Reissue or duplicate copies of layout design protection titles

Reissue or duplicate copies of layout design protection titles to ensure the rights of the owner in case it is necessary to re-issue or replace the protection title due to damage, loss or need a copy for co-owners. The National Office of Intellectual Property will handle the request according to the prescribed process and time. Through the content below, Long Phan will provide detailed information about procedures and regulations related to re-granting protection titles.

In case of granting a copy or re-issuing a protection title/duplicate of a layout design protection title

According to the provisions of Clause 7, Article 29 of Decree 65/2023/ND-CP, it stipulates the cases in which reissue or duplicate copies are required, including:

• Industrial property rights are jointly owned: In case the layout design protection title is jointly owned, the first person named in the list of co-owners will receive the protection title. The remaining co-owners have the right to request the National Office of Intellectual Property to issue a copy of the protection certificate.
• In case the title is damaged, lost or no longer valid: If the protection title is torn, damaged, dirty, or lost, the owner can request to reissue the protection title or issue a copy with conditions of paying fees according to regulations. This ensures the legality of protection titles in intellectual property transactions.

Procedures for reissuing or issuing copies of layout design protection titles

Profile components

According to Point c, Clause 7, Article 29 of Decree 65/2023/ND-CP, the required documents must contain the following documents:

• Declaration follows Model number 09 (Appendix II of the Decree).
• 02 trademark samples and 02 sets of industrial design photos or drawings similar to the original diploma.
• Authorization document (if submitted through a representative).
• Copy of fee payment voucher (if submitted by post or management agency account).

Implementing agency

Competent agencies re-issue protection titles or copies of protection titles for layout designs, including:

• Intellectual Property Department in Hanoi or 2 Representative Offices of the Department in City. Ho Chi Minh and Da Nang.
• In addition, customers can submit online through the online processing system of the Ministry of Science and Technology.

Execution order

Applications can be submitted via:

• Online information system handling administrative procedures of the Ministry of Science and Technology;
• Send directly or via postal service to representative offices.

Handling requests for re-issuance or duplicate copies of layout design protection certificates

According to the provisions of Point d, Clause 7, Article 29 of Decree 65/2023/ND-CP, within 01 month from the date of receiving the dossier, the National Office of Intellectual Property will consider the request.

• If the dossier meets all requirements, the Department will issue a copy or re-issue the protection title and publish the information in the Industrial Property Official Gazette within 60 days.
• If the dossier is incomplete, the Department will issue a notice requesting additional dossiers or amendments within 02 months from the date of receipt of the notice.
• If after this deadline, the dossier is not edited or not met, the Department has the right to refuse to issue copies or re-issue the protection title and clearly state the reason.

Consulting services for reissuing or issuing duplicate copies of layout design protection certificates

Consulting on reissuing or granting copies of protection certificates requires in-depth knowledge and practical experience. Below are consulting services related to the re-issuance or issuance of copies of layout design protection certificates in Long Phan:

• Consulting, preparing and preparing documents to request re-issuance or duplicate protection certificates.
• Consulting on the protection ability of layout designs in case of changes or modifications compared to the original certificate.
• Support customers in drafting and preparing documents according to regulations and ensuring validity.
• Support customers in building strategies to protect intellectual property rights related to layout design.
• Monitor application processing progress and update information for customers.
• Support in case of disputes or problems arising related to requests for copies or re-issuance.

Re-issuance or issuance of duplicates of layout design protection certificates is an important process in protecting the legitimate rights of organizations and individuals owning the designs. This process not only helps ensure the validity and effectiveness of the protection title but also creates favorable conditions for using and exploiting the value of the design in practice. Please contact Long Phan immediately via the hotline 0906735386 for advice and support from our experts.