Register for Social Insurance for the first time for businesses

Registering to participate in Social Insurance for the first time for businesses is an important step to help businesses comply with the law and build a safe and professional working environment. Participating in social insurance not only ensures benefits for employees but also builds reputation for the business in the eyes of partners and customers. The following article will introduce to you the service of registering to participate in Social Insurance for the first time for businesses.

Subjects are required to participate in social insurance

According to Article 2 of the Law on Social Insurance 2014, subjects required to participate in social insurance include:

• Employees working under an indefinite-term labor contract or a fixed-term labor contract of 1 full month or more;
• People working under labor contracts with a term from 3 months to less than 12 months;
• Officials, civil servants and public employees according to the provisions of law.
• Defense workers, police workers, and people working in other cipher organizations;
• Officers and professional soldiers of the People’s Army; officers, professional non-commissioned officers, officers, technical non-commissioned officers of the People’s Public Security; People who do cipher work are paid the same as soldiers;
• Non-commissioned officers and soldiers of the People’s Army; non-commissioned officers and soldiers of the People’s Public Security serving for a limited period of time; Military, police, and cipher students studying are entitled to living expenses;
• People working abroad under contracts specified in the Law on Vietnamese workers working abroad under contracts;
• Business managers and cooperative managers receive salaries;
• People who work part-time in communes, wards, and towns.

Enterprises are responsible for registering to participate in social insurance for employees within 30 days from the date of entering into the labor contract, employment contract or recruitment.

Participating in social insurance for the first time ensures benefits for employees regarding sickness, maternity, labor accidents – occupational diseases, retirement and death benefits. At the same time, this is also a legal obligation of the business, helping to avoid legal and financial risks during operations.

Application for registration to participate in Social Insurance for the first time for businesses

To register to participate in social insurance for the first time, businesses need to prepare a set of documents including the following documents:

• Declaration of units participating in and adjusting payment of social insurance, health insurance, and unemployment insurance (Form TK3-TS);
• List of employees participating in social insurance, health insurance, and unemployment insurance (Form D02-LT);
• Copy of Business Registration Certificate;
• Copy of the Decision to appoint the Director or head of the enterprise;
• Copy of Investment License or Investment Registration Certificate (if any).

Preparing complete and accurate documents helps the registration process go smoothly, avoiding wasting time on additions and corrections. Enterprises need to pay attention to updating forms according to the latest regulations of the social insurance agency.

In addition, businesses also need to prepare documents for each employee, including:

• Declaration of participation in social insurance and health insurance (Form TK1-TS);
• Copy of Birth Certificate or ID card/Citizen identification card.

Declaring accurate employee information helps ensure future insurance benefits.

Reference content: Clause 1, Article 97 of the Law on Social Insurance 2014.

Procedures for registering to participate in Social Insurance for the first time for businesses

Where to submit a registration application?

Enterprises can choose one of the following methods to apply for registration to participate in social insurance for the first time:

• Submit directly to the social insurance agency where the enterprise is headquartered;
• Submit via public postal service;
• Submit online via the National Public Service Portal or Vietnam Social Insurance Public Service Portal.

Choosing the appropriate application submission method helps save time and costs for businesses. Submitting applications online is a modern trend, convenient for both businesses and social insurance agencies.

Reference content: Article 93 of the Law on Social Insurance 2014.

Registration procedures

The process of registering to participate in social insurance for the first time for businesses includes the following steps:

Step 1: Prepare documents according to regulations;

Step 2: Submit application according to the chosen method;

Step 3: The social insurance agency receives and checks the documents;

Step 4: The social insurance agency issues social insurance codes to businesses and employees (if they do not have them yet);

Step 5: The social insurance agency returns the results to the business.

Processing time is no more than 05 working days from the date of receipt of complete and valid documents. Enterprises need to monitor the progress of processing documents to promptly supplement and edit them if requested by the social insurance agency.

Reference content: Article 97 Law on Social Insurance 2014.

Some notes when participating in Social Insurance for the first time

When participating in social insurance for the first time, businesses need to note the following points:

• Registration deadline: Enterprises must register to participate in social insurance for employees within 30 days from the date of signing the labor contract or recruitment.
• Social insurance premium: Calculated on the employee’s monthly salary, of which the business pays 17.5% and the employee pays 8%.
• Declaration of information: It is necessary to declare accurate and complete information of businesses and employees to ensure insurance benefits.
• Update changes: When there are changes in business or employee information, it is necessary to promptly report to the social insurance agency.
• Responsibilities of enterprises: Enterprises are responsible for paying social insurance in full and on time for employees according to regulations.

Complying with the above regulations and notes helps businesses avoid legal risks, while ensuring the rights of employees.

Consulting services and support for registering to participate in Social Insurance for the first time for businesses

For many businesses, especially newly established businesses, registering to participate in social insurance for the first time can encounter many difficulties and problems. In this case, businesses can consider using our professional consulting and support services.

Social insurance consulting services Our company provides support including:

• Consulting on legal regulations related to social insurance;
• Instructions for preparing registration documents;
• Support for declaring forms;
• Business representative carries out registration procedures;
• Monitor application processing progress;
• Support to resolve problems that arise.

Using consulting services helps businesses save time, effort and ensure compliance with legal regulations.

Registering to participate in Social Insurance for the first time is an important first step in ensuring social security for employees and business compliance with laws. For detailed support on the first social insurance registration process, customers can contact us via Hotline: 0906735386. Our team of experts is ready to advise and support customers in implementing procedures quickly and accurately, ensuring benefits for businesses and employees.