Re-issuance of the License to establish representative offices of foreign traders

License to establish representative offices of foreign traders When reissued, it brings many important benefits to businesses. This ensures that the representative office continues to operate legally, maintain its presence, and support business activities in the Vietnamese market. The article below will provide specific information on dossiers and procedures to apply for a license to establish representative offices of traders abroad.

Cases of re-issuance of Representative Offices Licenses of foreign traders

According to Article 18 of Decree No. 07/2016/ND-CP, the License re-issuance to establish a Representative Offices of foreign traders is carried out in two specific cases.

Case 1: Moving the headquarters location of the Representative Office from a province or centrally run city, or geographical area under the management of a Management Board to a province or city under the Central Government. Another central government or geographical area is under the management of another Management Board.

Case 2: The representative office establishment license is lost, destroyed, damaged or destroyed in any form.

Dossier to request re-issuance of Representative Office License of foreign traders

The process of reissuing a Representative Office License requires foreign traders to prepare and submit complete documents according to regulations. These records vary depending on the specific re-issuance case, to meet legal requirements and provide necessary information to the licensing authority.

In case of moving the headquarters location, the application must contain the following documents:

• Copy of current Representative Office Establishment License
• Application for re-issuance of License according to the form of the Ministry of Industry and Trade, signed by an authorized representative
• Notice of termination of operations at the old location
• Documents on the proposed location of the new headquarters.

If the license is lost, destroyed or damaged, the required documents include: An application for re-issuance of the License to establish a Representative Office according to the form of the Ministry of Industry and Trade signed by an authorized representative of the foreign trader.

Preparing complete and accurate documents is an important step, helping to speed up the approval process and avoid having to add or edit later.

The competent authority re-issues the representative office license of foreign traders

Determining the authority competent to re-issue the Representative Office License is an important step in the administrative procedure process. This agency is responsible for receiving, reviewing documents and making decisions to re-issue licenses to foreign traders.

According to the provisions of Article 5 of Decree 07/2016/ND-CP, the agency competent to re-issue a Representative Office License is usually the Department of Industry and Trade of the province or centrally run city where the office is located. For special economic zones, the Economic Zone Management Board may be assigned this authority.

In case of moving location to another province or city, the agency re-issuing the license will be the Department of Industry and Trade of the new locality. This ensures that management is carried out by the competent authority directly in the representative office’s operating area.

Order and procedures for re-issuance

The process of reissuing Representative Office Licenses of foreign traders follows a strict order, ensuring transparency and efficiency. This procedure includes specific steps, from submitting the application to receiving a new license.

Step 1: The foreign trader submits an application to reissue the license.

Applications can be submitted directly to the licensing agency, sent by mail or submitted online (if there is a support system). The choice of application submission method depends on the conditions and convenience of the trader.

Step 2: After receiving the application, the licensing agency will check its completeness and validity.

Within 03 working days, if the dossier does not meet the requirements, this agency will request additional dossiers if the dossier is incomplete or invalid. This process is only performed once to avoid lengthy processing times.

Step 3: Within 05 working days from the date of receiving complete and valid documents, the Licensing Agency will re-issue the License to establish a Representative Office. In case of non-reissue, there must be a document clearly stating the reason.

Service for reissuance of License to establish representative offices of foreign traders in Long Phan

Long Phan provides professional services to support foreign traders in the process of applying for a Representative Office Establishment License. With extensive experience and understanding of Vietnamese laws, we ensure the license re-issuance process goes smoothly and effectively. Our services include:

• Consulting on conditions and procedures for re-issuance of licenses.
• Assist in preparing complete and accurate documents as required by licensing agencies.
• Support in contacting and working with licensing agencies.
• Monitor application processing progress and resolve issues that arise during the license re-issuance process.
• Consulting on issues arising during and after licensing.

If you need support in reissuing the License to establish a representative office of a foreign trader, please contact Long Phan immediately via hotline 0906735386. Our team of experts is ready to advise and support you throughout the process, ensuring the re-issuance of licenses takes place quickly, effectively and in compliance with current legal regulations.