Procedures for correcting business registration information of a limited liability company

Correcting business registration information of a limited liability company is a mandatory legal procedure when detecting inaccurate content on the Business Registration Certificate or in the National Business Registration Database. The following article Long Phan Consulting Company will analyze the cases, processes and documents necessary to correct the business registration information of a limited liability company.

What is editing business registration information?

Correcting business registration information is a legal process to correct and adjust inaccurate information in business registration documents. This procedure applies when errors are detected between the content on the Business Registration Certificate and the original registration dossier or when information in the National Business Registration Database is missing or does not match the paper version.

Correcting business registration information of a limited liability company helps businesses maintain accurate legal records and avoid legal problems that arise during business operations. The revision process is not a normal procedure for changing business registration content. This is a measure to correct errors between submitted documents and information issued or stored in the business registration system.

Cases where it is necessary to edit business registration information

One-member limited liability companies need to carry out procedures to correct business registration information in two main cases as prescribed in Decree 01/2021/ND-CP. Identifying the correct case of revision will help businesses prepare appropriate documents and carry out effective procedures.

Case 1: Correcting information on the Business Registration Certificate

According to Article 39 of Decree 01/2021/ND-CP, businesses must make corrections when detecting that the content on the Business Registration Certificate is inaccurate compared to the content of the business registration dossier. This case includes correcting information on the following types of documents:

• Business registration certificate;
• Confirmation of change in business registration content;
• Branch operation registration certificate;
• Representative office registration certificate;
• Business location registration certificate;
• Business registration information is kept at the National Business Registration Database.

Errors may arise due to the data entry process of the business registration agency or due to differences between the information in the registration dossier and the information recorded on the certificate.

Case 2: Correcting business registration information in the National Database

According to the provisions of Article 40 of Decree 01/2021/ND-CP, enterprises shall correct information when detecting that the content of business registration information in the National Business Registration Database is missing or inaccurate compared to the paper version of the following documents:

• Business registration certificate;
• Business registration certificate;
• Certificate of business registration and tax registration;
• Investment Certificate (also Business Registration Certificate);
• Investment license or documents of equivalent value;
• License to establish and operate securities business.

This error often arises due to the process of converting data into the National Business Registration Database.

>>> See more: Form of business registration via electronic information network.

Procedures for correcting business registration information of a limited liability company

To carry out the procedure for editing business registration information, a LLC needs to master the following knowledge.

Competent authority to resolve

The competent authority to handle procedures for correcting business registration information of a limited liability company is the Business Registration Office under the Department of Planning and Investment of the province or centrally run city where the enterprise is headquartered.

The Business Registration Office is responsible for receiving, appraising documents and issuing the Business Registration Certificate after editing. This agency also updates revised information into the National Business Registration Database.

According to the provisions of Article 39 and Article 40 of Decree 01/2021/ND-CP, the Business Registration Office is responsible for resolving correction procedures within 03 working days from the date of receipt of complete and valid documents. This time does not include the time required to supplement and complete documents (if any).

Document components need to be prepared

Documents to correct business registration information of a one-member limited liability company need to be fully prepared according to the provisions of Article 11, Article 12, Article 39, Article 40 of Decree 01/2021/ND-CP. Depending on the specific case of editing, the LLC needs to prepare the following documents:

In case of editing information on the Business Registration Certificate:

• Request to correct information on the Business Registration Certificate (according to form Appendix II-10 issued together with Circular 01/2021/TT-BKHDT);
• Authorization document for the person to submit the application and receive the results (if not the legal representative of the business);
• A valid copy of one of the authorized person’s personal identification documents (if any).

In case of editing information in the National Business Registration Database:

• Request for correction of business registration information due to data conversion into the National Database (according to form Appendix II-12 issued together with Circular 01/2021/TT-BKHDT);
• Copy of Business Registration Certificate or other equivalent documents;
• Authorization document for the person to submit the application and receive the results (if not the legal representative);
• A valid copy of one of the authorized person’s personal identification documents (if any).

Requirements for personal identification documents:

• For Vietnamese citizens: Citizen identification card or ID card or valid Vietnamese Passport.
• For foreigners: Foreign passport or valid document replacing a valid foreign passport.

