What does the current labor regulations registration dossier include?

Labor regulations registration are an important step in ensuring an effective and safe working environment. Registration documents usually include labor regulations, list of employees, and other related documents. Full implementation of this document not only helps protect the rights of workers but also creates transparency and accountability in business management, thereby improving employee productivity and satisfaction.

General regulations on labor regulations

Labor regulations are documents issued by the employer, stipulating the rules of conduct that employees are required to comply with when participating in labor relations, and labor disciplinary actions, handling methods and material responsibilities.

The content of the labor regulations will include:

• Working time, rest time;
• Order in the workplace;
• Safety and hygiene in the workplace;
• Preventing and combating sexual harassment in the workplace; order and procedures for handling sexual harassment in the workplace;
• Protect assets and business secrets, technological secrets, and intellectual property of the employer;
• In case the employee is temporarily transferred to a job different from the labor contract;
• Violations of labor discipline by employees and forms of labor discipline; Specify violations of labor discipline; Forms of labor discipline corresponding to the violation;
• Material responsibility;
• Person with authority to handle labor discipline.

CSPL: Article 120 of the Labor Code , Article 69 of Decree 145/2020/ND-CP.

Cases where labor regulations must be registered

Not in all cases, businesses must register labor regulations. Pursuant to the provisions of Clause 1, Article 119 of the Labor Code 2019, enterprises employing 10 or more employees are required to register labor regulations at the specialized labor agency under the Provincial People’s Committee where the enterprise is registered. As for businesses with less than 10 employees, registering labor regulations is voluntary.

Procedures for registering labor regulations

Registration documents

According to Article 120 of the Labor Code 2019, employers need to prepare the following documents when submitting the application to labor regulations registration, including:

• Written request for registration of labor regulations;
• Labor regulations;
• Written comments from the grassroots employee representative organization for places where there is a grassroots employee representative organization;
• The employer’s documents contain regulations related to labor discipline and material responsibility (if any).

Execution order

The procedure for labor regulations registration will be specified in Article 119 of the Labor Code 2019, including the following steps:

Step 1: Submit application

Within 10 days from the date of issuance of labor regulations, the employer must submit an application to register labor regulations.

Step 2: Document processing

• Within 07 working days from the date of receiving the dossier, if the content of the regulations is contrary to the law, the specialized labor agency under the Provincial People’s Committee will notify and guide the user revised and supplemented labor for re-registration.
• For employers with branches or units in many areas, the registered internal regulations need to be sent to the specialized labor agency where the branch or unit is located.

In addition, based on specific conditions, the specialized labor agency under the provincial People’s Committee may authorize the specialized labor agency under the district People’s Committee to register labor regulations.

Penalties for failure to register labor regulations

Penalties for failure to register labor regulations are specified in Point b, Clause 2, Article 19 of Decree 12/2022/ND-CP, employers who do not register labor regulations will be fined from 5,000,000 VND to 10,000,000 VND.

In addition, according to Clause 1, Article 6 of Decree 12/2022/ND-CP, the penalty level specified above is the penalty level for individuals. The fine for organizations is 2 times the fine for individuals.

Consulting services and support for drafting labor regulations registration documents

At Long Phan, we provide consulting services and support in drafting labor regulations registration documents in an effective and professional manner. Our services include:

• Consulting on legal regulations related to labor regulations and registration procedures.
• Consulting on drafting all labor regulations registration documents.
• Check and evaluate the content of the regulations to ensure there are no provisions contrary to the law.
• Representing customers to submit documents and work with competent authorities.
• Advise on how to amend labor regulations when required.
• Support in resolving disputes related to labor regulations.

Labor regulations registration is an important step to help ensure the rights and obligations of both employers and employees. With a team of experienced experts, Long Phan will provide professional and dedicated labor regulations registration consulting services. Don’t let legal issues hinder the development of your business. Please contact us today via hotline: 0906735386 for detailed and quick advice!