Process and procedures for changing the headquarters address of a Joint Stock Company from A-Z

Procedures for changing the headquarters address of a Joint Stock Company is a necessary process to ensure compatibility between the actual place of operation and the legal registration information. Implementing correct procedures helps businesses maintain legality, avoid administrative sanctions and ensure benefits in transactions with partners, tax authorities as well as other authorities. This is an important step in the process of restructuring or expanding business operations.

Conditions need to be met for the company headquarters address

Pursuant to Article 42 of the Law on Enterprise 2020, the enterprise’s headquarters must meet specific legal conditions. Specifically, the enterprise’s headquarters must meet the following conditions:

• Located in the territory of Vietnam;
• Be the contact address of the business;
• Determined according to administrative unit boundaries, including commune/ward, district/district, province/city;
• There is a phone number, fax number and email (if any).

Note: In particular, based on Clause 3, Article 32 of the Law on Housing 2023, an apartment building is defined as “a house with 02 or more floors, with many apartments, with common walkways and stairs, with private ownership, common ownership and a common infrastructure system for families, individuals and organizations, including apartment buildings built for residential purposes and apartment buildings built for mixed use purposes.” Accordingly, apartment buildings have two purposes: residential or mixed use.

At the same time, point c, clause 8, Article 3 of the Law on Housing 2023 is strictly prohibited “using an apartment for non-residential purposes”. However, with the above regulations, it is not prohibited in all cases to use an apartment as an office, but only prohibits the use of an apartment for residential purposes, and the company’s headquarters cannot be located in the apartment.

In addition, according to this regulation, the head office of an enterprise can be a private house or a rented office for business purposes.

Above is a condition regarding the address of a joint stock company’s headquarters according to current regulations that businesses need to pay attention to before carrying out procedures to change the company’s headquarters.

>>>See more: Register to change the address of the partnership company’s headquarters.

Process and procedures for changing the headquarters address of a Joint Stock Company

The process of changing the headquarters address of a Joint Stock Company begins with changing the tax authority, followed by procedures at the Business Registration Office. Enterprises need to prepare complete documents according to regulations and comply with the implementation order.

File

To change the headquarters address of a joint stock company, businesses need to carefully prepare all types of documents according to regulations. Preparing complete and accurate documents will help the change process go smoothly.

1. For procedures for changing tax registration information and tax finalization at the competent tax authority. According to Decision 155/QD-BTC 2025 of the Ministry of Finance dated January 24, 2025, businesses need to prepare:

• Declaration for adjusting and supplementing tax registration information according to Form No. 08-MST issued together with Circular 86/2024/TT-BTC of the Ministry of Finance issued on December 23, 2024;
• Valid copies of documents proving changed information (if any).

2. For procedures to change company headquarters information at the Business Registration Office. According to Clause 2, Article 47 of Decree 01/2021/ND-CP of the Government issued on January 4, 2021, documents for change of headquarters address include:

• Notice of change in business registration content regarding change of head office according to Appendix II-1 issued with Circular 01/2021/TT-BKHDT dated March 16, 2021 of the Minister of Planning and Investment;
• Copy of the Meeting Minutes of the General Meeting of Shareholders on the transfer of headquarters address;
• Decision of the General Meeting of Shareholders on moving the headquarters address;
• If the person performing the procedure is an authorized person, the application needs to submit an Authorization Document and a valid copy of the valid Citizen Identification Card/ID Card/Passport.

You need to fully prepare the above documents and records so that the process of registering a change of company headquarters can go smoothly and quickly.

>>>CLICK DOWNLOAD NOW: DECLARATION OF ADJUSTMENT AND SUPPLEMENT OF TAX REGISTRATION INFORMATION 2025

Implementation process

The process of changing the company’s headquarters includes strict steps from procedures for changing tax registration information, tax finalization to procedures for registering a change of headquarters at the business registration agency. Specifically as follows:

Step 1: Finalize tax and register to change tax registration information:

According to Clause 1, Article 47 of Decree 01/2021/ND-CP of the Government issued on January 4, 2021 and subsection No. 15, Part II of Decision 155/QD-BTC of 2025 of the Ministry of Finance dated January 24, 2025, enterprises must carry out procedures to change tax registration information when changing the headquarters address leading to a change of the direct tax authority:

Joint stock companies must carry out procedures to change tax registration information within 10 working days from the date the changed information arises and send it to the directly managing tax authority (the tax authority of the place of transfer);

When changing the headquarters address to another province or city or to another district-level area in the same province or city, causing a change in the direct management tax agency, the enterprise must submit the change dossier to the direct management tax agency (the tax agency where the move is located) to carry out tax procedures before registering the change of headquarters address to the business registration agency.

Specifically, the registration process to change tax registration information is as follows:

• The joint stock company submits the Declaration for adjusting and supplementing tax registration information according to Form No. 08-MST issued with Circular 86/2024/TT-BTC at the tax authority of the place of transfer.
• If the dossier is complete and valid, the tax authority will issue a notice of relocation within 07 working days.
• If subject to inspection at the company headquarters, the time limit will be shortened to 05 working days from the date of signing the handling decision.
• If the joint stock company still owes taxes or has not yet completed its tax obligations, the tax authority has not issued a notice; After the company completes its tax obligations, the notice will be issued within the next 3 working days.

After receiving notice of relocation from the tax authority, the joint stock company carries out procedures to change the business registration content at the Business Registration Office of the province or city where the company is headquartered.

