Conditions and procedures for registering a Handmade cosmetics business

Handmade cosmetics businesses impose requirements for compliance with legal regulations. Customers need to complete registration procedures and apply for relevant certificates. This ensures legal and professional production and business activities, building trust with customers. In the article below, Long Phan Consulting Company will provide detailed instructions on the process of opening a company and handmade cosmetics business in accordance with the law.

What are handmade cosmetics?

Handmade cosmetics are beauty care products produced by hand, often using natural ingredients. This business model is increasingly popular, meeting the demand for benign, safe cosmetics for health.

Conditions for trading handmade cosmetics

According to Article 4 of Decree 93/2016/ND-CP (amended by Decree 155/2018/ND-CP), handmade cosmetics production facilities need to meet the following conditions:

Personnel:

The person in charge of the facility’s production must have specialized knowledge in one of the following majors: Chemistry, biology, pharmacy or other related majors that meet the requirements of the job.

Facilities:

• Have a location, area, factory, and equipment that meet the requirements for production lines and types of cosmetic products that the facility plans to produce as stated in the application for a Certificate of eligibility for cosmetic production;
• Warehouses for storing raw materials, packaging materials and finished products must ensure separation between raw materials, packaging materials and finished products; There is a separate area for storing flammable and explosive substances, highly toxic substances, rejected, recalled and returned raw materials and products.

Quality management system:

• Raw materials, auxiliary materials, and semi-finished products must meet the manufacturer’s quality standards.
• Cosmetic manufacturing water must meet national technical standards for drinking water.
• Production process for each product.
• Quality inspection department to inspect raw materials, semi-finished products, and finished products.

Above are the conditions that must be met when trading handmade cosmetics to ensure legal and effective business.

>>> See more: Declaration of handmade cosmetics: Is it mandatory? Procedure?.

Procedures for registering handmade cosmetics business

When selling handmade cosmetics, you need to follow the following procedures:

Register to establish a handmade cosmetics business/household

Business registration:

Customers need to choose the appropriate type of business (private enterprise, limited liability company, joint stock company, partnership).

• Submit business registration documents to the business registration agency where the enterprise is headquartered.
• Documents include: Business registration application, company charter, personal identification documents of members, and other documents depending on the type of business.
• Processing time: 3 working days from the date of receipt of valid documents.

Business household registration:

Profile includes:

• Application for business household registration; Personal legal documents for business household owners and household members registering business households in case household members register business households;
• Copy of the meeting minutes of household members on the establishment of a business household in case household members register a business household;
• Copy of the household member’s authorization document for a member to be the business owner in case household members register their business.

Documents submitted to the district business registration agency.

Processing time: 03 working days from the date of receipt of valid documents.

Apply for a certificate of eligibility to produce handmade cosmetics

According to the provisions of Clause 1, Article 7 of Decree 93/2016/ND-CP amended and supplemented by Point c, Clause 1, Article 12 of Decree 155/2018/ND-CP, the application for a certificate of eligibility for cosmetic production includes:

• Application for certificate (according to Model number 02 Appendix Decree 93/2016/ND-CP).
• Floor plan and production facility design.
• List of existing equipment of the production facility.

The cosmetic manufacturing facility submits an application for a Certificate of eligibility for cosmetic manufacturing to the Department of Health.

Processing time: Within 30 days from the date of receipt of valid documents and appraisal fee according to regulations.

Announcing handmade cosmetics

Documents according to Article 4 of Circular 06/2011/TT-BYT (amended by Circular 29/2020/TT-BYT) include:

• Cosmetic product proclamation slip (02 copies) accompanied by proclamation data (soft copy of proclamation slip);
• Power of attorney from the manufacturer or product owner authorizing the organization or individual responsible for bringing the product to market to distribute cosmetic products in Vietnam (original or validly certified copy). For imported products, the Power of Attorney must be consular legalized according to the provisions of law, except in cases of exemption under international treaties to which Vietnam is a member.
• Certificate of free circulation (CFS) for imported cosmetic products.

