Expert Detective Agency Registration Service

A detective agency registration service assists individuals and organizations in complying with legal regulations and mitigating operational risks. Long Phan Consulting Company provides a detailed analysis of this procedure. This guide instructs clients on preparing documents and executing procedures with competent authorities efficiently.

The Legality of Detective Business Operations

Detective investigation activities are legally recognized and permitted for business in Vietnam. Article 6 of the Law on Investment 2020 defines permissible business sectors. Appendix IV of this law does not list private detective services as a prohibited business line.

Decision 27/2018/QĐ-TTg of the Prime Minister, which regulates Vietnam’s economic sector codes, introduced code 8030 for detective investigation activities. Specifically, code 80300 covers investigation and private detective services, allowing a broad scope of operations. Enterprises can legally register this business line.

However, legal permission requires strict adherence to the law. An enterprise must not infringe upon the legal rights and interests of organizations and individuals. It must not violate citizens’ privacy or personal secrets. Legal compliance is a mandatory condition for sustainable business operations.

Licensing Requirements for Detective Business Operations

Detective investigation services are a conditional business line under Vietnamese law. Appendix IV of the Law on Investment 2020 lists conditional business sectors, which include investigation services under code 8030.

After completing business registration, an enterprise must obtain a Certificate of Eligibility for Security and Order. The competent authority for issuing this certificate is the provincial-level Police Department. This license confirms the business meets security standards and does not disrupt social order. This is a critical step in the detective agency registration service.

A valid license ensures legality and builds credibility with clients. Long Phan Consulting Company supports clients in completing the application and monitoring its progress to shorten processing times.

>>> See more at: How to look up and register business industry codes.

Process for a Detective Agency Registration Service

To operate a detective business legally, organizations and individuals must follow the general procedures for enterprise establishment. While specific regulations for private detective agencies are still developing, operations structured as consulting and information gathering services must fully comply with the Law on Enterprises. Proper document preparation is a crucial first step.

Required Document Dossier

The dossier for a detective agency registration service includes key documents as stipulated by the Law on Enterprises 2020 and Decree No. 01/2021/NĐ-CP. The specific components depend on the chosen enterprise type.

Dossier for a Sole Proprietorship:

• An application form for enterprise registration.
• A copy of the legal identification document of the sole proprietor.

Dossier for a Single-Member Limited Liability Company (LLC):

• An application form for enterprise registration.
• The company charter.
• Copies of the following documents:
  • Legal identification of the legal representative.
  • Legal identification of the individual owner; or legal documents of the organizational owner (except for state-owned enterprises); legal identification of the authorized representative and the letter of authorization.
• For foreign organizational owners, a legalized copy of the organization’s legal documents is required.
• An Investment Registration Certificate for enterprises established by foreign investors or foreign-invested economic organizations, as per the Law on Investment.

Dossier for a Multi-Member LLC or Joint-Stock Company (JSC):

• An application form for enterprise registration.
• The company charter.
• A list of members for an LLC; a list of founding shareholders and foreign investor shareholders for a JSC.
• Copies of the following documents:
  • Legal identification of the legal representative.
  • Legal identification of individual members/shareholders; legal documents of organizational members/shareholders; legal identification of authorized representatives and letters of authorization.
• For foreign organizational members/shareholders, a legalized copy of the organization’s legal documents is required.
• An Investment Registration Certificate for enterprises established or participated in by foreign investors, as per the Law on Investment.

After business registration, the enterprise must apply for the Certificate of Eligibility for Security and Order, as per Article 19 of Decree No. 96/2016/NĐ-CP.

Dossier for the Certificate of Eligibility for Security and Order

• An application form for the Certificate of Eligibility for Security and Order (Form No. 03, Appendix of Decree No. 96/2016/NĐ-CP).
• A valid copy of one of the following:
  • Certificate of Business Registration or Certificate of Enterprise Registration.
  • If the business lines are not specified in the above documents, supplementary materials proving the registered business lines are required. For enterprises, the Police authority can retrieve this data from the National Business Registration Portal.
• A valid copy of the Fire Prevention and Fighting Safety Inspection Record from the competent fire authority.
• A personal resume accompanied by a judicial record certificate or a personal declaration for the person responsible for security and order:
  • For Vietnamese citizens residing in Vietnam, a resume and a judicial record certificate are required (unless they are active armed forces personnel).
  • For overseas Vietnamese holding foreign passports and foreigners, a personal declaration with a valid copy of their passport, permanent/temporary residence card, or visa is required.
  • If a business has multiple legal representatives, these documents apply to the person named on the Certificate of Eligibility for Security and Order.

Procedural Sequence

The detective agency registration service follows a strict legal sequence.

• Step 1: Dossier Preparation The client must prepare the dossier and register the enterprise with the local Department of Planning and Investment. The enterprise must select business code 8030 – Investigation and detective services.

• Step 2: Dossier Appraisal The Business Registration Office issues the Certificate of Enterprise Registration within 03 working days of receiving a valid dossier. If the dossier is incomplete or the business name is non-compliant, the office will issue a written notice detailing the required amendments within 03 working days.

• Step 3: Obtain the Certificate of Eligibility for Security and Order After receiving the Certificate of Enterprise Registration, submit the application for the Certificate of Eligibility for Security and Order. The receiving body is the Economic Security Division of the provincial-level Police Department. Processing time is 15-30 working days.

