Expert Tutoring Organization Activity Licensing Service

The Tutoring Organization Activity Licensing Service is a solution for educational centers, institutions, and tutoring classes. This service ensures strict compliance with the latest legal frameworks. Procuring a license affirms legal status and builds trust with parents and students. It is a prerequisite for stable operation and sustainable development of teaching entities. Professional consulting services, such as those offered by Long Phan Consulting Company, offer reliable support. This guidance helps organizations and individuals avoid errors and commence operations swiftly.

Latest Application Process for Tutoring Organization Activity Licensing

The application process for a tutoring activity license is stipulated in Circular 29/2024/TT-BGDĐT and related legal documents issued by the Ministry of Education and Training (MOET). This procedure applies to both in-school and out-of-school tutoring organizations. It ensures supplementary educational activities comply with legal provisions. Each type of tutoring organization has a distinct process. These processes have different requirements for dossiers, procedures, and licensing authorities.

In-School Tutoring Organizations

In-school tutoring applies only to public and private educational institutions already licensed for operation. To obtain an in-school tutoring license, the educational institution must prepare a dossier including:

• A written request for a license to organize tutoring activities.
• A list of individuals registered to tutor (meeting requirements in Article 5 of Circular 29/2024/TT-BGDĐT regarding teacher standards).
• A plan for organizing tutoring activities, detailing: target students, tutoring content, location, physical facilities, tuition fees, tuition fee expenditure plan, and organizational plan.

The dossier must be submitted to the single-window section of the Department of Education and Training (for high school level) or the Division of Education and Training (for primary and secondary school levels). The processing time is 15 working days from receipt of a complete and valid dossier.

Out-of-School Tutoring Organizations

According to Article 6 of Circular 29/2024/TT-BGDĐT, out-of-school tutoring organizations must follow a two-step process:

Step 1: Business Registration

Before applying for a tutoring activity license, the organization must register its business. This registration occurs at the Department of Planning and Investment (for enterprises) or the district-level People’s Committee (UBND) (for household businesses). The registered business line must be education and training. This process includes:

• Preparing a business registration dossier according to the Law on Enterprises or registering as a sole proprietorship with a suitable business line.
• Submitting the dossier to the provincial/municipal business registration authority (for enterprises) or the district-level People’s Committee (UBND) (for household businesses).
• After obtaining the Business Registration Certificate, the organization/individual can proceed with the Tutoring Organization Activity Licensing Service application.

Suitable business types for tutoring activities include: skills education centers, cultural training centers, education companies, or sole proprietorships in education. Registration requires specifying the appropriate business code for tutoring activities according to the Vietnam Standard Industrial Classification (VSIC).

Step 2: Applying for a Tutoring Activity License

After obtaining the business registration certificate, the organization/individual must apply for a tutoring activity license.

The dossier for an out-of-school tutoring license includes:

• An application for a license to organize tutoring activities, with a commitment to the commune-level People’s Committee (UBND) where the tutoring location is situated. This commitment covers compliance with tutoring regulations and responsibility for maintaining order, security, and environmental sanitation.
• A list of organizers and registered tutors.
• An application form for tutoring from each registered tutor, with an attached photograph and confirmation from their managing agency head or the commune-level People’s Committee (UBND) Chairperson.
• Professional qualifications and pedagogical certificates of organizers and registered tutors.
• A health certificate issued by a district-level general hospital or higher, or a medical examination council.
• A plan for organizing tutoring activities detailing: target students, content, location, physical facilities, tuition fees, and organizational plan.

The dossier must be submitted to the single-window section of the Department of Education and Training (for high school level) or the Division of Education and Training (for primary and secondary school levels). The processing time is 15 working days.

Currently, the tutoring licensing process is not uniform nationwide. Provinces and cities establish their own regulations based on Circular 29/2024/TT-BGDĐT. Therefore, before organizing tutoring, individuals/organizations must carefully review the licensing process in the specific province or city to ensure legal compliance. The Tutoring Organization Activity Licensing Service helps navigate these local variations.

Tutoring Activity Licensing Process Cases Where Tutoring Activities Are Not Permitted

According to Article 4 of Circular 29/2024/TT-BGDĐT, tutoring licenses will not be granted in the following cases:

• Tutoring for preschool children and primary school students, except for talent development programs.
• Organizing tutoring at facilities that do not meet requirements for physical infrastructure and teaching equipment.
• Teachers currently teaching at schools are not allowed to provide paid out-of-school tutoring to students they are assigned to teach under the school’s educational plan.
• Teachers from public schools are not allowed to manage or operate out-of-school tutoring but may participate as tutors.
• Organizing tutoring on national holidays and Tet as stipulated by the State.
• Exploiting tutoring to charge high fees or create academic pressure inappropriate for students’ psychological and physiological development.

