Sample initial notification of the number of employees working at the company

Initial notification of the number of employees working at the company is a procedure to provide information to the labor management agency. This is also the goal of creating a professional and transparent working environment in the business. The following article by Long Phan will analyze in detail the regulations related to this issue.

Responsibility for initial notification of the number of employees working at the company

Pursuant to Clause 1, Article 16 of Circular 28/2015/TT-BLDTBXH, within 30 days from the date of establishment, the employer must notify the employment service center where the workplace is located about the number of employees. employees working at the unit according to Form No. 28 issued with Circular 28/2015/TT-BLDTBXH.

This regulation is intended to ensure that all changes in labor are properly recorded and notified, creating favorable conditions for management and supporting job searches for workers. At the same time, it also contributes to the process of statistics and assessment of the labor market situation, helping the government and competent agencies have an overview and accuracy of human resources operating in the nation economy.

Penalties for failure to notify when there are labor changes

• Clause 3, Article 41 of Decree 12/2022/ND-CP stipulates that employers have the act of not notifying the Employment Service Center where the employer’s workplace is located when there are changes. Employees working at the unit according to the provisions of law will be fined from 2,000,000 VND to 4,000,000 VND.
• At the same time, according to Clause 1, Article 6 of Decree 12/2022/ND-CP, it is stipulated that the fine for organizations will be equal to 02 times the fine for individuals.

As mentioned above, notification of labor fluctuations is the company’s responsibility. In case a company has a personnel change but the company does not notify the labor change situation, it is a violation of social insurance and unemployment insurance that will be fined from 4,000,000 VND to 8,000,000 VND. copper.

Sample Initial notification of the number of employees working at the company

The current labor change notification form follows Model number 28 issued together with Circular 28/2015/TT-BLDTBXH.

How to declare the number of employees working at the company

Method 1. Report the employment situation online via the National Public Service Portal

1. Step 1: Please access the National Public Service Portal https://dichvucong.gov.vn/
2. Step 2: You use the USB Token digital signing device to log in to your account. If you do not have an account, you can register for a new one.

Note: The system requires downloading and installing the Electronic Signing Tool to authenticate digital signature information.

1. Step 3: After you log in, select the “Online public services” function. You can search for procedures by entering search keywords by name in the procedure. Full name is Joint registration for adjustment of payment of compulsory social insurance, health insurance, unemployment insurance and reporting on employment situation.
2. Step 4: You choose the procedure, click “Submit online”.
3. Step 5: You declare information and choose the agency to receive the report, which is the Department of Labor, War Invalids and Social Affairs where the headquarters, branches, and representative offices are located.
4. Step 6: Click on the “Register” button and the system will automatically record the information.
5. Step 7: When the screen appears, “Congratulations to the business for successfully updating the agency information receiving labor reports” then you press the “Exit” button to end the procedure.
6. Step 8: Please enter the declaration form and submit your profile on the social insurance system.
7. Step 9: Social insurance officers will process documents related to social insurance.
8. Step 10: The National Public Service Portal retrieves labor data from the social insurance database system.
9. Step 11: The National Public Service Portal automatically sends reports to the local one-stop system according to the reporting period prescribed by the Ministry of Labor, War Invalids and Social Affairs.

Method 2. Report the situation of direct labor use

Applies to businesses that cannot report labor changes through the National Public Service portal.

Place of submission:

• In normal cases: You send the application to the Department of Labor, War Invalids and Social Affairs and notify the district social insurance agency where the headquarters, branch or representative office is located.
• In case of workers working in industrial parks or economic zones: Please send documents to the Department of Labor, War Invalids and Social Affairs, district-level social insurance agency where the headquarters, branches, representative offices are located. Representatives and Management Boards of industrial parks and economic zones for monitoring.

Consulting services and support for initial notification of the number of employees working at the company

Using consulting services to advise and support notification of the number of employees working at the company helps businesses save time and effort during the process of implementing procedures and ensuring compliance. With professionalism, Long Phan can support businesses in the declaration process. Services supporting procedures for notification of the number of employees working at Long Phan include:

• Consulting on legal regulations: helping businesses understand the legal regulations on reporting the number of employees, including subjects that must report, reporting deadlines, reporting forms and receiving agencies report.
• Support in building a reporting system: help businesses build a scientific, accurate and complete reporting system for the number of employees, ensuring compliance with legal regulations.
• Drafting reporting documents: helping businesses draft reporting documents on the number of employees in accordance with the law, ensuring complete information and format.
• Representative of the enterprise working with state agencies: representing the enterprise working with competent state agencies in the process of implementing reporting procedures.

Initial notification of the number of employees helps businesses comply with legal regulations. For detailed support on this issue, you can contact Long Phan via hotline 0906735386. Long Phan will advise and support you throughout the procedure, ensuring compliance with legal regulations. and optimize human resource management processes.