Renewal of license of foreign travel enterprise representative office

Renewal of license of foreign travel enterprise representative office is a mandatory legal procedure for foreign travel enterprises that want to maintain operations in Vietnam. This process requires careful preparation of documents, compliance with submission deadlines and meeting the requirements of competent authorities. The following article will provide detailed information related to this license renewal.

When do you need to renew your Foreign Travel Enterprise Representative Office License?

Foreign travel businesses need to renewal of license of foreign travel enterprise representative office when the operating period stated on the license is about to expire. The time to submit the renewal application must be at least 30 days before the License expires. Renewal on time helps businesses avoid interruption of operations and sanctions.

The legal basis for this extension is based on Decree 07/2016/ND-CP and Circular 11/2016/TT-BCT. These documents provide detailed regulations on procedures for renewing representative office licenses of foreign traders in Vietnam, including travel businesses.

To be eligible for extension, foreign travel businesses must ensure that they are still operating legally in foreign countries and that the representative office in Vietnam has not violated Vietnamese law during the previous period of operation.

Authority to renewal of license of foreign travel enterprise representative office

The competent authority to renewal of license of foreign travel enterprise representative office is the Department of Industry and Trade of the province/city where the representative office is located. This is the agency that issued the initial Establishment License to the representative office.

In cases where representative offices are located in industrial parks, export processing zones, economic zones, and high-tech zones, the authority to extend the extension belongs to the Management Board of these zones. This is specifically stipulated in Decree 07/2016/ND-CP.

The Department of Industry and Trade or the Management Board is responsible for receiving the application, evaluating it and making a decision on extension within 05 working days from the date of receipt of complete and valid documents. They also have the right to request additional and clarify information in the dossier if necessary.

Documents need to be prepared

To renew the Representative Office License, foreign travel businesses need to prepare a set of documents including:

• Application for extension of Representative Office establishment license according to the form of the Ministry of Industry and Trade.
• Copy of Business Registration Certificate or equivalent documents of the foreign travel enterprise. This document must be translated into Vietnamese and consularly legalized.
• A copy of the audited financial statement or document confirming the completion of tax obligations of the foreign travel enterprise in the most recent fiscal year. This document also needs to be translated into Vietnamese and notarized.
• Copy of the Representative Office Establishment License previously issued.
• Power of attorney from the foreign travel agency for the representative to carry out the extension procedure (if not the legal representative).

All copies in the file must be notarized or authenticated in accordance with Vietnamese law. Documents in foreign languages ​​must be translated into Vietnamese and the translation notarized.

>>> Download: Application for extension of License to establish Foreign Travel Representative Office

Implementation process

The process for renewal of license of foreign travel enterprise representative office includes the following steps:

1. Step 1: Prepare documents Foreign travel businesses or representative offices in Vietnam prepare complete documents according to the above requirements.
2. Step 2: Submit application Submit application directly or by post to the Department of Industry and Trade of the province/city where the Representative Office is located or the Management Board of industrial parks and export processing zones (if any).
3. Step 3: Receive and process documents. The competent authority receives and checks the completeness and validity of the documents. If the documents are incomplete, they will request additional information within 3 working days.
4. Step 4: Appraise the dossier The competent authority shall appraise the dossier within 05 working days from the date of receipt of complete and valid dossier.
5. Step 5: Issue an Extension License If the application meets the conditions, the competent authority will issue an Extension License to the Representative Office. In case of refusal, they will notify in writing and clearly state the reason.
6. Step 6: Receive results The foreign travel agency or authorized person receives the License extension at the licensing agency or by mail (if required).

Notes when renewal of license of foreign travel enterprise representative office

When carrying out procedures for renewing Representative Office Licenses, foreign travel businesses should note the following points:

• Application deadline: Renewal application must be submitted at least 30 days before the License expires. Late submission of documents may lead to disruption of the Representative Office’s operations.
• Validity of documents: All documents in the application must be valid at the time of submission. Documents in foreign languages ​​must be translated into Vietnamese and notarized and consularly legalized according to regulations.
• Conditions for extension: Foreign travel businesses must ensure that they are still operating legally in foreign countries and that the Representative Office in Vietnam has not violated Vietnamese law during the previous period of operation.
• Reporting responsibility: After being extended, the Representative Office is responsible for periodically reporting on its activities to the competent state management agency.
• Penalties for violations: Representative offices operating when their License expires without carrying out renewal procedures may be fined from 60,000,000 to 100,000,000 VND according to Decree 98/2020/ND-CP.
• Change of information: If there is any change in information of a foreign travel agency or representative office, it is necessary to notify and carry out procedures to adjust the License promptly.
• Consulting services for renewing Foreign Travel Enterprise Representative Office Licenses.

Consulting services for renewal of license of foreign travel enterprise representative office

At Long Phan, we provide professional foreign travel enterprise representative office license renewal consulting services.

Services include:

• Consulting on conditions and time to renew License: Assess the current status of the Representative Office and advise on the appropriate time to carry out renewal procedures.
• Document preparation support: Guidance and support in collecting and drafting necessary documents in the extension application.
• Translation and consular legalization: Providing professional translation services and support for consular legalization procedures for foreign documents.
• Representative to submit documents and monitor progress: On behalf of foreign travel businesses, submit documents and monitor the processing process at the competent authority.
• Consulting to resolve problems: Support to resolve problems that arise during the License renewal process.
• Post-renewal support: Consulting on reporting obligations, tax declaration and other administrative procedures after license renewal.

Using consulting services can help foreign travel businesses save time, avoid errors during the procedure and ensure compliance with Vietnamese laws.

Renewal of license of foreign travel enterprise representative office is an important procedure to ensure continuous and legal operations in Vietnam. To receive professional support on procedures for renewing the License of a Representative Office of a foreign travel enterprise, customers can contact us via hotline. 0906735386. Our team of experts will provide detailed advice and support customers throughout the implementation process.