Courier Company Formation Service By Long Phan Consulting Company

Long Phan Consulting Company provides a comprehensive courier company formation service for investors entering Vietnam’s postal market. This activity, legally defined as a postal service, requires adherence to specific business conditions and licensing procedures. This analysis details the legal requirements and processes to establish and operate an express delivery company in Vietnam.

Legal Conditions for Courier Company Establishment

Express delivery, or “postal service” under the Law on Post 2010, is a conditional business line. A business must meet the conditions of postal legislation in addition to the general regulations of the Law on Enterprises.

Using a professional courier company formation service is an effective solution for a business to understand and prepare all necessary procedures. A courier company needs either a Postal License or a written confirmation of postal activity notification, depending on the service scope.

Cases Requiring a Postal License

According to Clause 2, Article 21 of the Law on Post 2010, a business must obtain a Postal License to provide letter services with a specified address and a per-item weight up to two kilograms (kg). To be licensed, the business must meet strict conditions regarding personnel, finance, and a feasible business plan.

Cases Requiring Postal Activity Notification

Under Article 25 of the Law on Post 2010, a business must notify the state postal authority in writing for the following activities without needing a license:

• Providing letter services without a specified address, with a per-item weight up to 2 kg.
• Providing letter services with a per-item weight over 2 kg.
• Providing parcel and package delivery services.
• Acting as an agent for a foreign postal service provider.
• Receiving a commercial franchise in the postal sector from abroad into Vietnam.
• Acting as a representative for a foreign postal service provider.
• Establishing a branch or representative office of a postal service enterprise established under Vietnamese law.
• Establishing a representative office in Vietnam of a foreign postal service provider.

The process involves two main steps: business registration and then applying for a postal license or submitting a notification. A professional courier company formation service ensures full compliance, saving time and resources.

Process for Courier Company Establishment

The legal process for establishing a courier company in Vietnam involves two main phases. The first is business registration to establish a legal entity. The second is the specialized procedure of applying for a postal license or notifying the postal authority of its activities. Our courier company formation service guides clients through each step.

Step 1: Establish a Legal Entity

This foundational step establishes the company’s legal existence. The process involves selecting a business structure (e.g., Limited Liability Company, Joint-Stock Company) and preparing a registration file according to Articles 19, 20, 21, and 22 of the Law on Enterprises 2020.

The registration file must include the correct industry codes under Decision 27/2018/QD-TTg:

• Code 5310 – Postal activities: For letter services under the Law on Post.
• Code 5320 – Courier activities: For collecting, processing, transporting, and delivering non-letter items.

Regarding charter capital, Decree 25/2022/ND-CP abolished the legal capital requirement. However, a business must register a capital amount appropriate for its business plan. A feasible plan with clear financial capacity is an advantage during the licensing review.

The business registration file is submitted to the Business Registration Office of the Department of Planning and Investment where the company’s head office is located. The processing time is typically 3-5 working days. After receiving the Certificate of Business Registration, the company must complete post-establishment procedures like seal carving, bank account opening, and electronic tax registration.

Step 2: Obtain Postal License or Activity Notification Confirmation

After obtaining the Certificate of Business Registration, the company must complete procedures with the postal management authority.

Required Dossier

The dossier varies by service:

• For a Postal License: The dossier is detailed in Article 6 of Decree 47/2011/ND-CP (amended by Clause 4, Article 1 of Decree 25/2022/ND-CP).
• For an Activity Notification Confirmation: The dossier is specified in Article 7 of Decree 47/2011/ND-CP (amended by Clause 5, Article 1 of Decree 25/2022/ND-CP). This applies to services like parcel delivery, letter services over 2 kg, and agency services.

Competent Authority

The authority to issue the Postal License and Activity Notification Confirmation belongs to:

• Ministry of Information and Communications: For inter-provincial and international postal services.
• Provincial Departments of Information and Communications: For intra-provincial postal services.

Procedure and Timeline

The licensing process is outlined in Article 8 of Decree 47/2011/ND-CP (amended by Clause 6, Article 1 of Decree 25/2022/ND-CP):

1. Dossier Submission: The business submits one complete dossier via the online public service portal to the competent state authority. The notification of activity must be submitted at least 7 working days before operations begin.
2. Dossier Review: The authority reviews the dossier within 3 working days.
3. Appraisal and Issuance:
   • 20 days from receipt of a valid dossier to appraise and issue a Postal License.
   • 10 working days from receipt of a valid dossier to appraise and issue a written confirmation of postal activity notification.

If the dossier needs revision, the authority will issue a notice. The business has 15 working days to amend and resubmit the dossier.

Long Phan Consulting Company’s Turnkey Courier Company Formation Service

Long Phan Consulting provides a specialized courier company formation service to help investors navigate all legal procedures efficiently. The service is based on a comprehensive scope and a transparent, scientific process.

Scope of Services

The service covers all legal aspects from inception to full operation.

• Initial Consultation:
  • Advice on selecting the optimal business structure (LLC, JSC).
  • Guidance on company naming, head office address, charter capital, and registering business lines (codes 5310, 5320).
  • In-depth analysis of conditions for a Postal License or Activity Notification under the Law on Post.
• Dossier Preparation:
  • Drafting the complete business registration dossier.
  • Developing the dossier for the Postal License/Activity Notification, including a feasible Business Plan.
  • Assistance with supplementary documents like service supply contract templates and compensation policies.
• Representation for Procedures:
  • Acting as an authorized representative to submit the business registration dossier to the Department of Planning and Investment.
  • Submitting the postal licensing dossier via the online public service portal to the Ministry or Department of Information and Communications.
  • Monitoring the application process and communicating with state agencies.
• Result Delivery and Post-Licensing Consultation:
  • Receiving and delivering the original Certificate of Business Registration and Postal License/Activity Notification Confirmation.
  • Advising on post-licensing procedures, such as publicizing registration content and periodic reporting.

