Reporting on Sending Vietnamese Workers Abroad by Overseas Investors

Reporting on Sending Vietnamese Workers Abroad by Overseas Investors is a process that enables state management agencies to monitor the situation of sending workers abroad and ensure the implementation of rights and obligations of related parties. This article clarifies the subjects, content, and procedures according to current regulations.

Requirements and conditions for Vietnamese organizations and individuals to send Vietnamese workers to work abroad.

Current laws set strict standards for Vietnamese investors investing abroad who wish to use Vietnamese manpower. According to Point l, Subsection 2, Section B, Part II of the Appendix issued with Decision 640/QD-BNV (2025), Vietnamese organizations/individuals investing abroad sending Vietnamese workers abroad must meet the following conditions:

1. Investment Certificate: Possess a Certificate of Overseas Investment Registration.
2. Labor Plan: Have a plan to send Vietnamese workers abroad consistent with the laws of Vietnam and the host country.
3. Work Location: Only send Vietnamese workers to work at production/business establishments or construction works established by the investor abroad.

The agency received reports on sending Vietnamese workers to work abroad.

According to Point g, Subsection 2, Section B, Part II of Decision No. 640/QD-BNV (2025) and Decree No. 128/2025/ND-CP:

• Authority: The Provincial-level People’s Committee where the enterprise is headquartered is responsible for receiving the report.
• Rationale: Decentralization enhances local supervision and management of enterprises.

Documents required for reporting on sending Vietnamese workers abroad by Vietnamese organizations and individuals investing overseas.

The dossier components are detailed in Point c, Subsection 1, Section B, Part II of Decision 640/QD-BNV (2025), including:

1. Investment Certificate: 01 copy of the Certificate of Overseas Investment Registration.
2. Labor Sending Plan: A plan including:
   • Management & Usage: Number of workers, gender, specific job/profession, duration, working hours, rest hours, overtime, salary, working/living conditions, healthcare.
   • Risk Management: Handling of labor accidents, occupational diseases, and other benefits.
   • Repatriation: Plan to bring workers home in case of natural disasters, epidemics, war, political instability, economic recession, or force majeure.

Procedures for reporting the sending of Vietnamese workers abroad by Vietnamese organizations and individuals investing overseas.

The procedure follows Point a, Subsection 2, Section B, Part II of Decision 640/QD-BNV (2025):

Step 1: Report Submission The investor must report the plan to send workers abroad to the Provincial People’s Committee at least 20 days before the date of sending workers, attaching the Investment Certificate copy.

Step 2: Review and Response Within 05 working days of receiving the report, the Provincial People’s Committee responds in writing to the investor and notifies the Ministry of Home Affairs.

• Refusal: Must state the reason clearly.

Step 3: Information Update The investor must update worker information on the Database System on Vietnamese Workers Working Abroad under Contract within 05 working days from the date the workers exit the country.

>>> See more: Guide to Domestic Worker Service Registration

Long Phan Consulting provides consulting services on reporting procedures for sending Vietnamese workers abroad.

Long Phan Consulting Company provides comprehensive solutions to ensure compliance and efficiency:

• Review: Checking the Investment Certificate’s validity; advising on labor usage conditions for overseas projects.
• Drafting: Drafting the Labor Sending Plan ensuring full content on salary, insurance, safety, and risk management as required.
• Representation: Submitting the dossier to the Provincial People’s Committee; monitoring progress; handling explanations.
• Post-Approval Support: Guiding data updates on the National Database; advising on ongoing legal obligations during the workers’ term abroad.

Common Inquiries

Below are some frequently asked questions in the field of reporting on Vietnamese employees sent to work overseas by Vietnamese organizations and individuals investing abroad. You are kindly invited to refer to them.

Is there a state fee?

No. Investors do not have to pay fees when reporting the plan to send workers abroad. (Legal Basis: Subsection 2, Section B, Part II, Decision 640/QD-BNV).

Can I submit online?

Yes. Options include direct submission, postal service, or online via the Provincial Public Service Portal (if available). (Legal Basis: Point b, Subsection 2, Section B, Part II, Decision 640/QD-BNV).

Where to submit if the headquarters is in Hanoi but the branch is in HCMC?

You must submit to the Provincial People’s Committee where the headquarters is located (Hanoi). State management authority is tied to the headquarters’ location. (Legal Basis: Point g, Subsection 2, Section B, Part II, Decision 640/QD-BNV).

Can I send workers to a partner’s facility abroad?

No. Investors can only send workers to facilities/works invested and established by themselves abroad. Sending workers to other employers is a violation. (Legal Basis: Point l, Subsection 2, Section B, Part II, Decision 640/QD-BNV).

Who is responsible for repatriation in force majeure?

The investor bears full responsibility. The reporting plan must include a commitment and plan for safe repatriation in such events. (Legal Basis: Point c, Subsection 2, Section B, Part II, Decision 640/QD-BNV).

Conclusion

The Reporting on Sending Vietnamese Workers Abroad by Overseas Investors requires absolute accuracy and strict adherence to timelines. To ensure smooth investment and labor usage, please contact Long Phan Consulting Company via Hotline 1900636389 for optimal solutions.