Which events require a permit before being held?

Article overview

Which events require a permit before being held? This is a common question among event organizers in Vietnam. According to the law, many types of events such as art performances, trade fairs, exhibitions, and mass gathering activities must obtain a license from a competent state agency. The following article will analyze in detail the types of events that require permits and the implementation process.

Which events require a permit before being held?
Which events require a permit before being held?

Understand what an event is? Popular types of events today

An event is an organized activity with a defined purpose, scale and time. Events often take place in public locations or private spaces. Each event must comply with legal regulations on security, order and social safety.

Popular event types today include:

  • Public events: Cultural festivals, street carnivals;
  • Business events: Conferences, seminars, openings;
  • Entertainment events: Art performances, concerts;
  • Commercial events: Fairs, exhibitions;
  • Sports events: Tournaments, marathons;
  • Social events: Charity activities, fundraising.

Each type of event has its own conditions and regulations regarding licensing. Understanding the regulations will help the organization process go smoothly.

Types of events require a permit before being held
Types of events require a permit before being held

What types of events require a permit before being held?

The following events require a permit before being held:

  • Professional performing arts events;
  • Trade fairs and exhibitions;
  • Large-scale cultural and sports festivals;
  • Beauty and model contests;
  • Outdoor advertising program;
  • The event gathered over 500 people;
  • Cultural and sports activities with foreign elements;
  • International conferences and seminars;
  • Charity events call for sponsorship.

These events require permission because:

  • Affects public order and security;
  • Impact on social culture;
  • Related to consumer rights;
  • There are foreign elements involved;
  • Mobilize resources from the community.

Procedures for applying for a license to organize an event today

Documents need to be prepared

To apply for an event license, the organizer needs to prepare:

  • License application (according to form);
  • Business registration license (notarized copy);
  • Detailed organizational plan;
  • Plan to ensure security and order;
  • Location rental contract (if any);
  • Capacity profile of the organizational unit;
  • Other documents upon specific request.

In case the event has specific elements that need to be supplemented:

  • Performing arts license;
  • Advertising license;
  • Fire safety license;
  • Medical and rescue plans.
Documents need to be prepared to apply for a license to organize an event
Documents need to be prepared to apply for a license to organize an event

Implementation procedures

Depending on the type of event, the order and procedures for applying for an organization permit may have certain differences. However, usually the procedure for applying for an event license includes the following steps:

Step 1: Prepare all required documents.

Step 2: Submit application and relevant fees.

There are three application methods:

  • Direct;
  • By post;
  • Submit online via public service portal.

Step 3: Wait for the competent authority to approve the application. During this time, the competent authority may request additional documents.

Step 4: Get results.

The person submits the application to the competent authority to receive the results. If the application is invalid or does not meet licensing requirements, the competent authority will notify you in writing and clearly state the reason for refusal.

Consulting on types of events that require permits and accompanying procedures

Long Phan provides comprehensive consulting services from preparing documents to completing procedures for applying for an event license. A team of experts knowledgeable about event organization will accompany you throughout the implementation process, ensuring compliance with the latest regulations. Our services include:

  • Consulting on the type of license suitable for the event;
  • Review conditions and instructions to meet requirements;
  • Drafting license application documents according to the prescribed form;
  • Prepare detailed event organization plans;
  • Develop plans to ensure security and safety;
  • Consulting on location and time of organization;
  • Instructions on reporting procedures to management agencies;
  • Representing customers to submit applications and monitor progress;
  • Support for supplementing and adjusting documents as required;
  • Consulting on compliance with regulations during the organizational process;
  • Support to resolve arising problems;
  • Consulting reports results after the end of the event.

Applying for an event license requires a deep understanding of the implementation process. Long Phan, with a team of experienced consultants, will accompany you throughout the process from preparing documents to completing procedures. Contact the hotline immediately 0906735386 for advice and support in applying for a license to organize events quickly and effectively.