Submit application:

• Imported cosmetics: Submitted to the Drug Administration – Ministry of Health.
• Domestically produced cosmetics: Submit to the Department of Health where the manufacturing factory is located.
• Cosmetics sold at industrial and commercial zones in Moc Bai border gate economic zone, Tay Ninh province: Submitted to the Management Board of Moc Bai border gate economic zone.
• Cosmetics sold in Lao Bao Special Economic and Commercial Zone, Quang Tri Province: Submitted to the Economic Zone Management Board of Quang Tri Province.
• Cosmetic organizations and individuals declaring cosmetic products with the function of selling cosmetics in Vietnam and located outside the above two zones: Submitted to the Drug Administration of Vietnam – Ministry of Health according to the provisions of this Circular.

Processing time limit: The competent state management agency issues the receipt number of the cosmetic product proclamation form within 03 working days if the dossier is valid and the proclamation fee is paid according to regulations.

In short, these are the procedures when conducting business in handmade cosmetics that customers need to clearly understand to ensure legal business activities.

Note when trading Handmade cosmetics

To ensure effective handmade cosmetics business, you need to pay attention to the following issues:

• Comply with regulations on labeling and product ingredient declaration.
• Ensure products meet safety and quality standards.
• Build a quality management system to ensure product stability.
• Perform product testing at licensed facilities.
• Register to protect brands and products to avoid intellectual property violations.

Customers need to pay attention to the above issues to carry out handmade cosmetics business procedures smoothly and bring high efficiency.

Consulting services and guidance on registering handmade cosmetics businesses from Long Phan Consulting Company

Long Phan Consulting Company provides consulting and support services to customers during the process of registering a handmade cosmetics business, including:

• Consulting on handmade cosmetics business conditions.
• Instructions for preparing business registration documents and related documents.
• Instructions on procedures for registering a handmade cosmetics business.
• Representing customers to submit applications and work with competent state agencies.
• Monitor application processing progress and notify customers of results.
• Support customers in resolving legal issues that arise during business operations.

With experience and deep understanding of legal regulations, Long Phan Consulting Company is committed to supporting customers in completing handmade cosmetic business registration procedures quickly, accurately and legally. We accompany customers from preparing documents to receiving results, helping to save time and limit legal risks.

Frequently asked questions about registering a handmade cosmetics business

Below are frequently asked questions that customers can refer to:

What documents are needed to register a handmade cosmetics business?

Documents include: Business household registration application, individual legal documents (ID card/CCCD), household member meeting minutes (if any), and authorization document (if any).

How long does it take to process an application to register a handmade cosmetics business?

Processing time is 3 working days from the date of receipt of valid documents.

Where can I apply for a certificate of eligibility to produce handmade cosmetics?

Documents are submitted to the Department of Health where the manufacturing facility is located.

What notes are necessary about handmade cosmetic product labels?

It is necessary to fully comply with regulations on labeling and declare product ingredients in a transparent and clear manner.

Is trademark registration important?

Very importantly, this helps protect intellectual property rights and avoid violations.

What requirements must facilities for producing handmade cosmetics meet?

There should be a location, area, factory, and equipment appropriate to the production process and product type. Storage warehouses need to ensure separation and safety.

What qualifications do personnel in charge of producing handmade cosmetics need to have?

The person in charge needs to have specialized knowledge in chemistry, biology, pharmacy, or other related subjects.

How long does it take to issue a cosmetic declaration form?

Within 03 working days if the application is valid and the publication fee is paid according to regulations.

Conclusion

Understanding and complying with procedures is the first and most important step to building a sustainable and successful handmade cosmetics business in Vietnam. Long Phan Consulting Company is ready to support customers in this process. If you have any questions or need advice, please contact us immediately via the hotline: 0906735386 for timely support.