Amending and Supplementing Registered Information for E-Contract Authentication Services

Amending and supplementing information in the registration dossier for providing e-contract authentication services is a necessary procedure for enterprises to maintain transparency and updates during operations. Standardizing information according to the correct process ensures that technical data facilitates inspection, reconciliation, and service deployment. This article summarizes current regulations to help clients perform the procedure quickly and legally.

Cases requiring procedures to amend or supplement registered information for providing electronic contract authentication services.

Based on Clause 6, Article 63 of Decree 52/2013/ND-CP (amended by Clause 22, Article 1 of Decree 85/2021/ND-CP), traders and organizations must notify the amendment/supplementation of registered information within 07 working days from the date of any change in the Registration Dossier, such as:

1. Application Form: Changes in the application for providing e-contract authentication services.
2. Legal Documents: Changes in the Establishment Decision (for organizations), Enterprise Registration Certificate, or Investment Certificate (for traders).
3. Service Scheme: Changes in the Scheme for providing e-contract authentication services (technical plans, IT systems, etc.).

>>> See more: Learn about the latest regulations on electronic signature certificates

The competent authority shall amend and supplement the information registered for providing electronic contract authentication services.

The Ministry of Industry and Trade (MOIT) is responsible for state management.

• Direct Unit: The Vietnam E-commerce and Digital Economy Agency (iDEA) receives, appraises, and processes dossiers.

Documents required to amend or supplement registered information for providing electronic contract authentication services.

Based on Point b, Clause 6, Article 63 of Decree 52/2013/ND-CP (amended by Decree 85/2021/ND-CP), the dossier includes:

1. Notification: Notice of amendment/supplementation of registered information.
2. Supporting Documents: Copies of papers/documents proving the change (if any).

Note: According to Resolution 66.7/2025/NQ-CP, the authority will exploit information from the National Database on Business Registration to replace the copy of the Enterprise Registration Certificate. Enterprises only need to submit it if the data cannot be exploited.

Procedure for amending and supplementing registered information for providing electronic contract authentication services.

Step 1: Notification The trader/organization notifies the amendment/supplementation within 07 working days from the date of the change via the online system.

Step 2: MOIT Review MOIT reviews the information and confirms or refuses the amendment/supplementation via the system account.

• Deadline: Within 07 working days from receiving a complete and accurate notification.

Long Phan Consulting provides consulting services for amending and supplementing registered information for electronic contract authentication services.

Long Phan Consulting Company provides comprehensive support for this procedure:

• Consulting: Evaluating the dossier for amendment/supplementation.
• Drafting: Preparing the notification and supporting documents.
• Submission: Representing the Client to submit the dossier to MOIT.
• Tracking: Monitoring the process and explaining technical schemes to the authority.
• Resolution: Handling requests for additional information (if any).

Frequently Asked Questions

Below, Long Phan Consulting provides some frequently asked questions related to modifying and supplementing information already registered for electronic contract authentication services. We invite customers who need this information to refer to it:

What is the deadline for MOIT’s response?

Within 07 working days from the date of receiving a complete and accurate notification. (Legal Basis: Article 63, Decree 52/2013/ND-CP, amended by Decree 85/2021/ND-CP).

Does changing server location or technical solutions require amendment?

Yes. These contents belong to the Service Provision Scheme. Traders must notify amendments when technical plans change. (Legal Basis: Article 63, Decree 52/2013/ND-CP, amended by Decree 85/2021/ND-CP).

Is submitting the Enterprise Registration Certificate mandatory?

No, unless the authority cannot exploit data from the National Database on Business Registration. (Legal Basis: Article 8, Resolution 66.7/2025/NQ-CP).

How does ceasing operations differ from amending information?

Ceasing operations requires a “Termination of Registration” procedure, notifying MOIT 15 days in advance, which is different from the amendment procedure. (Legal Basis: Article 63, Decree 52/2013/ND-CP, amended by Decree 85/2021/ND-CP).

Which changes in the “Application Form” require notification?

Changes include: Trader/Organization Name, Business Registration Number/Establishment Decision Number, Headquarters Address, and Contact Information (Phone, Email, Fax). (Legal Basis: Article 63, Decree 52/2013/ND-CP, amended by Decree 85/2021/ND-CP).

Conclusion

Timely execution of the Amending Information for E-Contract Authentication Services procedure ensures continuous and legal operations. For support in drafting dossiers and technical explanations, please contact Long Phan Consulting Company via Hotline 1900636389 for professional assistance.