Step 2: Carry out procedures for notification of changes in business registration content:

According to the provisions of Article 47 of Decree 01/2021/ND-CP, after completing procedures with the tax authority of the place of relocation, the enterprise shall submit documents and carry out procedures for changing the headquarters address at the Business Registration Office where the enterprise has its new headquarters.

Applications can be submitted through the following forms:

• Submit directly to the business registration agency;
• Submit application via electronic information network: National information portal on business registration (gov.vn);
• Submit via postal service.

After receiving the registration dossier to change the enterprise’s head office address, the Business Registration Office issues a Receipt, checks the validity of the dossier and issues a Business Registration Certificate to the enterprise within 03 working days from the date of receipt of the valid dossier.

In case the dossier is not valid, the Business Registration Office will notify the enterprise in writing of the content that needs to be amended or supplemented within 03 working days from the date of receipt of the dossier.

Results are returned by the following methods:

• By mail;
• Get live results.

Important note: Currently, in some large provinces/cities such as Ho Chi Minh, Hanoi, Da Nang, Binh Duong,… The Business Registration Office only accepts online applications. You need to carefully check the valid application form before submitting your application.

Step 3: Change address on Investment Registration Certificate (if any)

This step only applies to enterprises with foreign investment capital. Enterprises need to prepare documents and submit them to the Department of Planning and Investment or the Management Board of industrial parks, high-tech parks, export processing zones, and economic zones (depending on where the enterprise is located) to adjust the Investment Certificate.

Thus, you need to strictly follow the above process when changing the headquarters address of a joint stock company. Businesses need to pay attention to the time and specific requirements at each implementing agency.

>>>See more: The latest notice of change of head office address form.

Some things to do after changing the address of the joint stock company headquarters

After completing the procedure to change the headquarters address, businesses still have many things to do to update new information. Accordingly, businesses need to perform the following tasks:

• Change the address information on the relevant license;
• Change the company seal (if changing the headquarters changes the content on the seal);
• Change the company address on the invoice;
• Change address information on company signs;
• Notify partners, customers and employees;
• Update information on media channels and social network accounts;
• Re-register for utility services at the new address;
• Notice of change of social insurance management agency.

Joint Stock Companies need to pay attention to the above issues to avoid risks in business operations.

>>>See more: Changing the headquarters address to a different district: Procedures and notes.

Registration service to change the address of a joint stock company headquarters from A to Z at Long Phan Consulting Company

With in-depth experience and legal knowledge, we accompany businesses throughout the process of implementing this procedure. Long Phan Consulting Company provides a full service of registering to change the address of a joint stock company’s headquarters with the following advantages:

• Consulting on location selection in accordance with legal regulations;
• Support in developing an effective plan to change headquarters address;
• Support in preparing and drafting professional documents;
• Authorized representative of the enterprise to carry out procedures with state agencies;
• Support procedures after changing address.

We provide diverse service packages for registering changes to the headquarters of joint stock companies from A to Z. The content of the items will change flexibly depending on your requirements.

Some frequently asked questions about registering to change the headquarters of a joint stock company

We would like to provide some common questions about registering to change the headquarters of a Joint Stock Company that you may be interested in:

What legal conditions must the registered address of a joint stock company meet?

According to Article 42 of the Law on Enterprise 2020, the company’s headquarters must be located on the territory of Vietnam, be the company’s contact address, determined by administrative boundaries (commune/ward, district/district, province/city) and have a phone number, fax number and email address (if any). Notably, apartments are prohibited from being the location of a head office according to housing law.

What is the initial stage in the process of amending the headquarters address of a joint stock company?

The initial stage includes changing tax registration information and completing tax obligations with the competent tax authority before proceeding with procedures at the Business Registration Office.

What documents are needed to change tax registration information due to change of registered address?

According to Decision 155/QD-BTC in 2025 and Circular 86/2024/TT-BTC, businesses need to prepare a declaration to adjust and supplement tax registration information (Form No. 08-MST) and notarized copies of documents proving the change, if any.

What documents must be submitted to the Business Registration Office to change the company’s registered address?

According to Clause 2, Article 47 of Decree 01/2021/ND-CP, required documents include notice of change in business registration content (Appendix II-1), resolution and meeting minutes of the General Meeting of Shareholders on change of head office address, and if there is a person authorized to carry out the procedure, a written authorization and a notarized copy of that person’s valid identification documents are required.

How long does it take for the Business Registration Office to process a request to change the registered address?

The Business Registration Office usually processes valid documents within 3 working days from the date of receipt.

Is it necessary to update the Investment Registration Certificate after changing the company’s registered address?

Yes, this step is mandatory for foreign invested companies. They need to submit relevant documents to the Department of Planning and Investment or the Management Board of industrial parks, high-tech parks or economic zones, depending on the new headquarters location.

What essential tasks need to be done after the registered address of a joint stock company has been changed?

Important tasks include updating the address on relevant licenses, amending the company seal, adjusting the company address on invoices and signs, notifying partners, customers and employees, updating information on media channels and social network accounts, and re-registering utility services at the new address.

Above are some answers to questions you have about changing the headquarters of a joint stock company. We hope that the above answers have partly answered your questions surrounding this issue.

Conclude

Thus, when carrying out the procedure for changing the headquarters address of a Joint Stock Company, you need to carry out the following two procedures in turn, including: Tax-related procedures with the tax administration agency and procedures related to changing the business registration content with the business registration agency. Please contact Long Phan Consulting Company immediately via the hotline 1900636389 to receive support from a team of experts in carrying out procedures for changing the headquarters address of a Joint Stock Company from A to Z, professionally and in accordance with the law.