• Step 4: Other Post-Licensing Tasks After licensing, the enterprise completes other procedures such as seal carving, opening a bank account, and tax registration. Long Phan Consulting Company provides support throughout this entire process.

In-depth Detective Agency Registration Service at Long Phan Consulting Company

Long Phan Consulting Company provides specialized advisory services to support clients with the detective agency registration service.

Service Scope

• Consulting on Conditions and Business Codes We provide in-depth analysis of code 8030 – “Investigation services,” clarifying its scope and regulatory framework under Decision 27/2018/QĐ-TTg. We assess legal compliance with the Law on Investment 2020, Law on Cybersecurity, and Law on Protection of State Secrets.

• Guidance on Selecting a Business Model We help clients choose between an LLC and a JSC, advising on organizational structure, voting rights, capital contribution ratios, and member roles to ensure transparency and legal compliance. A good business model is key for a successful detective agency registration service.

• Representation for Administrative Procedures Long Phan Consulting Company represents clients in all administrative procedures, from drafting and submitting dossiers to working with government agencies. We manage the registration of code 8030 and the application for the Certificate of Eligibility for Security and Order.

• Specialized Consulting During Operations We offer ongoing support, advising on legal boundaries for information gathering, drafting service contracts, and explaining obligations related to privacy and confidentiality. This support is a core part of our detective agency registration service.

• Drafting Legal and Operational Documents We assist in drafting essential documents, including commercial contracts, employment agreements, service agreements, non-disclosure agreements, and internal regulations, ensuring they comply with current laws.

• Strategic Business Operations Consulting We help clients build effective operational models, develop ancillary services, create branding strategies, and manage expansion while ensuring continuous legal compliance. Our detective agency registration service extends to long-term operational strategy.

Our Service Process

Long Phan Consulting Company follows a structured, transparent process to deliver an effective detective agency registration service.

• Step 1: Initial Consultation: We provide a free preliminary consultation to outline the requirements and propose an optimal solution.
• Step 2: Service Agreement: We sign a clear service contract outlining the rights and responsibilities of both parties.
• Step 3: Dossier Preparation: Our specialists prepare and review all documents for accuracy and legality.
• Step 4: Submission and Follow-up: We submit the dossier and actively monitor the processing status, providing regular updates to the client.
• Step 5: Post-Licensing Support: After licensing, we provide ongoing support for related procedures and operational compliance.

Service Commitment and After-Sales Policy

• Service Commitment

  • Completion on schedule as per the contract.
  • Compensation for delays caused by our error.
  • A clear refund policy.
  • High success rate due to our experienced team.
  • Full transparency throughout the detective agency registration service.

• After-Sales Policy

  • 12 months of post-registration support.
  • Free consultation on operational issues during the support period.
  • Guidance on legal regulations, professional ethics, and data security.
  • Regular updates on relevant legal changes.

Contact Information

• Head Office Address: TM7 Commercial Lot, Lavita Garden Apartment, 17 Street No. 3, Truong Tho Ward, Thu Duc City, Ho Chi Minh City
• Working Hours: Monday to Saturday – 8:00 AM to 5:30 PM
• Online Consultation Hotline: 1900.63.63.89
• Email: info@longphanpmt.com
• Zalo: 0906.735.386 – Long Phan
• Facebook: Long Phan Investment Consulting and Legal Services LLC

Important Considerations for Detective Agency Operations

Enterprises must strictly adhere to legal regulations and not infringe upon the rights of individuals or organizations.

• Privacy and Confidentiality: Protecting personal privacy and secrets is a mandatory principle. The unauthorized collection or use of personal information is prohibited.
• Surveillance Activities: Surveillance and monitoring must comply with laws regarding the secrecy of correspondence, telephone calls, and telegrams. Illegal wiretapping, recording, or filming is a criminal offense.
• Tax Obligations: Full and timely registration and payment of taxes are required.
• Record Keeping: Investigation records and client information must be securely stored and kept confidential.

Frequently Addressed Topics on Detective Agency Registration Service

• Essential Clauses in a Detective Service Contract: Contracts must include party details, scope of services, timeline, fees, payment methods, confidentiality clauses, rights and obligations, and dispute resolution terms.
• Handling Unlawful Investigation Requests: A detective agency must refuse any request that violates the law and clearly explain the legal limitations of their services.
• Record Retention for Investigation Files: The retention period for investigation documents must comply with corporate record-keeping laws and information security regulations.
• Advertising Detective Services: Advertising is permitted but must comply with advertising laws, ensuring information is accurate and does not violate professional ethics.
• Admissibility of Evidence in Court: Evidence collected by a private detective may be admissible in court only if it was obtained in a legally compliant manner.
• Specific Activities under Code 8030: This code includes services like background checks, locating missing persons, investigating infidelity, fraud investigation, and corporate due diligence.
• Responsibility for Security and Order: The person responsible is the individual named on the Certificate of Eligibility for Security and Order.

Conclusion

The detective agency registration service at Long Phan Consulting Company offers a comprehensive solution. Our experienced team ensures all procedures are completed accurately and efficiently. Contact our experts for in-depth consultation and a detailed fee quote. Call us at 1900.63.63.89.