Registering internal labor regulations in Vietnam

Registering internal labor regulations is a critical step to ensure transparency, discipline, and legal compliance in labor relations. A clear and correct registration process helps an enterprise avoid legal risks. It also builds a professional, stable, and sustainable work environment. This analysis by Long Phan Consulting Company details the procedure for registering internal labor regulations under current law.

Competent Authority for Registration

According to Section 6, Part II of the Appendix issued with Decision 628/QĐ-BNV on June 20, 2025, the competent authority to process the registration of internal labor regulations is the Department of Home Affairs or the Division of Culture and Social Affairs (if authorized by the Department of Home Affairs).

Dossier for Registering Internal Labor Regulations

The application dossier is specified in Section 3, Part II of the Appendix of Decision 628/QĐ-BNV. An applicant must prepare one set of documents, including:

• A written request for the registration of internal labor regulations.
• The internal labor regulations document.
• Written feedback from the grassroots-level employee representative organization, for workplaces that have such an organization.
• Any employer-issued documents related to labor discipline and material responsibility (if any).

Methods for Registration

As stipulated in Section 2, Part II of the Appendix of Decision 628/QĐ-BNV, the application dossier can be submitted through one of the following methods:

• Online submission via the National Public Service Portal.
• Direct submission to the Department of Home Affairs or the Division of Culture and Social Affairs (if authorized).
• Submission via postal service.

Procedure for Registering Internal Labor Regulations

The procedure, outlined in Section 1, Part II of the Appendix of Decision 628/QĐ-BNV, includes these steps:

Step 1: Dossier Submission Within 10 days from the date of issuing the internal labor regulations, the employer prepares and submits the required dossier to the Department of Home Affairs or the authorized Division of Culture and Social Affairs where the business is registered.

Step 2: Dossier Review and Feedback Within 07 working days of receiving the dossier, if the competent authority finds any provisions in the regulations that are contrary to law, it will notify and guide the employer to amend, supplement, and re-register the internal labor regulations.

>>> See more at:

• The process of registering labor regulations for FDI enterprises
• Not registering labor regulations: How much are businesses penalized?

Consulting and Execution Services at Long Phan Consulting

Long Phan Consulting Company provides professional consulting services for the comprehensive procedure of registering internal labor regulations. Our team of experts in labor law ensures your process is accurate, fast, and fully compliant.

Consulting on Developing Internal Labor Regulations

• We review the company’s organizational structure and industry specifics to advise on suitable clauses.
• Our team drafts the internal labor regulations to ensure full compliance with the Labor Code 2019 and related guiding documents.
• We advise on the official process and provide necessary forms for collecting feedback from the employee representative organization.

Preparing and Finalizing the Registration Dossier

• We prepare the written request for registration and all other legal documents according to regulations.
• Our experts check and review the entire content of the regulations and the dossier to ensure legal validity.
• We finalize the complete application dossier, ensuring it is ready for submission to the competent state authority.

Representing the Enterprise in the Procedure

• We act on your behalf to submit the application dossier to the competent authority.
• Our team monitors the processing status and works directly with the authority to provide clarifications or supplements as required.
• We receive the final result from the authority and deliver it to you.

Frequently Asked Questions

Below are common questions regarding the procedure for registering internal labor regulations.

Which entities must register internal labor regulations?

According to Section 5, Part II of the Appendix of Decision 628/QĐ-BNV, any employer using 10 or more employees must register their internal labor regulations.

What are the requirements for the content of the regulations?

As stated in Section 10, Part II of the Appendix of Decision 628/QĐ-BNV, the provisions of the internal labor regulations must not contradict labor law or related legal regulations. The main content must follow the requirements of Article 118.2 of the Labor Code (guided by Article 69 of Decree 145/2020/NĐ-CP dated December 14, 2020).

Is there a mandatory template for the written request for registration?

The law does not prescribe a mandatory template for the written request to register internal labor regulations.

Is there a fee for registering internal labor regulations?

According to Section 8, Part II of the Appendix of Decision 628/QĐ-BNV, there is no government fee for this registration procedure.

Conclusion

Completing the procedure for registering internal labor regulations is a legal obligation and a tool for building a professional, transparent work environment. To ensure the regulations are legally sound and the registration process is efficient, support from legal experts is an optimal solution. For consultation and procedural execution, please contact Long Phan Consulting Company via Hotline 1900636389.