Sample product self-declaration document reference to legal standards

Product self-declaration profile form helps businesses proactively bring products to market legally, quickly and transparently. Complying with legal regulations not only builds brand reputation but also ensures consumer rights. Complete and accurate records help minimize legal risks, save time and optimize business processes.

In what cases is it allowed to self-declare products?

Pursuant to the provisions of Article 4 of Decree 15/2018/ND-CP, product self-declaration is regulated as follows:

Organizations and individuals producing and trading food shall self-declare pre-packaged processed foods, food additives, food processing aids, food containers, and packaging materials in direct contact with food (hereinafter collectively referred to as products) except for the following products:

• Health protection foods, medical nutritional foods, foods for special diets.
• Nutritional products for children up to 36 months old.
• Mixed food additives with new uses, food additives that are not on the list of additives allowed for use in food or are not intended for use as prescribed by the Ministry of Health.

Products and raw materials produced and imported that are only used to produce or process export goods or serve the internal production of organizations or individuals and are not consumed in the domestic market are exempt from carrying out product self-declaration procedures.

Current accurate product self-declaration profile form

Pursuant to the provisions of Clause 1, Article 5 of Decree 15/2018/ND-CP, documents that need to be prepared to self-declarate products include:

1. Product self-declaration according to Form No. 01 Appendix I issued with this Decree;
2. Food safety testing result sheet of the product within 12 months up to the date of submission, issued by a designated testing laboratory or testing laboratory recognized in accordance with ISO 17025, including safety indicators issued by the Ministry of Health according to risk management principles in accordance with international regulations or safety indicators according to corresponding regulations and standards announced by organizations and individuals in cases where there are no regulations from the Ministry of Health (original or copy) authentication).
3. Legal documents of organizations and individuals announcing products.
4. Authorization document and legal documents of the person authorized to submit the application (if any).

Note: Documents in the self-declaration dossier must be presented in Vietnamese; In case there are documents in a foreign language, they must be translated into Vietnamese and notarized. Documents must be valid at the time of self-declaration.

>> Download the product self-declaration form: HERE

Procedures for self-declaration of products

According to the provisions of Clause 2, Article 5 of Decree 15/2018/ND-CP, Point a of this Clause is amended and supplemented by Clause 1, Article 3 of Decree 155/2018/ND-CP, Point c of this Clause is abolished by Clause 2, Article 1 of Decree 155/2018/ND-CP, the procedure for self-declaration of products is carried out as follows:

Organizations and individuals self-announce products on the mass media or their electronic information pages or publicly post them at the headquarters of the organization or individual and publish on the updated food safety data information system.

Note: In case there is no updated data information system on food safety, organizations and individuals shall submit 01 copy by post or directly to the competent state management agency designated by the People’s Committee of the province or centrally run city to store records and post the names of organizations, individuals and names of self-declared products on the electronic information page of the receiving agency.

In case an organization or individual has 02 or more production facilities producing the same product, the organization or individual will only submit the application at a local state management agency with a production facility selected by the organization or individual. Once you have selected a state management agency to submit your application, subsequent self-declarations must be submitted to the previously selected agency.

Immediately after self-declaring the product, organizations and individuals have the right to produce and trade the product and take full responsibility for the safety of that product.

In case the product has a change in product name, origin, or composition, the organization or individual must re-announce the product themselves. In cases of other changes, organizations and individuals shall notify in writing the content of the change to the competent state management agency and may produce and trade products immediately after sending the notice.

Product self-declaration support service at Long Phan

With a team of experienced experts and a professional service provision process, Long Phan sends customers a comprehensive product self-declaration support consulting service. Long Phan’s services include:

• Consulting on regulations, guiding businesses on decrees and circulars related to product self-declaration.
• Draft and fully prepare documents and self-declaration records in accordance with regulations.
• Support performing product testing at standard laboratories.
• Publication on media – Posting documents according to legal regulations.
• Resolve legal problems – Support to handle problems that arise after publication.
• Regulatory monitoring and updates – Stay up to date with legal changes to ensure ongoing compliance.

Preparing a product self-declaration dossier template in accordance with regulations helps businesses save time, quickly bring products to market and improve brand reputation. At the same time, legal compliance helps avoid the risk of sanctions and creates trust with customers. If you need detailed support, please contact Long Phan via the hotline: 0906735386 for advice and instructions on completing your application quickly and accurately.