Domestically Produced Cosmetic Notification Procedure

The domestically produced cosmetic notification procedure is a critical step for businesses to legally circulate products in the market. This legal procedure ensures the product meets all safety and quality requirements. It mandates compliance with state management regulations. This analysis by Long Phan Consulting Company details this procedure under current law.

Conditions for Domestically Produced Cosmetic Notification

Applicants must meet all conditions specified in Subsection 1, Section B, Part II of the administrative procedures (amended) under the Ministry of Health’s management, issued with Decision No. 2393/QD-BYT (dated July 22, 2025). Specific requirements include:

• The organization or individual responsible for marketing the product must have a cosmetic business function in Vietnam.
• Product feature claims (intended use) must comply with the ASEAN guidelines on cosmetic product feature claims.
• The cosmetic manufacturing facility must possess a Certificate of Eligibility for cosmetic production, issued by the Department of Health where the factory is located.

Competent Authority

According to Subsection 1, Section B, Part II of Decision No. 2393/QD-BYT, the competent authority for the domestically produced cosmetic notification procedure is the provincial or municipal Department of Health where the responsible organization or individual is located.

• Exception 1: For cosmetics traded within the Moc Bai Industrial Commercial Zone (Tay Ninh), notification is filed at the Moc Bai Border Gate Economic Zone Authority.
• Exception 2: For cosmetics traded within the Lao Bao Special Economic-Commercial Area (Quang Tri), notification is filed at the Quang Tri Economic Zone Authority.

Required Dossier Components

Applicants must prepare 01 dossier set. The set must contain all documents stipulated in Subsection 1, Section B, Part II, Decision No. 2393/QD-BYT. These include:

• The cosmetic product notification form (using the template in Appendix 01-MP, issued with Circular 06/2011/TT-BYT).
• A Letter of Authorization (LOA) from the manufacturer or product owner. This authorizes the responsible organization/individual to distribute the cosmetic product in Vietnam. (This applies only if the marketer is not the manufacturer).

Procedure for Domestically Produced Cosmetic Notification

As regulated in Subsection 1, Section B, Part II, Decision No. 2393/QD-BYT, the procedure includes these steps:

• Step 1: Dossier Submission The responsible organization/individual submits the dossier to the provincial Department of Health where the factory is located. (Note: Cosmetic products produced or packaged in Vietnam from imported semi-finished goods are considered domestic products).
• Step 2: Dossier Resolution
  • Valid Dossier: Within 03 working days of receiving a valid dossier and the notification fee, the competent state authority issues the cosmetic product notification receipt number.
  • Invalid Dossier: Within 05 working days of receipt, the authority must issue a written notice specifying the non-compliant items for amendment or supplementation.
  • Post-Supplementation:
    • Within 05 working days of receiving a valid supplementary dossier, the authority issues the receipt number.
    • If the supplementary dossier remains non-compliant, the authority issues a written notice of refusal within 05 working days.
  • A supplementary dossier must include:
    • A written explanation of the amendments and supplementations.
    • The revised cosmetic product notification form and other amended documents.
  • The notification dossier expires if the applicant fails to submit the supplementary documents within 03 months from the date of the non-compliance notice. A new application and new fee are required to proceed.

>>> See more at: Conditions and procedures for registering a Handmade cosmetics business

Consulting Services by Long Phan Consulting Company

The domestically produced cosmetic notification procedure involves complex requirements. Long Phan Consulting Company provides a comprehensive service package to manage this process efficiently and ensure full compliance.

• Legal Analysis and Compliance Strategy:
  • We provide in-depth consultation on all conditions required by Decision No. 2393/QD-BYT.
  • We analyze product feature claims against ASEAN guidelines for compliance.
  • We verify the legal status of the Certificate of Eligibility for cosmetic production.
• Dossier Preparation and Technical Drafting:
  • We guide clients in preparing all necessary technical documents and information.
  • We draft the complete cosmetic product notification form (Appendix 01-MP) and supporting materials.
  • We prepare the Letter of Authorization (LOA) for clients who are marketers but not manufacturers.
• Agency Representation and Follow-up:
  • We act as the client’s authorized representative to submit the dossier to the Department of Health.
  • We proactively monitor the processing status and manage all communication with state officials.
  • We prepare and submit all documentation for supplementary requests or clarifications.
• Result Delivery and Post-Notification:
  • We receive the official cosmetic product notification receipt number.
  • We deliver the final results to the client.
  • We advise on post-notification obligations for market circulation.

Frequently Asked Questions (FAQ)

Below are common questions regarding the domestically produced cosmetic notification procedure:

What is the fee for the domestically produced cosmetic notification procedure?

The state fee is 500,000 VND. Legal Basis: Subsection 1, Section B, Part II, Decision No. 2393/QD-BYT.

Can the dossier be submitted online?

Yes. Applicants can submit the dossier online through the National Public Service Portal.

What are the primary legal regulations for cosmetic product notification?

Per Article 3, Circular 06/2011/TT-BYT:

• Organizations/individuals may only circulate products after receiving the notification receipt number.
• The marketer is fully responsible for the product’s safety, efficacy, and quality. State agencies will conduct post-market-surveillance.
• The organization/individual must have a cosmetic business function in Vietnam.
• Product feature claims must comply with ASEAN guidelines (Appendix 03-MP).

Can multiple products be included in a single notification form?

No. Each product requires one notification form. (Per Article 5, Circular 06/2011/TT-BYT).

Exceptions:

Products sold as a set under a common name.

Products with the same name, same product line, and similar formula but different colors or scents (except hair dyes and perfumes, which require separate forms).

Other cases are decided by the Drug Administration of Vietnam (Ministry of Health) based on ASEAN Cosmetic Committee decisions.

Conclusion

The domestically produced cosmetic notification procedure is a mandatory condition for legal market circulation and brand validation. For expert support and consultation on this procedure, please contact Long Phan Consulting Company’s hotline at 1900636389 for immediate assistance.