The latest notice of change of head office address form

Sample notice of change of head office address helps businesses carry out procedures to change business locations legally, avoiding violations of legal regulations. Using the standard notification form helps the registration process take place quickly and conveniently, ensuring continuity in business operations. At the same time, updating the correct address also helps maintain business reputation and facilitate transactions with partners and regulatory agencies.

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The time to carry out the procedures for the notice of change of head office address

Clause 2 Article 28 of the Law on Enterprise 2020 regulations head office address of the enterprise is one of the contents of the business registration certificate.

Enterprises must register with the Business Registration Authority when changing the content of the Business Registration Certificate (including the head office address).

Enterprises are responsible for registering changes to the content of the Business Registration Certificate within 10 days from the date of the decision to change the head office address.

Documents for the notice of change of head office address

Pursuant to the provisions of Clause 2, Article 47 of the Decree 01/2021/ND-CP, documents for the notice of change of head office address includes:

Notice of change in business registration content signed by the legal representative of the enterprise.
Resolution or decision to change the head office address of the company owner for a one-member limited liability company.
Resolutions, decisions and copies of meeting minutes of the Board of Members on changing the head office address for limited liability companies with two or more members, partnerships, and of the General Meeting of Shareholders for joint stock companies on changing the head office address of the enterprise.
Authorization document for the representative to carry out procedures for notifying changes in business registration content (if authorized).
Certified copy of ID card/Passport of the authorized representative.

Note: All documents must be printed, signed and scanned in PDF file format to be submitted online at the National Business Registration Portal.

Documents need to be prepared to change head office address

Sample notice of change of head office address for businesses

Notice of change in business registration content signed by the legal representative of the enterprise according to Form Appendix II-1 Circular 01/2021/TT-BKHDT.

DOWNLOAD FORM OF NOTICE OF CHANGE OF HEAD OFFICE ADDRESS FOR BUSINESS: HERE.

Procedure for the notice of change of head office address

According to the provisions of Article 47 of Decree 01/2021/ND-CP, the procedure for registering a change in the enterprise’s head office address includes the following steps:

Step 1: Before registering to change the head office address to a district, province, or centrally run city other than where the head office is located, leading to a change in the management tax authority, the enterprise must carry out procedures with the tax authority related to the change of location according to the provisions of tax law (Tax finalization, notice of relocation,…).

Step 2: After completing procedures for moving headquarters with the tax authority, the enterprise shall submit the application to change the business registration content to the Business Registration Office under the Department of Finance where the enterprise is headquartered.

Documents are submitted online via the National Public Service Portal for business registration at the address: https://dangkyquamang.dkkd.gov.vn.

Note: Along with submitting the application, businesses need to fully and accurately declare information on the system that matches the information in the document files.

You can refer to instructions for logging into the National Public Service Portal for business registration at: Instructions for registering to open a Company on VNeid application.

Step 3: The Business Registration Office reviews the documents

After receiving the business registration application, the Business Registration Office will send a receipt to the email of the registered account.

The Business Registration Office will review the application within 3 working days.

If the application is valid, the Business Registration Office will notify the issuance of a Business Registration Certificate to the enterprise according to regulations.

If the application is invalid, the Business Registration Office will notify the application refusal or notify the application of amendments and supplements. Enterprises need to resubmit documents or amend or supplement documents so that the Business Registration Office has a basis for issuing a certificate.

Procedure for the notice of change of head office address for business

Full service of changing business registration content at Long Phan Consulting Company

Long Phan Consulting Company provides a full service of changing business registration content, supporting businesses to complete procedures quickly and in accordance with the law. Service scope includes:

Consulting before change: Assess the need for change, guide businesses to prepare information in accordance with legal regulations.
Prepare documents: Draft all necessary documents as required by the Department of Planning and Investment, ensuring accuracy and validity.
Authorized representative: Submit documents on behalf of the business, work with state agencies and handle arising requests.
Monitor and process documents: Monitor the approval process, promptly supplement documents if requested by authorities.
Receive results and hand over: Receive new business registration certificate and hand over to customers.
Post-change support: Instructions for updating information with tax authorities, banks and related units to ensure businesses operate normally.

With a team of experienced experts, Long Phan Consulting Company is committed to providing fast, comprehensive services, saving time and costs, helping businesses complete procedures smoothly.

Some frequently asked questions

Below are frequently asked questions about procedure for the notice of change of head office address:

Does the legal representative need to be present when submitting an application to change the head office address?

The legal representative can authorize the representative to carry out the procedure.

Do documents need to be notarized?

Copies of CCCD/Passport of the authorized representative should be duplicated. All documents need to be scanned and formatted as PDF files to be submitted online.

What are the things to note when declaring information online?

Enterprises need to declare fully and accurately the information on the system to match the information in the document files.

If the documents are invalid, what should businesses do?

Enterprises need to resubmit documents or amend or supplement documents.

The head office address is regulated in which provisions of the Law on Enterprise 2020?

Head office address is specified in Clause 2, Article 28 of the Law on Enterprise 2020.

Which agency has the authority to receive registration dossiers to change the head office address?

The Business Registration Office belongs to the Department of Planning and Investment where the enterprise is headquartered.

Conclude

Sample notice of change of head office address helps businesses complete legal procedures quickly, ensure business continuity and avoid legal risks. Using standard forms according to regulations helps the registration process go smoothly, limits errors and saves time. Long Phan Consulting Company provides comprehensive support services, ensuring valid documents. Contact the hotline 0906735386 for detailed advice.