Documents declaring domestically produced cosmetics: A – Z guide

Records declaring domestically produced cosmetics is an important legal process for cosmetics manufacturing businesses in Vietnam. Manufacturers must comply with strict regulations of the Ministry of Health to ensure product quality and safety before bringing them to market. The article below will provide detailed information and specific instructions on procedures for declaring domestically produced cosmetics.

Conditions for declaring domestically produced cosmetics

To declare domestically produced cosmetics, businesses need to meet the general conditions specified as follows:

• Enterprises must have a valid Business Registration Certificate;
• Possessing a license to produce and trade cosmetics according to regulations;
• Ensure products comply with quality standards;
• Have a quality management system according to industry standards.

Conditions for declaring domestic cosmetic products are detailed in Circular 06/2011/TT-BYT, ensuring transparency and professionalism in the process of producing and distributing cosmetics.

Detailed regulations on current dossiers for declaring domestically produced cosmetics

According to the provisions of Article 4, Circular 06/2011/TT-BYT, dossiers declaring domestically produced cosmetics must currently include the following documents:

1. Cosmetic product proclamation slip (02 copies) accompanied by proclamation data (soft copy of proclamation slip).
2. Copy of Business Registration Certificate.
3. Original or duly certified copy of Power of Attorney (if not the owner or manufacturer), the power of attorney must fully meet the following contents:

• Name and address of the manufacturer; In case the authorizing party is the product owner, it is necessary to clearly state the name and address of the product owner and the name and address of the manufacturer;
• Name and address of the authorized organization or individual;
• Scope of authorization (namely announces and distributes cosmetic products in Vietnam);
• Authorized brand or product name;
• Authorization term;
• Name, title, and signature of the person representing the authorizing party.

Note: Each document must be properly authenticated, ensuring legality and accuracy.

>>> See more: Where is the cosmetic business license registered? Procedure?

The agency receives dossiers for declaring domestically produced cosmetics

According to the provisions of Point b, Clause 1, Article 7, Circular No. 06/2011/TT-BYT, the Department of Health is the only agency with authority to receive and process dossiers declaring domestically produced cosmetics. Specifically:

• Documents are submitted to the Department of Health where the enterprise is headquartered;
• The Department of Health is responsible for evaluating and issuing admission forms;
• Document processing time is clearly and transparently specified.

Accurately determining the receiving Department of Health helps businesses shorten time and avoid unnecessary errors.

Procedures for declaring domestically produced cosmetics

According to the provisions of Clause 2, Article 7, Circular No. 06/2011/TT-BYT, the announcement process is carried out according to the following steps:

Step 1: Prepare complete and accurate documents

The individual carrying out declaring domestically produced cosmetics prepares the dossier, noting that the dossier components must ensure validity and completeness.

Step 2: Submit application to the Department of Health

The individual who makes the declaration of manufactured cosmetics sends documents to the Department of Health where the factory directly producing cosmetics is located.

The form of application submission is prescribed as follows: Submit directly or by mail.

Step 3: Wait and monitor results and resolve additional requests (if any)

Within 03 working days from the date of receiving the valid announcement dossier and the announcement fee according to regulations, the competent state management agency is responsible for issuing the receipt number of the Cosmetic Product Announcement Form.

In case the published dossier does not meet the regulations, within 05 working days from the date of receiving the dossier, the agency receiving the dossier shall notify the publishing organization or individual in writing of the unsatisfactory contents to amend and supplement the dossier (specifically stating the unsatisfactory contents).

Additional records of the unit include:

• Written explanation of amendments and supplements by the organization or individual making the announcement;
• Cosmetic product proclamation form accompanied by proclamation data (soft copy of the proclamation form) or other amended and supplemented documents.

Within 05 working days from the date of receiving additional documents that meet the regulations, the competent state management agency is responsible for issuing the receipt number of the Cosmetic Product Announcement Form.

In case the amended or supplemented dossier does not meet the regulations, within 05 working days from the date of receiving the additional dossier, the agency receiving the dossier will notify in writing that it will not issue a cosmetic product announcement receipt number for this product.

Note: Within 03 months from the date of issuance of the written notification according to regulations, if the organization or individual named in the announcement does not submit additional documents to the competent state management agency, the announcement document is no longer valid. In this case, if the organization or individual wants to continue publishing, they must submit a new application and pay a new fee according to regulations.

Step 4: Receive results and make product announcements.

Consulting services and support for declaring domestically produced cosmetics at Long Phan Consulting Company

Declaring domestically produced cosmetics is an important process for businesses to bring their products to market. Long Phan Consulting Company with a team of experienced experts will support customers throughout the process of making cosmetic announcements.

Long Phan provides comprehensive support services during the cosmetic publication process including:

• Consulting on cosmetic declaration conditions;
• Prepare and draft cosmetic declaration documents;
• Submit applications and monitor the approval process;
• Consulting on solving problems that arise during the cosmetic announcement process;
• Receive results and support after publication.

With a deep understanding of legal regulations and practical experience, Long Phan Consulting Company is committed to providing professional, fast and effective services, helping customers complete cosmetic declaration procedures easily and legally.

Frequently asked questions

Below are questions related to procedures for declaring domestically produced cosmetics:

What is the maximum time for the Department of Health to issue a number to receive the Cosmetic Product Announcement Form?

Within 03 working days from the date of receipt of valid publication dossier and publication fee according to regulations.

If the published dossier does not meet the requirements, how long do I have to supplement it?

Within 05 working days from the date of receiving notification from the Department of Health.

What conditions does a cosmetic manufacturing license require regarding personnel?

The person in charge of production must have specialized knowledge in chemistry, biology, pharmacy or related subjects.

What standards does water used in cosmetic production need to meet?

Must at least meet national technical standards on drinking water issued by the Minister of Health.

Where can I submit cosmetic declaration documents?

At the Department of Health where the enterprise has its production headquarters.

What content does a power of attorney need to contain?

Name and address of the manufacturer, name and address of the authorized organization or individual, scope of authorization, authorized brand or product name, authorization term, name, title and signature of the representative of the authorizing party.

What documents are needed to declare domestically produced cosmetics?

Cosmetic product announcement card, Copy of Business Registration Certificate, Authorization Letter (if any), License to qualify for cosmetic production, cosmetic testing results.

Conclude

If you are looking for a professional solution for declaring domestically produced cosmetics, please contact Long Phan Consulting Company immediately at hotline: 0906735386 to receive quick and accurate support from our team of experts. We are committed to providing optimal solutions, helping your business pass all procedures easily.