The procedure to renew representative office license in Vietnam assists foreign tour operators in maintaining a stable commercial presence and continuously exploiting the Vietnamese tourism market. Long Phan Consulting Company outlines the current regulations below to ensure quick and lawful execution for clients.
Procedures to renew representative office license in Vietnam for foreign travel service businesses
License Duration Regulations
According to Article 9 of Decree 07/2016/ND-CP, the validity of a Representative Office license extends to 05 years. However, this duration must not exceed the remaining validity of the Business Registration Certificate or equivalent document of the foreign tour operator.
The term of a re-issued license matches the duration of the previously granted license.
Competent Authority for Renewal
Pursuant to Article 23, Clause 2 of Decree 07/2016/ND-CP, the agency that granted the initial license holds the authority to process the renewal dossier.
Under Article 44 of the 2017 Law on Tourism, the provincial specialized agency for tourism receives the dossier. This is typically the Department of Tourism or the Department of Culture, Sports and Tourism in the province or city where the office is headquartered.
Dossier Components
Article 22 of Decree 07/2016/ND-CP mandates that the enterprise prepare a dossier containing the following documents:
Foreign Business Registration Certificate: A copy of the business registration or equivalent document of the foreign entity. This document requires consular legalization and translation into Vietnamese.
Financial Documentation: A copy of the audited financial statement, or written confirmation of tax/financial fulfillment for the latest fiscal year. These documents must prove the existence and operation of the foreign entity. Translation into Vietnamese and certification under Vietnamese law are required.
Existing License: A copy of the previously granted Representative Office License.
Identity Documents: A copy of the applicant’s Citizen Identity Card.
Authorization: Power of Attorney (if applicable) accompanied by a certified copy of the authorized person’s ID.
Documents required to renew representative office license in Vietnam
Procedural Sequence for Renewal
Based on Article 23 of Decree 07/2016/ND-CP, foreign tour operators must submit the dossier to the Department of Tourism or Department of Culture, Sports and Tourism at least 30 days before the license expires.
Step 1: Dossier Submission Enterprises may use one of two methods:
Submit online via the National Public Service Portal (Procedure Code: 1.003002).
Submit a physical dossier directly to the licensing agency and receive a receipt if the locality does not support online procedures.
Step 2: Examination Within 03 working days of receipt, the Licensing Agency checks the validity. If the dossier is incomplete, the agency issues a request for supplementation. This request occurs only once during the process.
Step 3: Approval Within 05 working days of receiving a complete and valid dossier, the Licensing Agency decides to renew representative office license. Refusals require a written explanation.
Consultation Mechanism If specialized laws do not specify renewal procedures, the Licensing Agency consults the specialized management Ministry within 03 working days. The Ministry responds within 05 working days. Subsequently, the Licensing Agency issues the final decision within 05 working days of receiving the Ministry’s opinion.
Per Article 25 of Decree 07/2016/ND-CP, the Licensing Agency publishes the following information on its website within 15 days of renewal:
Name and address of the Representative Office.
Name and address of the foreign merchant.
Head of the Representative Office.
License number, issuance date, and expiry date.
Scope of operation.
Date of license renewal.
Professional Renewal Services
Long Phan Consulting Company provides comprehensive support for foreign tour operators. Our experts ensure legal compliance and efficiency.
Service Scope:
Legal assessment of the dossier to renew representative office license.
Assistance in document preparation and translation.
Representation at competent state agencies.
Tracking processing status and handling explanations.
Managing supplementary requests and receiving results.
Benefits of using consulting services at Long Phan
Common Legal Inquiries
Frequency of allowed renewals
Foreign tour operators may renew the license multiple times, provided they meet all conditions and the parent company’s Business Registration remains valid. Legal Basis: Article 21, Decree 07/2016/ND-CP.
License duration if parent company registration expires in 02 years
The renewal duration adjusts to match the remaining validity of the parent company’s Business Registration Certificate. In this case, the license is valid for 02 years, not the standard 05 years. Legal Basis: Article 9, Clause 1, Decree 07/2016/ND-CP.
Consular legalization for financial statements
Consular legalization is not mandatory for financial statements. However, the document requires translation into Vietnamese and certification (notarization) under Vietnamese law. Only the Business Registration Certificate requires consular legalization. Legal Basis: Article 22, Clause 2, Decree 07/2016/ND-CP.
Impact of reporting non-compliance on renewal
The Licensing Agency reviews the operational history. Failure to submit periodic reports constitutes a violation, which may lead to renewal refusal or administrative penalties prior to renewal consideration. Legal Basis: Article 21 and Article 32, Decree 07/2016/ND-CP.
Alternative documents for unavailable financial statements
If the parent company has not completed the financial report for the latest year, it may submit a written confirmation of tax/financial fulfillment issued by the competent authority in the host country. Legal Basis: Article 22, Clause 1, Point c, Decree 07/2016/ND-CP.
Conclusion
The procedure to renew representative office license ensures the continuity of tourism promotion activities. Clients must adhere to submission deadlines to avoid legal interruptions. For technical support and professional representation, contact Long Phan Consulting Company via Hotline 1900636389.
Facebook
Linkedin
Twitter
Pinterest
Dương Thị Kim Ngân
Jurist Ngan Duong Thi Kim - Partner of Long Phan, Ms. Ngan possesses profound knowledge in business consulting, labor, and contracts. With dedication and creativity, Ms. Ngân has achieved significant success in advising and supporting businesses in critical areas such as legal matters, finance, management, and contracts. She is committed to providing optimal solutions and helping clients succeed in the business environment.
Renew Representative Office License for Foreign Tour Operators
The procedure to renew representative office license in Vietnam assists foreign tour operators in maintaining a stable commercial presence and continuously exploiting the Vietnamese tourism market. Long Phan Consulting Company outlines the current regulations below to ensure quick and lawful execution for clients.
