Circulation Licensing for Fire-Stopping Materials

Circulation Licensing for Fire-Stopping Materials is a procedure aimed at ensuring fire safety compliance for products used in construction works. Correct and full implementation not only legalizes product circulation but also limits risks during business, construction, and acceptance. Long Phan Consulting Company provides key information on conditions, procedures, and notes below.

List of fire prevention, firefighting, rescue, and relief equipment and materials, fire-resistant materials and components

According to Clause 1, Article 23 of Decree 105/2025/ND-CP, the list of products requiring licensing procedures includes:

1. Fire Prevention, Fighting, and Rescue Means:

• Fire pumps; pumps for specialized systems on fire trucks.
• Common fire fighting means: hoses, nozzles, connectors, hydrants, extinguishers.
• Fire extinguishing agents: water-based chemicals, powder, gas, foam.
• Fire alarm system equipment: control panels, detectors, bells, lights, buttons.
• Fire extinguishing system equipment: control cabinets, warning devices, alarm valves, deluge valves, non-metallic pipes, flexible hoses, water intake throats, nozzles, containers.
• Emergency lighting; exit signs.
• Filter masks; isolation gas masks.

2. Fire-Stopping and Fire-Resistant Materials and Components:

• Fire-stopping materials, fire doors, fire partitions, fire curtains, fire drapes, fire-resistant materials.

Authority to issue permits for the circulation of fire-resistant and fire-proof materials and components

According to Point b Clause 6 Article 23 Decree 105/2025/ND-CP and Article 2 Circular 63/2025/TT-BXD (effective from Feb 16, 2026):

• Provincial People’s Committees assign local specialized construction agencies to grant circulation licenses for fire-stopping and fire-resistant materials and components.
• Decentralization to local agencies ensures consistent state management and facilitates organizations/individuals in performing procedures locally.

Application for a permit to circulate fire-resistant and fire-proof materials and components

Based on Clause 2 Article 23 Decree 105/2025/ND-CP:

1. For Domestic Products:

• Application form (Form No. PC20).
• Test results consistent with announced standards/technical regulations from a conformity assessment organization.
• Factory release certificate; technical documents (if any).

2. For Imported Products:

• Application form (Form No. PC20).
• Quality certificate and test results consistent with standards/regulations (Clause 2 Article 44 Law on Fire Prevention) from a foreign testing organization (ISO/IEC 17025 accredited) or a Vietnamese conformity assessment organization.
• Certificate of Origin (CO).
• Technical documents (if any).

Note: Dossiers can be electronic or paper. Paper copies must be certified or accompanied by originals for comparison.

Procedures for granting permits for the circulation of fire-resistant and fire-proof materials and components.

According to Clause 3, 4 Article 23 Decree 105/2025/ND-CP:

Step 1: Submit Dossier Submit 01 dossier set to the competent authority (directly, online via public service portal, or by post). Submitters must show introduction letters/authorization and ID.

Step 2: Receive and Check Validity

• Direct/Post: Check components. If valid, issue receipt. If invalid, issue request for supplementation or refusal notice.
• Online: Notify receipt or request for correction within 08 working hours.

Step 3: Appraise Dossier Evaluate the dossier based on product samples, technical information, and legal conditions according to fire prevention and construction laws.

Step 4: Grant License Within 05 working days of receiving a valid dossier, the authority grants the Circulation License. If refused, a written reply with reasons is provided.

• Note: Products with the same name, use, brand, type, technical characteristics, and manufacturer/importer as a previously licensed sample do not need re-licensing.

Long Phan Consulting Company provides consulting services for obtaining permits for the circulation of fire-resistant and fire-proof materials and components

Long Phan Consulting Company offers comprehensive consulting solutions, accompanying businesses Long Phan Consulting Company provides a comprehensive consulting solution, accompanying businesses throughout the process of obtaining product circulation licenses. We structure our support into the following key areas:

• Assist in reviewing product catalogs and assessing the conformity of international testing certificates with Vietnamese standards.
• We will prepare and finalize the application dossier for a vehicle registration certificate, and represent you in submitting it and receiving the results from the competent authority.
• Assisting in working with and explaining to competent authorities during the dossier appraisal process, including preparing supplementary documents, explaining technical specifications and applicable standards for fire-resistant and fireproof materials and components when requested by specialized agencies.
• We provide consulting services on maintaining license validity and managing risks during product distribution, including assessing cases requiring license renewal or adjustment due to changes in manufacturer, import source, technical standards, or applicable regulations, to ensure business continuity and compliance with the law.
• Providing advice on post-licensing procedures such as product labeling, declaring information in national databases, and handling technical changes to products.