Service Process

The courier company formation service at Long Phan follows a 5-step process:

1. Request Reception and Overall Consultation: A legal expert analyzes the client’s business model, scope (intra-provincial, inter-provincial, international), and capital to provide a preliminary assessment of legal conditions and a roadmap.
2. Solution Agreement and Service Contract: Long Phan provides a detailed service proposal outlining the scope, timeline, and clear fee structure. A legal service contract is signed, defining the rights and obligations of both parties.
3. Phase 1 – Business Registration Completion: Long Phan drafts and completes the business registration dossier, then represents the client to submit it, monitor the process, and deliver the Certificate of Business Registration and corporate seal.
4. Phase 2 – Postal Procedure Completion: The expert team builds a detailed Business Plan and prepares the dossier for either a Postal License or Activity Notification based on the client’s services. The team submits the dossier and manages all communications with the authorities.
5. Result Delivery and Post-Service Support: Upon receiving the license or confirmation, Long Phan delivers the original documents to the client. The team provides guidance on immediate next steps for compliant and stable operations.

Contact Information

Long Phan provides multiple channels to access its courier company formation service:

• Address: TM7, Lavita Garden, 17 Street No. 3, Truong Tho Ward, Thu Duc City, Ho Chi Minh City
• Working Hours: Monday to Saturday – 8:00 AM to 5:30 PM
• Hotline: 1900.63.63.89
• Email: info@longphanpmt.com
• Zalo: 0906.735.386 – Long Phan
• Facebook: Long Phan Investment Consulting and Legal Services LLC

All inquiries are guaranteed a response within 24 hours. Initial consultations are free.

Reasons to Choose Long Phan’s Courier Company Formation Service

Selecting a reputable consulting firm is critical. Long Phan builds client trust on three pillars: comprehensive support, an experienced team, and absolute information security.

Comprehensive Support and Professional After-Sales Policy

Support extends beyond license issuance. The service includes long-term partnership, as operating a business requires continuous legal compliance. The after-sales policy ensures timely resolution of operational issues, guidance on periodic reporting, and updates on legal changes.

Team of Experts with Practical Experience

Long Phan’s strength is its team of lawyers and legal specialists with deep expertise in the courier company formation service sector. This practical experience comes from successfully assisting hundreds of businesses nationwide. This understanding allows the team to handle complex situations and provide optimal, tailored solutions.

Absolute Information Security Commitment

Confidentiality is a core principle. All information regarding business plans, finances, and strategy is protected at the highest level. All staff sign non-disclosure agreements. The information management and document storage systems are encrypted with strict access controls. Client trust and data security are the highest priorities in all operations. A professional courier company formation service must guarantee this.

Frequently Asked Questions (FAQ)

Is there still a legal capital requirement for establishing a courier company?

No. Decree 25/2022/ND-CP abolished the legal capital requirement. However, the business must demonstrate sufficient financial capacity in a feasible business plan and register an appropriate charter capital.

What is the total estimated time to complete the procedures?

The process includes 3-5 working days for the Certificate of Business Registration, followed by 10 working days for an Activity Notification Confirmation or 20 days for a Postal License. The total duration is 3 to 5 weeks, excluding dossier preparation time.

What are the costs for postal licensing?

Total costs include state fees for business registration and postal activity appraisal fees as stipulated by the Ministry of Finance. Additionally, there are legal consulting fees if using a courier company formation service like Long Phan’s.

When is a Postal License required versus just an Activity Notification?

A Postal License is mandatory for providing letter services with a specified address up to 2 kg. For other services, such as parcel delivery or letter services over 2 kg, a business only needs to perform the Activity Notification procedure.

What items are prohibited from being sent via courier services?

Under Article 12 of the Law on Post 2010, prohibited items include weapons, explosives, flammable substances; narcotics, psychotropic substances; live animals; Vietnamese and foreign currency; publications with anti-state or immoral content; and other goods banned from circulation by law.

What is the difference between industry code 5310 (Postal) and 5320 (Courier)?

Code 5310 is for universal letter services under the Law on Post. Code 5320 applies to the collection, transport, and delivery of non-letter goods and documents. A comprehensive courier company often registers both codes.

Can a new business cooperate with another transport unit?

Yes. A business can partner with other companies for parts of the service chain. The business plan must clearly define the scope of cooperation, coordination mechanisms, and the primary company’s final responsibility to the customer for service quality and security.

What is the liability for damages for a courier company?

The company must establish and publish its limit of liability for compensation. The compensation level is based on the service contract but cannot be lower than the limit set by the state. The company is liable for loss, damage, or delay of mailings compared to the announced transit time.

Conclusion

Establishing a courier company requires a deep understanding of postal law and complex procedures. Long Phan’s team of experienced experts is ready to partner with businesses on this journey. The courier company formation service we provide is professional, time-efficient, and ensures full compliance with current regulations. Contact the hotline at 1900.63.63.89 for a detailed, free consultation on our courier company formation service.