Execution order

The process of correcting business registration information of a limited liability company is carried out according to Article 39 and Article 40 of Decree No. 01/2021/ND-CP and is specified through the following steps:

Step 1: Prepare documents

• One Member Limited Liability Company prepares all documents according to regulations. Documents need to ensure accuracy and complete information to avoid having to supplement or complete after submission.
• For the Correction Request Form, businesses need to clearly state the inaccurate information and the accurate information that needs to be corrected. The request must be signed by the legal representative of the limited liability company.

Step 2: Submit application

Enterprises submit their application to the Business Registration Office of the Department of Planning and Investment where the enterprise has its head office. The application can be submitted in one of the following ways:

• Submit directly to the One-Stop Department/Provincial Public Administration Service Center;
• Submit via public postal service;
• Submit electronic documents via the National Business Registration Portal.

Step 3: Receive and review documents

• The Business Registration Office receives the application and reviews its eligibility.
• In case the dossier is not complete and valid, the Business Registration Office will notify the enterprise to supplement and complete it.

Step 4: Issue the Business Registration Certificate after editing

Within 03 working days from the date of receiving complete and valid documents, the Business Registration Office will reissue the Certificate of Business Registration, Confirmation of change in business registration content, Certificate of registration of branch, representative office, business location, Confirmation of change in registration of branch, representative office, business location.

At the same time, the Business Registration Office updates vetted information into the National Business Registration Database.

Step 5: Get results

• Enterprises receive results directly at the Business Registration Office or by post (if requested).
• When receiving the results, businesses need to carefully check the information on the Business Registration Certificate to ensure the correct information has been edited.

Consulting services on procedures for correcting business registration information of a limited liability company at Long Phan Consulting Company

The procedure for correcting business registration information of a limited liability company requires knowledge of business law and experience in the field of business registration. Long Phan Consulting Company provides professional consulting services, supporting businesses to carry out editing procedures quickly and effectively.

Consulting services at Long Phan Consulting Company include the following support:

• Consulting on determining appropriate information correction cases for the specific case of the business;
• Guidance and support in preparing complete and accurate documents according to legal regulations;
• Support in drafting a request for information correction according to the form;
• Enterprise representative submits documents to the competent authority handling procedures for editing business registration information;
• Monitor the process of processing documents, receiving and handing over results to the business.

Business registration information is an important legal basis for an enterprise’s business activities, affecting transactions with partners, customers and state agencies. With a team of experienced experts in the field of business registration, we support businesses in carrying out procedures for editing business registration information quickly and in accordance with legal regulations, helping businesses save time and resources.

Frequently asked questions

Below are frequently asked questions about the procedure for correcting business registration information of a limited liability company.

What are the legal consequences of inaccurate business registration information?

Maintaining accurate business registration data is important to avoid potential legal complications, such as fines, difficulties with transactions, and issues with regulators.

Can the company edit business registration information online?

Yes, companies can generally apply to have their business registration information corrected electronically through the National Business Registration Portal.

Is there a fee for editing business registration information?

The article does not explicitly mention fees. You should refer to the specific regulations of the local Department of Planning and Investment for information on applicable costs.

How long does it usually take to receive an updated Business Registration Certificate?

Processing time is usually three working days from the date the Department of Planning and Investment receives a complete and valid application. This time does not include any time necessary for amending or supplementing records.

Who has the authority to submit a request for correction on behalf of the company?

The legal representative of the company or an individual duly authorized through a power of attorney can apply.

What documents are needed to prove inaccuracies in current business registration information?

Depending on the circumstances, you may need to provide the original Certificate of Business Registration, previous versions of registration documents or other relevant documents that highlight discrepancies.

Does the correction process also update tax registration information?

The article mainly focuses on business registration information. You should verify with the tax authority whether a separate procedure is required to update tax registration information.

What happens if the Department of Planning and Investment requires further clarification or additional documents?

If the submitted documents are incomplete or inaccurate, the Department of Planning and Investment will send a notice requesting the company to provide additional information or make corrections within a specified period of time.

Conclude

Correcting business registration information of a limited liability company is an essential process to ensure the accuracy of business records. Long Phan Consulting Company will accompany businesses to carry out this procedure effectively and professionally. If you need support with procedures for editing business registration information or other business legal issues, please contact us immediately via the hotline: 1900636389 for timely advice and support.