renovation, and preparation for inspections. Businesses need to correctly identify personnel responsibilities, update milestones, and suspension risks to avoid turning fire fighting/rescue plans into mere “perfunctory” documents. The following content focuses on situations that directly impact cash flow, assets, and the responsibilities of the facility’s head.

Conclusion

A fire prevention, fighting, and rescue plan must be engineered as an active operational risk control mechanism rather than a static administrative dossier. Enterprises must accurately determine their management scope, deploy grassroots forces, execute periodic rehearsals, and continuously update records following any change of functional use to legally insulate the head of the facility with verifiable evidence. Operating with outdated architectural blueprints or lacking rehearsal logs directly jeopardizes your fire prevention and rescue compliance in Vietnam, triggering immediate operational suspensions, paralyzing corporate cash flow, and severely depreciating asset value. To systematically standardize your safety dossiers and prevent unannounced enforcement shutdowns, contact the senior legal experts at  Long Phan Consulting Company immediately via Hotline 1900636389.