Guide to Individual Land Plot Certification for Projects

Individual Land Plot Certification is a legal procedure for project developers who have a master Certificate for an entire project area and now need separate Certificates for each land plot according to the approved detailed construction plan. This guide from Long Phan Consulting provides detailed instructions on this procedure.

Receiving Agencies

Requesting Individual Land Plot Certification for a project is a case of registering changes to land and attached assets that requires issuing new Certificates, as stipulated in Clause 3, Article 23 of Decree 101/2024/ND-CP.

Pursuant to Annex I of Decree 151/2025/ND-CP, the agencies that receive dossiers for land registration changes are specified as follows:

• Individuals and residential communities submit dossiers at the provincial/commune One-Stop Shop, the Land Registration Office, or its branch.
• Domestic organizations, religious organizations, foreign organizations with diplomatic functions, foreign-invested enterprises, and foreign individuals can submit dossiers at the provincial/commune One-Stop Shop or the Land Registration Office.

Applicants may choose any of the above locations within the provincial level to submit the dossier. Therefore, project developers can file their application for Individual Land Plot Certification at the One-Stop Shop, the Land Registration Office, or its branch within the province.

Processing Time

According to Decision 2304/QĐ-BNNMT dated June 23, 2025, the procedure to issue a Certificate of Land Use Rights and Ownership of Assets Attached to Land based on a detailed construction plan takes no more than 05 working days.

For communes in mountainous areas, islands, remote regions, or areas with difficult socio-economic conditions, the processing time is no more than 15 working days.

Required Dossier

The dossier for Individual Land Plot Certification for project developers is specified in Annex I of Decree 151/2025/ND-CP. It includes:

• An Application for registration of changes to land and attached assets (Form No. 18 issued with Decree 151/2025/ND-CP).
• The original master Certificate that was issued for the entire project.
• Documents related to the land change: The competent authority’s decision approving the detailed construction plan, accompanied by the detailed construction plan map and the cadastral map or a cadastral map extract.
• A power of attorney document if the procedure is carried out by a representative.

Procedure for Individual Land Plot Certification

Pursuant to Decision 2304/QĐ-BNNMT dated June 23, 2025, the procedure for Individual Land Plot Certification for a project developer is as follows:

Step 1: Dossier Submission

The developer submits one complete dossier set to one of the provincial-level locations: the One-Stop Shop (Public Administration Service Center) or the Land Registration Office. The dossier can be submitted as authenticated copies, or as copies presented with the originals for verification.

Step 2: Dossier Receipt and Inspection

The receiving agency checks the dossier for completeness.

• If complete, it issues a receipt with a return date.
• If incomplete, it issues a notice requesting supplementation.

Step 3: Processing by the Land Registration Office (LRO)

The LRO performs the following tasks:

• Checks and approves the cadastral map extract.
• Conducts a new cadastral survey if no formal map exists for the area.
• Sends a Land Information Transfer Slip to the tax authority to determine any financial obligations.
• Adjusts and updates the changes in the cadastral records and land database.
• Issues and delivers the new Certificates for each plot after financial obligations are fulfilled.

Note: If this procedure involves the separation or consolidation of land plots, it must comply with the conditions specified in Article 220 of the 2024 Land Law.

>>> See more at: Guide to First-time Land Certificate Grant

Services for Individual Land Plot Certification

To ensure the process of Individual Land Plot Certification is conducted smoothly, Long Phan Consulting offers a comprehensive and professional service package.

Our services for project developers include:

Dossier Analysis and Preparation

• We analyze the legal status of the project dossier and the conditions for Individual Land Plot Certification.
• We draft and prepare a complete application dossier in accordance with regulations.
• We assist the developer in reviewing and supplementing all necessary documents to ensure the dossier is complete and compliant.

Agency Representation and Procedure Management

• We act on the developer’s behalf to submit the dossier, address any issues that arise, and monitor the processing status at the competent authority.
• We assist the developer in accurately calculating and fulfilling financial obligations related to the land.
• We receive all administrative decisions and the final Certificates from the competent authority on your behalf.

Post-Issuance Review and Advisory

• We review the issued Certificates to ensure all information, including area and boundaries for each plot, is accurate.
• We provide guidance on the rights and obligations of the developer after receiving the Certificates for individual plots.

Frequently Asked Questions

Below are common questions regarding the procedure for Individual Land Plot Certification.

Which projects are eligible for this procedure?

According to Clause 3, Article 23 of Decree 101/2024/NĐ-CP, this procedure applies to projects that have already been issued a master Certificate for the entire area and have a detailed construction plan approved by a competent authority. It is for developers who need to divide the project into separate plots for management, transfer, or mortgage purposes.

Does issuing individual Certificates change the developer’s land use rights for the entire project?

No. This procedure is a formal division of the land use rights from the master Certificate to individual plot Certificates to facilitate future transactions. The land use rights for the entire project area are adjusted to reflect the plots that have been individually certified.

Is it mandatory for a developer to carry out this procedure?

No. According to Clause 3, Article 23 of Decree 101/2024/NĐ-CP, the procedure for Individual Land Plot Certification is not mandatory. It is performed based on the needs of the project developer.

Can the dossier be submitted at multiple locations?

No. Pursuant to Annex I of Decree 151/2025/NĐ-CP, you must submit the dossier at a single location, choosing from the One-Stop Shop, the Land Registration Office, or its branch within the province.

How is the 05-working-day processing time understood?

The 05-working-day period includes only official administrative working days and excludes Saturdays, Sundays, and public holidays as stipulated by law.

Conclusion

To ensure the Individual Land Plot Certification process is lawful, efficient, and cost-effective, developers must adhere to legal regulations and prepare a complete dossier. If you require detailed consultation or a full-service package from Long Phan Consulting, contact us immediately via hotline 1900 636389 for timely legal support.