Procedure for Re-issuance of Entry and Exit Permits for Stateless Persons Residing in Vietnam at the Provincial Level

The procedure for re-issuing entry and exit permits for stateless persons residing in Vietnam at the provincial level is implemented to ensure the freedom of movement and legal entry/exit rights of this specific group. The immigration authority is responsible for receiving and processing dossiers based on strict administrative regulations. Long Phan Consultants provides a detailed analysis of this process in the article below.

What is the nature of an entry/exit permit for stateless persons?

According to Article 6 of Circular 31/2015/TT-BCA, amended and supplemented by Circular According to Article 6 of Circular 31/2015/TT-BCA (amended by Circular 06/2025/TT-BCA), the nature of this document is defined as follows:

• Legal Definition: It is a document valid for international travel (Form NC13) issued by the Immigration Department to stateless persons residing in Vietnam who wish to exit the country, pursuant to Point i, Clause 1, Article 44 of the Law.
• Validity Period: The entry and exit permit has a validity period of 03 years.
• Re-issuance Policy: In cases where the permit is lost or damaged, the holder is entitled to be considered for the re-issuance of the permit.

In what cases are entry and exit permits reissued for foreigners?

According to Clause 2, Article 6 of Circular 31/2015/TT-BCA (amended by Circular 06/2025/TT-BCA), the specific circumstances under which a permit may be re-issued include:

• Loss of Document: The original entry and exit permit has been lost.
• Damage to Document: The original entry and exit permit is damaged or deteriorated to the point of being unusable.
• Legal Basis: These cases are strictly regulated to ensure proper management of travel documents for non-nationals within Vietnam.

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What documents are required for an application to renew an entry/exit permit for stateless persons residing in Vietnam at the provincial level?

According to Article 7 of Circular 31/2015/TT-BCA (amended by Circular 06/2025/TT-BCA), the dossier submitted at the provincial level must include:

• Application Form: A declaration form for the issuance or re-issuance of the entry and exit permit (Form NC14 issued with the Circular).
• Proof of Residence: An explanation application regarding the duration of temporary residence in Vietnam (required for persons whose permanent residence status has not yet been resolved).
• Supporting Evidence: The actual damaged permit (for damaged cases) or a Report of Loss application (for lost cases—certification by the local police where the loss occurred is not required).

What is the procedure and processing time for renewing entry and exit permits for foreigners in Vietnam at the provincial level?

Based on relevant regulations and Decision 8258/QD-BCA-QLXNC 2025, the workflow is as follows:

• Submission Channels: The applicant prepares one (01) set of documents and submits it via one of three methods: Directly at the Provincial Immigration Office, Online via the Public Service Portal (National or Ministry of Public Security), or via Public Postal Service.
• Processing Timeline: Within 03 working days of receiving a valid dossier, the Provincial Immigration Office reviews and transfers it to the Immigration Department. The Immigration Department then considers and grants the re-issuance within 02 working days.
• Result & Fees: The fee is 200,000 VND/issuance. Results can be received directly, by post, or online. If the dossier is invalid, specific guidance or a written refusal with reasons will be provided.

The competent authority at the provincial level is responsible for reissuing entry and exit permits for stateless persons residing in Vietnam.

According to Clause 2, Article 7 of Circular 31/2015/TT-BCA (amended by Circular 06/2025/TT-BCA) and Decision 8258/QD-BCA-QLXNC:

• Receiving Authority: The Immigration Office of the Provincial Police (where the stateless person resides) is the primary authority responsible for receiving the application.
• Processing Role: They are tasked with verifying the dossier’s legality and completeness before forwarding it to the central authority.
• Final Approval: While the provincial level receives the dossier, the final issuance is coordinated with the Immigration Department (Ministry of Public Security).

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Long Phan Consulting provides consulting services on procedures for renewing entry and exit permits for stateless persons residing in Vietnam at the provincial level.

Long Phan Consultants offers comprehensive advisory solutions to assist clients in navigating these complex administrative procedures:

• Legal Advisory: We provide up-to-date advice on procedures for stateless persons based on the latest regulations (Circular 06/2025/TT-BCA) and guidance on lawful residence and travel.
• Dossier Perfection: We support reviewing and preparing complete and accurate dossiers, including the translation and notarization of foreign language documents.
• Representation: We monitor the processing progress and represent the client in performing administrative procedures at competent authorities, ensuring the best possible outcome.

Frequently Asked Questions about the Procedure for Reissuing Entry and Exit Permits for Stateless Persons Residing in Vietnam at the Provincial Level

Below, Long Phan Consulting provides some frequently asked questions regarding the procedure for renewing entry and exit permits for stateless persons residing in Vietnam at the provincial level. We invite interested clients to refer to this information:

Can a lost entry/exit permit for stateless persons residing in Vietnam be reissued?

Stateless persons residing in Vietnam who wish to exit the country are considered for international travel documents. If the permit is lost, it will be considered for re-issuance to allow continued use. (Legal basis: Clause 2, Article 6, Circular 31/2015/TT-BCA amended by Circular 06/2025/TT-BCA).

What are the obligations of stateless persons residing in Vietnam?

They must:

• Comply with Vietnamese law and respect Vietnamese cultural traditions and customs.
• Carry passports/international travel documents and residence papers when traveling and present them upon request.
• Return permanent residence cards when emigrating to another country and declare temporary residence at accommodation facilities.

What is the processing time for renewing entry and exit permits for stateless persons residing in Vietnam at the provincial level?

Within 03 working days from the date of receipt of a complete dossier, the Provincial Immigration Office reviews and transfers the dossier to the Immigration Department. The Immigration Department then considers the issuance within 02 working days.

What is the validity period of an entry/exit permit for stateless persons?

Entry and exit permits for stateless persons residing in Vietnam are valid for 3 years from the date of issuance.

Legal basis: Clause 2, Article 6 of Circular 31/2015/TT-BCA, as amended and supplemented by Circular 06/2025/TT-BCA.

In which cases will a travel permit be reissued?

Stateless persons residing in Vietnam may be considered for renewal of their entry and exit permits in two cases:

• The entry/exit permit has been lost;
• The immigration permit is damaged.

Legal basis: Clause 2, Article 6 of Circular 31/2015/TT-BCA, as amended and supplemented by Circular 06/2025/TT-BCA.

How does the receiving agency handle incomplete or invalid applications?

If the application is incomplete or invalid, the receiving officer will guide the applicant to complete it or notify them through the National Public Service Portal/Ministry of Public Security Public Service Portal. If the application does not meet the requirements, the competent authority will refuse to accept it and clearly state the reason in writing or through the public service portal.

Legal basis: Section 4.1, subsection 4, Section B, Part II of Decision 8258/QD-BCA-QLXNC of 2025.

How can applicants for a renewed entry/exit permit receive the results?

The applicant may receive the following result:

• Directly at the Immigration Department of the Provincial Public Security Bureau;
• Through postal services;
• Through the Public Service Portal system.

Legal basis: Section 4.2, subsection 4, Section B, Part II of Decision 8258/QD-BCA-QLXNC of 2025.

Conclusion

Performing the procedure for re-issuing entry and exit permits for stateless persons requires meticulousness and strict adherence to Ministry of Public Security circulars. This process ensures legal rights and residential stability. For in-depth and rapid legal assistance, please contact us today. Call Hotline:  1900636389 for direct support from Long Phan Consultants.