Services for applying for licenses to organize events and seminars in Long Phan

Article overview

License to organize events and seminars is an important factor to ensure all activities take place legally and in accordance with regulations. With professional consulting services at Long Phan, customers can rest assured to organize events quickly, safely and in compliance with the law. Below is a detailed analysis of regulations, scope of services, processes and benefits that Long Phan’s services bring.

Services for applying for licenses to organize events and seminars in Long Phan
Services for applying for licenses to organize events and seminars in Long Phan

Regulations on organizing events and seminars

An event is an organized activity with a clear goal and message, taking place at a specified time and place, attracting public attention and conveying important messages to the community. These events are often organized to create certain influences in fields such as society, culture, commerce, entertainment, and sports. For example, prominent events such as the SEA Games, international film festivals, or trade exhibitions are not only meaningful in terms of communication but also have a great impact on the public and participating communities.

A conference is a purposefully organized event where a group of people with similar interests or areas of expertise gather to discuss and share knowledge and experience on a specific topic. Workshops are usually held at a predetermined location and time, with the participation of guests with common expertise or interests, to create effective exchanges and attract the attention of stakeholders.

Legal regulations on organizing events and seminars
Legal regulations on organizing events and seminars

Scope of services we provide

Long Phan provides comprehensive support services for individuals and businesses wanting to organize events or conferences, including:

  • Consulting on conditions and procedures that need to be followed to ensure the event takes place legally in Vietnam.
  • Prepare a document requesting a license to organize an event at the request of the competent authority.
  • Develop a detailed organizational plan according to the standard form of the law.
  • Ensure related documents such as epidemic prevention and fire prevention plans are prepared in accordance with regulations.
  • On behalf of customers, submit documents and work directly with competent state agencies.
  • Monitor application status, handle additional requests from licensing agencies to speed up the approval process.
  • Notify licensing results promptly and provide licenses to customers.
  • Consulting on post-inspection processes and post-event reporting to authorities (if required).

Services at Long Phan ensure all aspects of the permit application process, minimizing time and effort for customers.

Service provision process at Long Phan

The service of applying for a license to organize events and seminars at Long Phan is carried out through standardized steps to ensure speed, accuracy and compliance with regulations:

Step 1: Receive information and preliminary consultation:

  • When you contact us, we will receive initial information to clearly understand your needs and desires. We listen carefully and ask specific questions to gather all the necessary information, ensuring we propose the most suitable solution.
  • After initially understanding the requirements, Long Phan will conduct an initial consultation so that you have an overview of the service, implementation plan, as well as the next steps in the process.

Step 2: Send request letter and service fee quote:

  • Based on the information and requests collected from you, Long Phan will develop a detailed service proposal and send it to you via email or agreed contact form. The proposal letter will include optimal solutions and service items that best suit your needs.
  • Along with that, we will send a clear and transparent service fee quote for each item for you to easily understand and consider. Long Phan commits to always offering reasonable and competitive costs, ensuring maximum benefits and satisfaction of customers throughout the cooperation process.

Step 3: Develop and agree to sign a service contract:

  • After you agree with the proposal and fee schedule, Long Phan will proceed to draft a service contract with detailed terms, including scope of work, implementation time, quality commitment and your rights.
  • We create conditions for you to review and provide comments to ensure the contract fully reflects the desires and needs of both parties. Once all terms have been agreed upon, Long Phan and you will sign an official contract, affirming our commitment to accompany you throughout the service implementation process.

Step 4: Develop a detailed draft work implementation plan:

  • After the contract is signed, Long Phan will proceed to develop a draft detailed work implementation plan, including each implementation step, resource allocation, and expected timeline for the stages.
  • A draft plan will be sent to you for review and feedback, ensuring that every aspect of the plan is aligned with your goals and expectations, providing a solid foundation for service delivery.

Step 5: Prepare documents and contact competent authorities:

  • After making a plan, we start drafting the necessary documents and papers for the work and contacting the competent and relevant agencies, organizations and individuals during the work process. This is to ensure that all necessary procedures will be fully implemented as required;

Step 6: Guide customers to prepare documents:

  • Along with contacting agencies, Long Phan will guide customers to prepare the necessary documents and records accordingly to handle the work as requested by the authorities. The close and detailed instruction process will help customers easily prepare complex documents.

Step 7: Submit application and track progress:

  • Once the application has been completed, Long Phan’s staff will directly submit the application on behalf of the customer to state agencies. At the same time, we will continuously monitor and check the progress of the work to ensure effective and timely implementation.

Step 8: Update and report the situation to customers:

  • Updated information related to the work will be sent to customers throughout the implementation process, to help customers promptly grasp and monitor work progress as quickly as possible.

Step 9: Return results and after-sales policy:

  • After completing the work, we are always ready to support customers with issues related to consulting services that need to be answered, in order to create sustainable value and maximum satisfaction for customers.

This process ensures that your documents are processed quickly and accurately, minimizing the risk of being returned or having to be revised multiple times.

Service provision process
Service provision process

Benefits when using our services

When using the service of applying for a license to organize events and seminars at Long Phan, customers will receive many practical benefits:

  • Save time and effort;
  • Documents are correct and complete the first time they are submitted;
  • Minimize compliance risks;
  • Ensure the legality of the event.

The service of applying for a license to organize events and seminars at Long Phan is the optimal solution for businesses and individuals who want to organize legal and safe events. With an experienced team and standardized process, Long Phan will support customers in every step of the process, ensuring the event runs smoothly and successfully. Contact via hotline 0906735386 for detailed advice and support.