License Duration Regulations
According to Article 9 of Decree 07/2016/ND-CP, the validity of a Representative Office license extends to 05 years. However, this duration must not exceed the remaining validity of the Business Registration Certificate or equivalent document of the foreign tour operator.
The term of a re-issued license matches the duration of the previously granted license.
Competent Authority for Renewal
Pursuant to Article 23, Clause 2 of Decree 07/2016/ND-CP, the agency that granted the initial license holds the authority to process the renewal dossier.
Under Article 44 of the 2017 Law on Tourism, the provincial specialized agency for tourism receives the dossier. This is typically the Department of Tourism or the Department of Culture, Sports and Tourism in the province or city where the office is headquartered.
Dossier Components
Article 22 of Decree 07/2016/ND-CP mandates that the enterprise prepare a dossier containing the following documents:
Application for License Renewal: Use Form MD-4 (Circular No. 11/2016/TT-BCT), signed by the authorized representative of the foreign tour operator.
Foreign Business Registration Certificate: A copy of the business registration or equivalent document of the foreign entity. This document requires consular legalization and translation into Vietnamese.
Financial Documentation: A copy of the audited financial statement, or written confirmation of tax/financial fulfillment for the latest fiscal year. These documents must prove the existence and operation of the foreign entity. Translation into Vietnamese and certification under Vietnamese law are required.
Existing License: A copy of the previously granted Representative Office License.
Identity Documents: A copy of the applicant’s Citizen Identity Card.
Authorization: Power of Attorney (if applicable) accompanied by a certified copy of the authorized person’s ID.
>>> See more at: Renewing Foreign Publisher Rep Office License in Vietnam
Procedural Sequence for Renewal
Based on Article 23 of Decree 07/2016/ND-CP, foreign tour operators must submit the dossier to the Department of Tourism or Department of Culture, Sports and Tourism at least 30 days before the license expires.
Step 1: Dossier Submission Enterprises may use one of two methods:
Submit online via the National Public Service Portal (Procedure Code: 1.003002).
Submit a physical dossier directly to the licensing agency and receive a receipt if the locality does not support online procedures.
Step 2: Examination Within 03 working days of receipt, the Licensing Agency checks the validity. If the dossier is incomplete, the agency issues a request for supplementation. This request occurs only once during the process.
Step 3: Approval Within 05 working days of receiving a complete and valid dossier, the Licensing Agency decides to renew representative office license. Refusals require a written explanation.
Consultation Mechanism If specialized laws do not specify renewal procedures, the Licensing Agency consults the specialized management Ministry within 03 working days. The Ministry responds within 05 working days. Subsequently, the Licensing Agency issues the final decision within 05 working days of receiving the Ministry’s opinion.
>>> See more at: Representative Office License Renewal in Vietnam
Information Disclosure
Per Article 25 of Decree 07/2016/ND-CP, the Licensing Agency publishes the following information on its website within 15 days of renewal:
Name and address of the Representative Office.
Name and address of the foreign merchant.
Head of the Representative Office.
License number, issuance date, and expiry date.
Scope of operation.
Date of license renewal.
Professional Renewal Services
Long Phan Consulting Company provides comprehensive support for foreign tour operators. Our experts ensure legal compliance and efficiency.
Service Scope:
Legal assessment of the dossier to renew representative office license.
Assistance in document preparation and translation.
Representation at competent state agencies.
Tracking processing status and handling explanations.
Managing supplementary requests and receiving results.
Common Legal Inquiries
Frequency of allowed renewals
Foreign tour operators may renew the license multiple times, provided they meet all conditions and the parent company’s Business Registration remains valid. Legal Basis: Article 21, Decree 07/2016/ND-CP.
License duration if parent company registration expires in 02 years
The renewal duration adjusts to match the remaining validity of the parent company’s Business Registration Certificate. In this case, the license is valid for 02 years, not the standard 05 years. Legal Basis: Article 9, Clause 1, Decree 07/2016/ND-CP.
Consular legalization for financial statements
Consular legalization is not mandatory for financial statements. However, the document requires translation into Vietnamese and certification (notarization) under Vietnamese law. Only the Business Registration Certificate requires consular legalization. Legal Basis: Article 22, Clause 2, Decree 07/2016/ND-CP.
Impact of reporting non-compliance on renewal
The Licensing Agency reviews the operational history. Failure to submit periodic reports constitutes a violation, which may lead to renewal refusal or administrative penalties prior to renewal consideration. Legal Basis: Article 21 and Article 32, Decree 07/2016/ND-CP.
Alternative documents for unavailable financial statements
If the parent company has not completed the financial report for the latest year, it may submit a written confirmation of tax/financial fulfillment issued by the competent authority in the host country. Legal Basis: Article 22, Clause 1, Point c, Decree 07/2016/ND-CP.
Conclusion
The procedure to renew representative office license ensures the continuity of tourism promotion activities. Clients must adhere to submission deadlines to avoid legal interruptions. For technical support and professional representation, contact Long Phan Consulting Company via Hotline 1900636389.
Related Articles
Structuring a Controlling Share Acquisition Deal: Mitigating Hostile Risks
Accurate Environmental License Proposal Report Services for Enterprises
Consulting services for developing standardized fire fighting, rescue, and emergency response plans for facilities
Capital restructuring strategy when accessing real estate credit
Comprehensive Risk Control and Cost Planning Strategy for Company Formation
New Policy Context and the Pressure of Converting a Household Business to an Enterprise
Real Estate Enterprises Reviewing Financial Obligations Under the New Land Price List
Legal strategy for building a roadmap for obtaining business sub-licenses