Procedures for registering locations for business households

Procedures for registering locations for business households are necessary when a business household wants to expand its operations at a location other than the head office. Proper registration helps make business operations transparent, facilitates tax management, transactions with partners, and avoids the risk of administrative sanctions. The article below will guide you through this procedure in detail. Please refer to it!

What is the location of the business?

According to Clause 1, Article 86 of Decree 01/2021/ND-CP, the business household’s business location is determined to be the place where the business household carries out production, trading and service provision activities.

Business locations need to meet requirements on fire safety, environmental sanitation and other legal regulations. Each business location must have a specific, clear address with complete information: house number, street, ward/commune, district, province/city.

Registering a business location is not only a legal obligation but also brings many benefits to business households, creating favorable conditions for declaring and paying taxes, and increasing reputation with customers and business partners when producing and doing business at locations other than the head office.

How many locations can a business household register?

Pursuant to Clause 2, Article 86 of Decree 01/2021/ND-CP, a business household can operate business in many locations but must choose one location to register the business household’s headquarters and must notify the Tax Administration Agency and market management agency where business activities are conducted for the remaining business locations.

Thus, the law does not limit the number of locations for business household registration, so a business household can register many locations but can only choose one location to register its headquarters.

In addition, Article 5d of Circular 02/2023//TT-BKHDT stipulates that in case a business household has business activities at a business location other than the headquarters, the business household must notify the business location to the district business registration agency where the business household’s headquarters is located.

The district business registration agency receives notification of the business location of the business household and returns the notification of tax code and the tax authority directly managing the business location to the business household.

Procedures for registering locations for business households

The procedure for registering locations for business households begins with preparing complete documents until submitting them according to prescribed procedures.

Documents need to be prepared

The dossier for first-time business household registration along with business location registration of the business household includes the following documents:

• Application for business household registration (according to the form in Appendix III-1 of Circular No. 02/2023/TT-BKHDT);
• Copy of household member meeting minutes on business location registration on the household business license (only applicable in cases where family members contribute capital to establish);
• Copy of legal documents of the business owner;
• Business household registration certificate (original or certified copy);
• Authorization document and copy of legal documents of the person authorized to carry out registration procedures (if any).

In case a business household has been established and needs to open an additional business location, the business household must prepare documents to register the arising business location as follows:

• Notice of change in business household registration content (Appendix III-2 Circular No. 02/2023/TT-BKHDT dated April 18, 2023) – declare points 2 in section Notice of change in tax registration information.
• Copy of household member meeting minutes on business location registration on the household business license (if family members contribute capital to establish the business).
• Authorization document and copy of legal documents of the person authorized to carry out registration procedures (if any).

In addition, depending on the nature of the business, the new business location may require additional documents such as: certificate of eligibility for fire safety, certificate of eligibility for food safety, conditional business license,….

>>> DOWNLOAD NOW: LATEST SAMPLE OF APPLICATION FOR BUSINESS REGISTRATION

>>> DOWNLOAD NOW: FORM NOTICE OF CHANGING THE CONTENTS OF LATEST BUSINESS HOUSEHOLD REGISTRATION

Implementation process

The process of registering a business location for a business household is carried out according to the following steps:

Step 1: Submit application to notify business location

Documents are submitted to one of the following two competent authorities:

• District registration agency where the business household is headquartered;
• District registration authority where the business is located.

Documents can be submitted directly or sent by post or online through the National Business Registration Portal (if the locality has implemented this service).

Step 2: Receive tax code and information about the tax agency managing the business location

Within 3 working days from receiving the application, the business registration information system will transfer data related to the business location to the tax registration system.

The tax registration system will automatically check the validity of the information received and respond with the following results:

If the information is valid:

• The system will automatically issue a tax code to the business location, determine the direct tax authority, and send feedback to the business household registration system.
• At the same time, an official notice of the tax code and the tax agency in charge will be sent in paper copy to the business household.

If the information is invalid:

• The system will respond to the reason for refusal and request the business household to adjust and supplement missing or inaccurate information.
• Then, the business household needs to make the amendments according to the instructions and resubmit the application.

Step 3: After completing the registration procedure with the tax authority, the business household is responsible for notifying the market management agency where the business is conducted about the new business location.

Step 4: Depending on the business line, business households may need to carry out additional procedures such as:

• Make a seal for the business location (if necessary);
• Implement fire prevention and fighting procedures;
• Apply for a conditional business license (if any);
• Food hygiene and safety procedures (for food-related occupations).

Consulting services on procedures for registering locations for business households at Long Phan Consulting Company

Long Phan Consulting Company provides professional consulting services on procedures for registering locations for business households. Long Phan Consulting Company’s services include the following:

• Consulting on legal regulations related to business location registration;
• Support in drafting and completing registration documents;
• Representing customers to submit documents and monitor the resolution process;
• Support explanations and additional documents at the request of state agencies (if any);
• Consulting on issues arising during business registration and operations.

With experienced consultants, we will support customers in completing procedures quickly and effectively.

Frequently asked questions

Below are some frequently asked questions related to business location registration procedures for business households, please refer to:

How much does it cost to register a business location?

Currently, registering a business location for business households usually does not incur direct fees when submitting documents at the district business registration agency. However, there may be costs associated with preparing documents and supporting documents (if required).

How long does it take to complete business location registration procedures?

After submitting a valid application, the business household registration information system will send business location registration information to the tax authority within 3 working days. After that, the tax authority will process and respond. The total time to complete procedures may fluctuate depending on the tax authority’s internal processes and the completeness and accuracy of the documents.

After registering a business location, what other legal responsibilities does the business household have?

After registration, the business household is responsible for notifying the market management agency about the business location, fulfilling tax obligations for the business location (if any), ensuring business conditions according to the law at the registered location, and updating registration information when there are changes.

Are there any specific requirements for business locations beyond fire safety and environmental sanitation?

In addition to fire safety and environmental sanitation requirements, the business location may have to meet other regulations depending on the business and local planning, such as minimum area requirements, signs, or security conditions.

What happens if the business does not register its business location or provides false information?

Business households that do not register their business location or provide false registration information may be subject to administrative sanctions according to the law on business registration and tax administration. The fine will depend on the level of violation.

What is the difference between business headquarters and other business locations?

The business household’s headquarters is the main transaction location of the business household and is used to determine business registration authority. Other business locations are where business households conduct other business activities outside the headquarters and must be notified to tax authorities and market management authorities.

Conclude

Procedure for registering locations for business households is a mandatory process that customers need to comply with regulations to ensure legal business operations and avoid administrative penalties. With many years of experience in the business field, Long Phan Consulting Company is ready to assist customers in quickly and accurately carrying out business location registration procedures. Contact the hotline immediately 1900636389 for advice on procedures for registering locations for business households.