Instructions on the procedure to change the name of a limited liability company

The procedure to change the name of a limited liability company comes from the need to expand business lines or the need to innovate the brand. Changing the name of a limited liability company will affect the business operations and legal issues of the enterprise. Therefore, businesses need to understand the administrative procedures so that the process of changing the business name is smooth and the legal procedures are in accordance with the law. In this article, Long Phan will guide customers in detail on the steps to carry out the procedure to change the name of a limited liability company.

Cases where it is necessary to change the business name

During operation, the business has the right to decide to change the name or in other words, the name change is based on the needs of the business. However, the law has provisions for cases where a business is forced to change its name at the request of the authorities. Common cases include:

• The current name does not match the development direction;
• Name that causes confusion with other businesses;
• Expanding business lines requires adjusting the name;
• Corporate restructuring leading to name changes;
• An enterprise must change its name when that name infringes on industrial property rights. The enterprise whose name violates must register to change its name.

Name changes must be registered within 10 days from the date of decision to change. Ensure name change procedures with the business registration agency in accordance with the law.

Legal basis: Clause 2, Article 19, Decree 01/2021/ND-CP on Business Registration.

Legal regulations on the name of a limited liability company

According to the general regulations on business names in Article 37 of the Law on Enterprises 2020, a limited liability company choosing a new name must comply with the following regulations:

• The Vietnamese name is written as “công ty trách nhiệm hữu hạn” (equal to “limited liability company” in English) or “công ty TNHH” (abbreviation for “limited liability company”) and personal name
• Personal name written in Vietnamese letters, F, J, Z, W, numbers and symbols
• Do not duplicate or cause confusion with the registered name
• Short, easy to remember, does not violate good customs and traditions
• The company name must be attached to the head office, branches, representative offices, and business locations. The company name must be printed or written on transaction papers, documents and publications issued by the company.
• Companies can have foreign names and abbreviations. Changing the name does not change the rights and obligations of the company.

Based on the provisions of Article 37, Article 38, Article 39 and Article 41 of this Law, the Business Registration Authority has the right to refuse to approve the proposed registered name of the enterprise. Therefore, businesses need to pay attention to the above regulations to not interrupt the process of changing the business name.

Legal basis: Article 37, Article 38, Article 39 and Article 41 of the Law on Enterprises 2020.

The procedure to change the name of a limited liability company

A one-member LLC must carry out name change procedures within 10 days from the date of the change. To change the name of a limited liability company, the legal representative needs to do the following:

Prepare documents to change business name

Documents to change the name of a limited liability company include:

1. Notice of change in business registration content (according to the form Appendix II-1, Circular 01/2021/TT-BKHDT);
2. Decision of the company owner to change the name;
3. Valid copy of legal documents of the authorized representative (if any)

Notes when preparing documents:

• Do not handwrite on forms;
• Check the content carefully before submitting;
• Prepare a copy of the Business Registration Certificate.

Legal basis: Article 11, Article 12, Article 48 of Decree 01/2021/ND-CP on Business Registration.

Procedure for changing the name of a limited liability company

The procedure to change the name of a limited liability company is as follows:

1. Submit documents to the Business Registration Office where the head office is located;
2. The business registration agency checks the validity of the documents;
3. Within 03 working days, the business registration agency will issue a Certificate of Change if the application is valid;
4. The company receives results and pays fees according to regulations

Once approved, the company must announce the changed content on the National Business Registration Portal within 30 days.

Steps to take after being approved to change name

Notify the company name change to relevant parties

After changing the name, the limited liability company needs to notify:

• Partners, customers;
• Bank where the account is opened;
• Direct management tax agency;
• Social insurance agency;
• Department of Labor, War Invalids and Social Affairs.

Notification helps update information, avoid confusion in transactions and comply with legal regulations on registering changes to business information.

Procedures for changing corporate seal

Procedures for changing the seal after changing the company name are as follows:

1. Submit an application for a new seal at the competent police agency;
2. Receive a new seal sample registration certificate;
3. Notify the new seal model to the business registration agency;
4. Discard the old seal according to regulations.

Clause 3, Article 43 of the Law on Enterprises 2020 allows the management and storage of seals to be carried out in accordance with the provisions of the company charter or regulations issued by the enterprise, branch, representative office or other unit of the enterprise with the seal. promulgate. Enterprises use seals in transactions according to the provisions of law.

Update information on invoices and documents

Businesses need to update their new name on:

• Sales invoice;
• Contracts and transaction documents;
• Company signs;
• Website, email, stationery

With electronic invoices, businesses need to notify the tax authority about the name change on the invoice. For paper invoices, it is necessary to print a new one according to the changed company name.

Legal basis: Article 30, Article 31, Article 32, Article 33 of the Law on Enterprise 2020;

Long Phan consulting and support services for changing the name of one-member LLC

The company name is one of the most important factors, expressing brand value and position in the business market. Therefore, businesses need to ensure compliance with regulations related to name change procedures to avoid risks. With a team of experienced experts, Long Phan supports businesses in carrying out procedures to change the name of a limited liability company in a legal, effective and cost-effective manner.

Using consulting services when changing a company name brings many benefits such as:

• Get detailed advice on relevant legal regulations;
• Support in preparing complete and accurate documents, avoiding errors;
• Save time and effort in carrying out procedures;
• Minimize legal risks due to lack of regulatory understanding;
• Support in resolving problems that arise during the name change process

Long Phan provides comprehensive support services when changing the name of a limited liability company:

• Consulting on relevant legal regulations;
• Support choosing appropriate names, avoiding duplication;
• Consulting on preparing complete documents according to regulations;
• Consulting on implementing procedures at state agencies;
• Instructions on procedures after name change is approved

Changing the name of a limited liability company requires compliance with strict legal procedures. Customers need to prepare complete documents, follow the correct registration procedures and update information after approval. To ensure the process goes smoothly, Long Phan provides comprehensive consulting services from choosing a name to completing procedures. Please contact Long Phan via Hotline 090.673.5386 for support in changing the name of a limited liability company legally, saving time and costs.