Additionally, tutoring activities must comply with time regulations: not exceeding 3 sessions per week per subject, and a total time not exceeding 12 periods per week for one student.

Tutoring Organization Activity Licensing Service at Long Phan Consulting Company

Long Phan Consulting Company provides comprehensive consulting and support services for the tutoring activity licensing procedure for educational organizations. With specialized legal experience, we assist clients in completing procedures quickly, efficiently, and in compliance with legal regulations.

Scope of Tutoring Organization Activity Licensing Service

1. Specialized Consultation on Tutoring Organization Activity Licensing

Long Phan Consulting Company offers professional consultation on the process and procedures for tutoring activity licensing. The consultation service includes:

• Analysis of requirements and conditions related to tutoring activities.
• Advice on suitable business registration types for the scale of operation.
• Guidance on preparing physical facilities to meet regulatory standards.
• Consultation on appropriate tutoring organization plans based on actual conditions.
• Advice on reasonable tuition fees and expenditure plans according to regulations.
• Resolution of legal issues during the licensing process and operation.

Our team of consultants possesses deep understanding of current legal regulations. We commit to providing clients with accurate and objective consultation content, facilitating a quick grasp of procedures.

2. Dossier Preparation for Tutoring Organization Activity Licensing

Long Phan Consulting Company provides dossier preparation services for tutoring licenses, ensuring legal validity and completeness as per regulations. Dossier preparation services include:

• Drafting the application for a license to organize tutoring activities.
• Developing a tutoring organization plan that meets licensing authority requirements.
• Compiling lists of organizers and registered tutors.
• Drafting commitments as required by management agencies.
• Reviewing the dossier to ensure completeness and accuracy before submission.
• Preparing supplementary documents as required by licensing authorities.

Long Phan Consulting Company’s legal specialists have experience in preparing tutoring license dossiers. They are well-versed in the regulations and requirements of each locality. Prepared dossiers ensure legal validity and meet all requirements from management agencies, facilitating a smooth and quick approval process.

3. Authorized Representation for Procedure Execution and Result Collection for Tutoring Organization Activity Licensing

Long Phan Consulting Company offers authorized representation services to execute the entire tutoring activity licensing process, including:

• Receiving authorization to perform related administrative procedures.
• Directly submitting dossiers to competent authorities.
• Monitoring dossier processing progress and updating clients.
• Explaining and supplementing dossiers as required by licensing authorities.
• Participating in facility inspections with the inspection team.
• Receiving the results of administrative procedure resolution.
• Assisting with post-licensing procedures (if any).

Authorized representation services help clients save time and effort during the licensing process. This ensures the dossier submission and procedure resolution occur smoothly, quickly, and in compliance with legal regulations.

Professional Service Provision Process for Tutoring Organization Activity Licensing

Long Phan Consulting Company applies a professional service provision process for the Tutoring Organization Activity Licensing Service, including the following steps:

• Step 1: Receiving Requests and Initial Consultation for Clients: We receive information about the client’s need to organize tutoring activities. We conduct preliminary consultations on conditions, procedures, costs, and implementation time. We also conduct facility surveys and assess the client’s ability to meet conditions.
• Step 2: Fee Quotation and Service Contract Agreement: After understanding the client’s needs and situation, we send a transparent and detailed comprehensive service quotation. This quotation clearly defines the scope of work. If the client agrees with the quotation or both parties agree on service fees and payment methods, we send a draft service contract. The contract is signed when both parties agree on its terms.
• Step 3: Information and Document Collection: After signing the service contract, we collect necessary information and documents from the client. We guide the client in providing the required information and documents. Legal specialists review the legality and completeness of the provided documents.
• Step 4: Dossier Preparation: After collecting sufficient dossiers and documents, we prepare the dossier according to legal requirements. The completed dossier is presented to the client for review and approval before submission to the competent state agency.
• Step 5: Business Registration Procedure Execution.
• Step 6: Tutoring Organization Activity Licensing Procedure Execution.
• Step 7: Result Handover and Post-Registration Guidance: When the dossier is approved, we receive the results and hand them over to the client. This includes guidance on subsequent steps after licensing.

We commit to preparing accurate dossiers, submitting them, and closely monitoring the resolution progress at state agencies. We regularly update clients on the situation. If state agencies require dossier supplementation or amendment, we coordinate with clients to complete these requirements.

Benefits of Using Long Phan Consulting Company’s Tutoring Organization Activity Licensing Service

Choosing Long Phan Consulting Company as the provider for the Tutoring Organization Activity Licensing Service offers many practical benefits to clients.

