Instructions on procedures for changing the name of a private enterprise

The procedure for changing the name of a private enterprise is a legal process that a business owner must carry out when wanting to change the company name. Enterprises need to comply with regulations on naming, updating information with competent authorities and adjusting relevant documents. This article by Long Phan will provide detailed instructions on the name change process so that you can do it effectively.

 How to change the name of a private enterprise

Common cases where it is necessary to change the name of a private enterprise

In some specific cases, it is necessary for a private enterprise to change its business name. Some common cases include:

• Changing business strategy: When a business expands or narrows its field of operations. At this point, the name change can more accurately reflect the new business scope.
• Business restructuring: The process of merging, splitting or consolidating a business often leads to a request to change its name. This helps to clearly distinguish between newly formed business units.
• Change of owner: When a private business is transferred to another person, the business name may need to change according to the new owner’s requirements. The Law on Enterprises stipulates that the name of a private enterprise must be associated with the name of the owner.
• Brand strategy: Businesses can change their name to build a new image, create an impression or match market trends.
• Legal requirements: In some cases, competent state agencies require businesses to change their names due to violations of regulations. Clause 2, Article 19 of Decree 01/2021/ND-CP stipulates that enterprises must change their name when that name infringes on industrial property rights.

Does changing the name of a private enterprise require registration?

Changing the name of a private enterprise must be registered with a competent state agency. This regulation is clearly stated in Clause 1, Article 30 of the Law on Enterprises 2020. Registering a change of business name helps ensure legality and transparency in business activities.

Enterprises need to submit the application for registration of change within 10 working days from the date of decision to change the name. The business registration agency is responsible for receiving and processing registration documents to change the name of private enterprises.

Based on the content in Clause 2, Article 30 of the Law on Enterprises 2020.

Register to change the name of a private enterprise

Detailed procedures for changing the name of a private enterprise

Look up the business name

Looking up a business name is the first important step in the process of changing a private business name. The purpose of the lookup is to ensure that the new business name does not overlap or cause confusion with the registered business name. Businesses can look up online on the National Business Registration Portal or directly at the business registration office.

When naming a new business, it is necessary to comply with the principles in Article 37 of the Law on Enterprises 2020:

• Setting a name identical or confusing to the name of a registered enterprise is specified in Article 41 of this Law.
• Using names of state agencies, people’s armed forces units, names of political organizations, socio-political organizations, socio-political-professional organizations, social organizations, social organizations professional association to make all or part of the enterprise’s proper name, unless approved by that agency, unit or organization.
• Using words and symbols that violate historical, cultural, ethical traditions and fine customs of the nation.

Prepare change registration documents

Applications for registration of changing the name of a private enterprise need to be fully prepared with all required documents as prescribed. Necessary documents include:

• Notice of change in business registration content (form Appendix II-1 issued with Circular 01/2021/TT-BKHDT);

>>>Download: Sample notice of change in business registration content

• Authorization document for the person to submit the application and receive the results if not required (if any);
• A valid copy of one of the personal identification documents of the person authorized to perform the procedure (if any);

Submit

Private enterprises can choose one of the following two methods of submitting name change registration documents:

• Submit your application online at the National Business Registration Portal (https://dangkylanhdoanh.gov.vn). This form of application helps save time and costs.
• Submit the application directly to the Business Registration Office under the Department of Planning and Investment of the province or city where the enterprise is headquartered. When submitting applications directly, businesses need to bring the original documents in the application for comparison.

Get resolution results

Within 03 working days from the date the application is approved, the Business Registration Office issues a Certificate of Business Registration recording the changed business name.

In case the dossier is not valid, the Business Registration Office will notify the enterprise in writing of the content that needs to be amended or supplemented. In case of refusal to issue a new Business Registration Certificate, the enterprise must be notified in writing and clearly state the reason.

Note after performing the procedure to change the name of a private enterprise

Update seals and legal documents

After completing the name change procedure, private enterprises need to update their seal and legal documents. Businesses can decide for themselves the form, size and content of the new seal. But you must ensure that the seal correctly represents the changed business name. In addition, businesses need to update legal documents such as:

• Tax registration documents,
• Receipts,
• Types of licenses and practice certificates (if any),
• Labor contract, social insurance,
• The other relevant papers.

Updating information on documents helps ensure the validity of business transactions after changing the name.

Notify partners and customers

Notifying partners and customers about business name changes is an important step in maintaining business relationships. Enterprises should send an official notice, clearly stating the reason for the change, the new business name and a commitment to continue implementing the signed agreement.

Possible notification methods:

• Send email,
• Send dispatches,
• Post an announcement on the business’s official website,
• Announce directly during meetings and meetings with partners.

Adjust information on media channels

After carrying out the procedure to change the name of a private enterprise, the enterprise needs to adjust information on media channels. This helps maintain brand recognition and avoid confusing customers. Communication channels that need to be updated include:

• Official website: Update the new business name on all pages of the website. Make sure contact information, company descriptions, and other content accurately reflect the new name.
• Social networks: Change names and information on social networking sites such as Facebook, LinkedIn, Twitter. Post an announcement about the name change to keep your followers informed.
• Marketing materials: Update all advertising materials, brochures, catalogs with the new business name. Adjust the logo if the business name is part of the logo.
• Signs: Change signs at the headquarters and branches and representative offices (if any) to display the new business name.

Businesses need to make detailed plans for updating information on media channels. This process needs to be carried out synchronously and in the shortest time possible after completing the name change registration procedure.

Procedures after changing the name of a private enterprise

Service to carry out procedures to changing the name of a private enterprise

Procedures for changing the name of a private enterprise require caution and compliance with legal regulations. Mastering the process, preparing complete documents and taking steps after changing the name helps businesses avoid legal risks.  and maintain stable business operations. To ensure progress and proper implementation of the process, you should consult with professional service providers like Long Phan.

When performing name change service private enterprise, Long Phan supports customers with the following specific activities:

• Provide information about legal regulations related to procedures for changing business names.
• Propose and select a new name for the business according to the provisions of law
• Prepare documents and necessary documents to submit to the business registration agency
• Submit documents and forms to the business registration agency
• Monitor the process of processing documents and update information about the process for businesses
• Receive and hand over new business registration certificate to customers
• Consulting and support in implementing relevant procedures after changes

The procedure to changing the name of a private enterprise is a complex legal process, requiring accuracy and compliance with regulations. To ensure the name change process goes smoothly, you can refer to professional support services from Long Phan. Contact Hotline 0906735386 immediately for detailed advice on procedures for changing the name of a private enterprise.