Procedures for establishing a logistics company: Documents and implementation time

Establishing a logistics company is an important step for those wanting to enter the transportation, warehousing, and supply chain industries. However, for this process to go smoothly, business owners need to clearly understand the necessary legal procedures, required documents and implementation time. The article below will provide you with detailed information about the steps to take when establishing a logistics company, helping you fully prepare and save time and effort during the startup process.

Logistics services and scope of operations

Logistics includes a system of transportation, warehousing and distribution of goods. Shipment coordination and supply chain management form the core value of this service industry. Each logistics company needs to clearly define the scope of operations to meet legal requirements.

According to Article 3 of Decree 163/2017/ND-CP, some typical logistics services include:

• Container loading and unloading services;
• Container warehousing and general warehousing services;
• Delivery and transportation services;
• Freight agency services;
• Customs clearance and customs clearance services;
• Inspection and technical analysis services;
• Multimodal transport services;
• Inventory management and distribution services…

Conditions for doing business in Logistics services

Article 4 of Decree 163/2017/ND-CP stipulates the necessary conditions for logistics business:

1. General conditions: Traders providing logistics services must meet the legal regulations for each specific type of service listed in Article 3 of the Decree.

2. Doing business via electronic means: Traders using the Internet, mobile telecommunications or open networks to perform logistics services, in addition to complying with legal regulations for each service, must also meet e-commerce regulations.

3. Conditions for foreign investors: Foreign investors from WTO member countries can participate in logistics services business in Vietnam but must meet the following requirements:

• Sea transportation: Foreign investors can contribute capital and buy shares in shipping companies but the capital contribution ratio must not exceed 49%. The total number of foreign crew members must not exceed 1/3 of the ship’s personnel. The captain or deputy captain must be a Vietnamese citizen.
• Container handling (sea transport): The capital contribution ratio of foreign investors must not exceed 50%. It is possible to establish a commercial presence in Vietnam in the form of a business cooperation contract.
• Container handling (multimodal transport): The capital contribution ratio of foreign investors must not exceed 50%.
• Customs clearance services (sea transport support): Foreign investors can contribute capital, buy shares in an enterprise, have capital contributions from domestic investors, or establish a commercial presence in the form of a business cooperation contract.
• Services for checking bills of lading, transport brokerage, and goods inspection: Foreign investors can contribute capital and buy shares in enterprises with capital contributions from domestic investors.
• Inland waterway and rail transport: Foreign investors can contribute capital but the ratio must not exceed 49%.
• Road transport: Foreign investors can contribute a maximum of 51%. 100% of drivers must be Vietnamese citizens.
• Air transport: According to the provisions of aviation law.
• Technical analysis and inspection services: Providing services under the authority of the Government must have domestic capital. Vehicle inspection services are not provided.

4. International treaties: If there is another international treaty regulating logistics service business conditions, foreign investors can choose to apply that treaty.

Procedures for establishing a Logistics company

Registration documents

To register to establish a Logistics company, you need to fully prepare the business establishment registration documents, including:

• Application for business registration;
• Logistics company charter;
• List of members/shareholders;
• Copy of ID card/Representative’s passport;
• Decision on capital contribution of the organization (if any);
• Investment registration certificate (for foreign investors).

However, for companies with foreign investment capital, investors need to apply for an Investment Registration Certificate and documents related to the Investment Registration Certificate.

Implementation process

The process of establishing a logistics company includes the following steps:

Step 1: Prepare documents

• Collect necessary documents: Collect all documents required by authorities to prepare business registration documents.
• Verify legal information: Check and ensure the company’s legal information complies with regulations.
• Drafting company charter: Prepare and draft company charter, clearly defining the rights and obligations of members and business activities.

Step 2: Submit registration application

• Submit application directly: Bring the application to the local Business Registration Office for registration.
• Submit online application: Submit application through the online business registration portal.
• Processing time: Processing time is 3 working days.

Step 3: After being licensed

• Disclosure of business information: After receiving the license, businesses need to publish information on the National Information Portal within 30 days.
• Engrave the business seal: Engrave the business seal and register the seal sample.
• Register a bank account: Open a bank account for the company to serve financial transactions.
• Apply for a specific industry license: If the company operates in a business that requires a specific license (such as transportation, import-export,…), it needs to apply for a license according to regulations.

Consulting services for establishing Logistics companies

Long Phan, with a team of experienced consultants in the field of logistics, provides comprehensive consulting services to help customers establish businesses quickly and effectively. We provide in-depth consulting services on:

• Consulting on choosing the type of business;
• Consulting on regulations related to the logistics industry;
• Support in preparing documents and procedures for applying for business licenses;
• Consulting on necessary licenses and certifications, including transport licenses and traffic safety certificates;
• Representing customers to carry out registration procedures at competent agencies;
• Consulting on other relevant procedures and regulations.

Establishing a logistics company requires a deep understanding of regulations and business registration processes. Long Phan provides professional consulting services, supporting customers to complete procedures for establishing a logistics business quickly and effectively. Contact the hotline immediately 0906735386 for detailed advice on the process and documents for establishing a logistics company.