Barcode registration: Detailed process you need to know

Article overview

Barcode registration helps your products be identified accurately and easily in the market. This process not only helps enhance brand reputation but also ensures compliance with legal regulations and facilitates the distribution, export and management of goods. The article below will specifically inform you about the barcode registration process.

Barcode registration process
Barcode registration process

Regulations on codes and barcodes

Currently, regulations on codes and barcodes have been guided by Circular No. 10/2020/TT-BKHCN issued by the Ministry of Science and Technology on December 30, 2020 as follows:

  • A code is a series of numbers or letters used to identify products, services, locations, organizations, and individuals;
  • Barcode is a method of storing and transmitting information of codes using: linear bar symbols (one-dimensional barcode); point set (Data Matrix, QRcode, PDF417 and other two-dimensional barcodes); radio frequency identification (RFID) chips and other identification technologies.

Where to register a barcode?

The General Department of Standards, Metrology and Quality under the Ministry of Science and Technology is responsible for issuing and managing barcodes, so barcode registrants must submit a barcode registration application to this agency.

Barcode registration dossier

According to the provisions of Point a, Clause 1, Article 19c of Decree 74/2018/ND-CP, Clause 1, Article 6 of Circular 10/2020/TT-BKHCN, enterprises and business households register new barcodes, and preparation codes. A complete set of documents includes the following documents:

  • Application for registration of use of codes and barcodes as prescribed in Form No. 12, Appendix to Decree 13/2022/ND-CP amending and supplementing a number of articles of Decree 132/2008/ND-CP;
  • Copy of Business Registration Certificate, Investment Registration Certificate or Establishment Decision.
Components of barcode posting records
Components of barcode posting records

Detailed barcode registration process

Pursuant to Point a, Clause 3, Article 19c of Decree 74/2018/ND-CP, Clause 1, Article 6 of Circular 10/2020/TT-BKHCN, barcode registration will go through the following steps:

Step 1: Submit your application

Enterprises and business households submit application documents directly or by post to Vietnam’s national barcode and number center (GS1).

Step 2: Processing documents and issuing certificates

In case the dossier is incomplete, within 05 working days from the date of receipt of the dossier, the standing agency for codes and barcodes shall notify the organization or individual submitting the dossier to amend or supplement.

In case the application is complete and valid and the fees are paid, within 20 days from the date of receipt of the application, the barcode management agency will issue a Product Barcode Certificate to the enterprise or business household.

Detailed steps for barcode registration
Detailed steps for barcode registration

Consulting on barcode registration process at Long Phan

At Long Phan, we provide consulting and guidance services to help you easily carry out barcode registration procedures with the following professional services:

  • Consulting on the responsibilities of organizations and individuals using barcodes;
  • Consulting on subjects issuing certificates using barcodes;
  • Instructions for new issuance and re-issuance of barcode use certificates;
  • Instructions on procedures for new issuance and re-issuance of barcode use certificates;
  • Customer representatives carry out procedures quickly;
  • Consulting and guidance on handling problems during the use of barcodes.

Understanding the barcode registration process will help you clearly understand the steps to register barcodes for your products, thereby creating a competitive advantage and ensuring the product meets market requirements. Long Phan helps you save time, reduce risks and ensure success in registering barcodes for products. Contact Long Phan immediately via the hotline: 0906735386 for detailed advice and quick support!