With a quick and professional working process, we help maximize time and cost savings for clients. Licensing dossiers are prepared by a team of legal experts knowledgeable in legal regulations, ensuring accuracy and completeness. Thanks to in-depth experience, Long Phan Consulting Company commits to a high success rate in obtaining activity licenses. Besides, post-licensing after-sales and customer care policies are systematically implemented, ready to support any issues arising after licensing. We prioritize information confidentiality and service quality, bringing peace of mind and satisfaction to clients.

Contact Methods for Tutoring Organization Activity Licensing Service

Clients needing assistance with the Tutoring Organization Activity Licensing Service, please contact:

• Head Office Address: TM7 Commercial Lot, Lavita Garden Apartment, 17 Street No. 3, Truong Tho Ward, Thu Duc City, Ho Chi Minh City
• Working Hours: Monday to Saturday – 8:00 AM to 5:30 PM
• Online Consultation Hotline: 1900.63.63.89
• Email: info@longphanpmt.com
• Zalo: 0906.735.386 – Long Phan
• Facebook: Long Phan Investment Consulting and Legal Services LLC

Our consulting team works from Monday to Saturday, ready to receive consultation requests and support clients 24/7. Contact us now for support.

Consulting Services for Tutoring Organizations Frequently Asked Questions about Tutoring Organization Activity Licensing Service

We have compiled below questions related to the Tutoring Organization Activity Licensing Service and other relevant information.

How to apply for a license to organize tutoring for foreign students in Vietnam?

To organize tutoring for foreign students in Vietnam, in addition to standard procedures, certain conditions must be met:

• Register a suitable business line (such as international education or foreign language training for foreigners).
• Have teachers with appropriate foreign language proficiency for the language of instruction.
• Have teaching materials and curricula suitable for foreign students.
• Notify the local foreign affairs management agency about the list of foreign students participating.

In special cases, opinions from the local Department of Foreign Affairs may be required if organizing programs with international elements.

Can I hire foreigners to tutor? What are the conditions?

Foreigners can be hired for tutoring but must meet the following conditions: the foreigner must have a work permit in Vietnam; possess a bachelor’s degree or higher and a recognized teaching certificate; have a Vietnamese language proficiency certificate (if teaching in Vietnamese) or a foreign language certificate for language teachers; have a health certificate issued by a competent medical facility; and have a clean criminal record.

When submitting the licensing dossier, documents related to the foreigner, such as the labor contract, visa, and consular legalized diplomas, must be supplemented.

Can I organize online tutoring? Is the licensing process different from face-to-face tutoring?

Yes, organizing online tutoring still requires licensing according to regulations. The basic process is similar to face-to-face tutoring. However, there are some differences: regarding physical facilities, instead of requiring physical classrooms, proof of suitable technological infrastructure (servers, software, stable internet connection) is needed; an online student management and quality assessment plan is required; and clear regulations on student information security are necessary. Additionally, the online teaching method must be clearly stated in the tutoring activity organization plan when submitting the dossier.

What are the specific facility requirements for obtaining a tutoring license?

Physical facilities must meet the following standards: Minimum classroom area; adequate lighting and ventilation systems; compliance with fire prevention and fighting conditions; separate male and female sanitation areas; boards and desks suitable for teaching activities; and a certificate of hygiene and safety from a competent authority. The location must not be in a dangerous area or one with potential safety risks.

Are there any differences between localities in the tutoring licensing process?

Yes, although all are based on Circular 29/2024/TT-BGDĐT, each locality may issue its own guidelines with some supplementary requirements. Key differences often relate to: licensing fees; dossier processing times; additional dossier requirements such as a local police confirmation of no legal violations; and regulations on maximum permissible tuition fees. Therefore, it is necessary to consult the specific regulations of the Department of Education and Training or Division of Education and Training where the tutoring facility is located.

Conclusion

In summary, applying for a Tutoring Organization Activity Licensing Service is not only a legal compliance obligation but also a strategic step. It ensures professional and sustainable development for tutoring centers and classes. This process, with specific requirements under Circular 29/2024/TT-BGDĐT and local regulations, demands thorough preparation and profound legal understanding. From business registration to completing the activity licensing dossier, each step requires precision to avoid risks and save time.

To simplify this complex process and ensure the highest success rate, Long Phan Consulting Company provides a comprehensive service solution. This ranges from in-depth consultation and legally compliant dossier preparation to authorized representation for procedure execution. Contact Long Phan Consulting Company immediately via hotline 1900.63.63.89 or email info@longphanpmt.com for free sub-license consultation and professional support in completing your tutoring activity license.