>>> See more: Procedure for applying for a standard fire prevention and fighting license

Frequently Asked Questions about Circulation Licensing for Fire-Stopping Materials

Below are some frequently asked questions regarding the procedures for obtaining permits for the circulation of fire-resistant and fireproof materials and components. Please refer to them:

Under what circumstances can a business have its previously issued circulation permit revoked?

The competent authority will revoke the vehicle registration certificate in the following cases:

• Having been penalized by competent authorities for violations during quality inspection of fire prevention, firefighting, rescue, and relief equipment and materials, fire-resistant materials and components circulating in the market that do not conform to the published applicable standards, Vietnamese technical regulations, or international, regional, or foreign standards that have been committed to or published;
• A vehicle was granted a permit, but it was discovered that the documents were forged or the permit was issued without proper authority.

(Legal basis: Clause 9, Article 23 of Decree 105/2025/ND-CP.)

When a business’s license to sell goods is revoked, how should it handle the goods already on the market?

Agencies, organizations, and individuals whose circulation permits have been revoked are prohibited from circulating or continuing to circulate fire prevention, firefighting, rescue, and relief vehicles and fire-resistant materials and components on the market.

Agencies, organizations, and individuals whose circulation permits are revoked must surrender the permit to the competent authority that previously issued it for revocation and are responsible for handling fire prevention, firefighting, rescue, and relief equipment and materials, fire-resistant components currently circulating in the market in accordance with the law on product and goods quality.

(Legal basis: Clause 10, Article 23 of Decree 105/2025/ND-CP.)

Are test results from foreign organizations accepted in licensing applications?

Yes, the quality certification and test results must comply with the standards and regulations stipulated in Clause 2, Article 44 of the Law on Fire Prevention, Fighting, and Rescue, and must be carried out by a foreign testing organization certified to ISO/IEC 17025 and possessing accreditation. If this certification is unavailable, the enterprise must use results from a conformity assessment organization in Vietnam.

(Legal basis: Point b, Clause 2, Article 23 of Decree 105/2025/ND-CP.)

Do businesses need to reapply for a license for each imported shipment of the same type?

No, you do not need to apply for a circulation permit for fire fighting, rescue, and emergency vehicles and fire-resistant materials and components if the vehicles, materials, and components have the same name, use, brand, type, and technical specifications, are manufactured or assembled by the same unit, or imported by the same organization or individual, and match the models of fire fighting, rescue, and emergency vehicles and fire-resistant materials and components that have already been granted a circulation permit by the competent authority.

(Legal basis: Clause 4, Article 23 of Decree 105/2025/ND-CP.)

What information is mandatory on the labels of fire-retardant materials?

Fire prevention, firefighting, rescue, and relief equipment, materials, and components that have been granted circulation permits must comply with the law on product labeling and display the circulation permit number and the name of the issuing authority on the product label to facilitate the management and inspection of product quality when circulating in the market.

(Legal basis: Clause 5, Article 23 of Decree 105/2025/ND-CP.)

Before launching a product onto the market, what information does a business need to declare in the data system?

Before circulating the vehicles, materials, and components, agencies, organizations, and individuals importing, manufacturing, or assembling fire prevention, firefighting, rescue, and emergency response equipment and materials are responsible for declaring the following information on the specialized management agency’s database declaration software:

• Name and address of the manufacturing, assembly, or importing unit of the fire prevention, firefighting, rescue, and emergency response equipment and materials;
• Name, model, code, technical specifications, quantity, place of manufacture, and year of manufacture of the fire prevention, firefighting, rescue, and emergency response equipment and materials;
• Circulation permit number and name of the issuing authority for the circulation permit of the fire prevention, firefighting, rescue, and emergency response equipment and materials.
• Agencies, organizations, and individuals importing, manufacturing, and assembling fire prevention, firefighting, rescue, and emergency response equipment and fire-resistant materials and components are responsible for the accuracy of the information declared.

In cases where the specialized management agency does not yet have a database, the above information must be declared in writing to the specialized management agency that issued the permit for the circulation of fire-resistant vehicles, materials, and components for updating and monitoring.

(Legal basis: Clause 8, Article 23 of Decree 105/2025/ND-CP.)

Can the issuance of a circulation permit replace the procedure for declaring conformity with standards and regulations?

Yes, according to the latest regulations, the circulation permit is valid as a substitute for the declaration of conformity or declaration of compliance with the law on standards and technical regulations.

(Legal basis: Clause 7, Article 23 of Decree 105/2025/ND-CP.)

Conclusion

Correctly implementing licensing for circulation of fire-stopping materials is a prerequisite for sustainable development. Long Phan Consulting Company is ready to support clients in resolving all issues. Please contact the hotline 1900636389 for direct advice from experts.