Instructions for preparing environmental protection report for companies

Instructions for making environmental protection reports help businesses comply with legal regulations, ensuring production activities do not negatively impact the environment. This report is the basis for authorities to monitor the implementation of businesses’ environmental protection commitments, and at the same time help businesses manage environmental risks effectively.

What is an environmental protection report?

Environmental protection reports are important documents that organizations and businesses must prepare to evaluate and monitor the implementation of environmental protection measures during operations. This report helps authorities monitor compliance with environmental laws, while also supporting businesses to effectively control their environmental impact.

Report on environmental protection work includes:

• Report on environmental protection work periodically every year. The reporting period is from January 1 to December 31 of the reporting year;
• Report on unexpected environmental protection work at the request of competent state agencies.

According to the provisions of the Law on Environmental Protection 2020 and guiding documents, enterprises, production, business and service establishments with activities affecting the environment must periodically report on environmental protection work. Report content includes:

• Operational results of projects and environmental protection measures for waste;
• Results of overcoming environmental protection requirements of inspection agencies and competent state agencies (if any);
• Results of periodic, automatic and continuous environmental monitoring and monitoring;
• Solid waste management, hazardous waste management;
• Management of imported scrap (if any);
• Environmental monitoring service activities (if any);
• Other results, activities, and environmental protection measures.

Making reports on time and with complete content not only helps businesses avoid administrative sanctions, but also contributes to building an environmentally friendly business image and enhancing reputation in the community and partners. To ensure compliance with regulations, businesses should carefully research legal requirements or seek professional environmental consulting services to assist in reporting properly.

Instructions for preparing environmental protection reports for businesses

Report content

According to Clause 1, Article 66 of Circular 02/2022/TT-BTNMT guiding the Law on Environmental Protection 2020, the content of the environmental protection report includes:

1. Contents of environmental protection reports of investment project owners, production, business and service establishments subject to environmental permits as prescribed in Clause 1 of this Article. Form No. 05.A Appendix VI issued together with Circular 02/2022/TT-BTNMT.
2. Contents of environmental protection reports of investment project owners, production, business and service establishments subject to environmental registration according to the provisions of Form No. 05.B Appendix VI issued together with Circular 02/2022/TT-BTNMT. Subjects exempted from environmental registration according to the provisions of Article 32 of Decree No. 08/2022/ND-CP are not required to report on environmental protection work;
3. Contents of environmental protection reports of investors building and operating infrastructure in production, business, and concentrated service zones or industrial clusters according to the provisions of Form No. 06 Appendix VI issued together with Circular 02/2022/TT-BTNMT.

Identifying the correct environmental protection report form for each subject helps businesses comply with legal regulations, ensure transparency in environmental management and avoid legal risks. Businesses need to understand current regulations to make reports on time, with complete content as required, contributing to sustainable environmental protection and maintaining stable business operations.

Report form

The form of the environmental protection report is specified in Clause 2, Article 66 of Circular 22/2022/TT-BTNMT, according to which the environmental protection report is expressed in one of the following forms:

• The report must be made in 2 copies. 1 in paper document, signed by an authorized person, stamped by the unit and 1 electronic copy (file.doc). Data synthesis forms attached to the report must be stamped.
• Report in electronic documents according to the format prescribed by a competent state agency or digitized from paper documents, with an electronic signature of a competent person and an electronic stamp of the unit.

Enterprises need to comply with the correct format, signature and confirmation stamp requirements to avoid errors and ensure that the report is received and processed by the authorities according to the correct process.

Report submission time

Report submission time is one of the important factors that businesses need to comply with to ensure legality and avoid administrative violations. Clause 2, Article 66 of Circular 02/2022/TT-BTNMT amended by points a and b, Clause 1, Article 1, Decision 3323/QD-BTNMT regulates the time for sending environmental protection reports as follows:

• Owners of investment projects, production, business and service establishments report on environmental protection work annually (reporting period is from January 1 to December 31) before January 15 of the following year;
• Investors who build and operate infrastructure in concentrated production, business, and service zones or industrial clusters report on environmental protection work annually (reporting period is from January 1 to December 31) before January 20 of the following year.

Enterprises need to pay attention to the prescribed timelines to proactively prepare and submit reports on time, ensure business operations run smoothly and comply with environmental protection regulations.

Method of sending reports and authority to receive reports

The report is sent to the reporting agency by one of the following methods:

• Send via environmental information systems at all levels or other local information systems;
• Send and receive directly;
• Send and receive via postal service;
• Send and receive via Fax;
• Send and receive via email system;
• Other methods as prescribed by law.

Owners of investment projects, production, business and service establishments send environmental protection reports to the following agencies:

• The agency issues environmental licenses to investment project owners, production, business and service establishments that must have an environmental license.
• The agency receives environmental registration for investment project owners, production, business and service establishments subject to environmental registration.
• Department of Natural Resources and Environment (where investment projects and establishments have production, business and service activities).
• District People’s Committee.
• Investors who build and operate technical infrastructure in concentrated production, business and service zones or industrial clusters (for establishments located in economic zones, concentrated production, business and service zones or industrial clusters).

Investors who build and operate technical infrastructure in centralized production, business, and service zones send reports on environmental protection to provincial-level specialized environmental protection agencies, environmental licensing agencies, and the Management Board of industrial parks, export processing zones, high-tech zones, and economic zones of provinces and centrally run cities according to the provisions of law.

Investors who build and operate industrial cluster technical infrastructure send environmental protection reports to provincial-level specialized environmental protection agencies, environmental licensing agencies and district-level People’s Committees according to the provisions of law.

Note: Unscheduled environmental protection reports are made at the request of competent state agencies.

Environmental protection reporting guidance service in Long Phan

Environmental protection reporting guidance service at Long Phan helps businesses report in accordance with regulations, avoid errors and ensure compliance with legal obligations on environmental protection. We provide support from data collection, report preparation, application submission to working with authorities to ensure the report is approved quickly.

Our services include:

• Identify businesses that must prepare reports according to the Law on Environmental Protection 2020 and Circular 02/2022/TT-BTNMT.
• Instructions for choosing the appropriate report template for each type of business.
• Advise on time to submit periodic reports, avoid administrative violations.
• Instructions for preparing reports on environmental protection work.
• Instructions for submitting reports and working with authorities.

Instructions for Making an Environmental Protection Report helps businesses comply with legal regulations, avoid the risk of sanctions and ensure responsibility for the environment. Full and accurate reporting not only helps authorities monitor better but also enhances business reputation. Long Phan provides detailed guidance services and supports businesses in reporting in accordance with regulations. Contact the hotline 0906735386 immediately for detailed advice!