Guide to Domestic Worker Service Registration

The Domestic Worker Service Registration procedure for sending Vietnamese citizens abroad is regulated by Decision No. 640/QD-BNV of 2025 from the Ministry of Home Affairs. Service enterprises must follow the correct procedure and prepare a complete dossier as required by current law. The processing time for applications is 05 working days at the Provincial-level People’s Committee. This article provides a detailed guide on the conditions, procedures, and steps for this registration activity.

Location for Domestic Worker Service Registration

According to Point g, Sub-item 5, Section B, Part II of the Appendix issued with Decision No. 640/QD-BNV 2025, a service enterprise must carry out the Domestic Worker Service Registration at the Provincial-level People’s Committee where its head office is located. This competent authority is responsible for reviewing, appraising, and issuing written approval to the enterprise. The choice of submission location depends on the geographical location of the service enterprise’s head office.

There are three methods for submitting the application dossier for Domestic Worker Service Registration: in-person, online, or via postal service.

Enterprises can choose the method that best suits their conditions. The in-person method allows for direct interaction with receiving officers to address any queries at the time of submission. The online method saves time and travel costs. The postal service method is suitable for enterprises located far from the administrative center.

>>> See more at: Recruiting Vietnamese workers to work for foreign organizations and individuals

Conditions to be Met

The service enterprise must maintain the conditions stipulated in Article 10 of the 2020 Law on Vietnamese Guest Workers, which include:

• Charter capital of VND 5 billion or more; the owner, all members, and shareholders must be domestic investors as defined by the 2020 Law on Investment.
• An escrow deposit made as required by Article 24 of the 2020 Law on Vietnamese Guest Workers.
• The legal representative must be a Vietnamese citizen with a university degree or higher and have at least 05 years of experience in sending Vietnamese workers abroad under contract or in employment services; not be currently under criminal prosecution; have no criminal record for crimes against national security, crimes against human life, health, dignity, or honor, fraud, abuse of trust for property appropriation, false advertising, customer deception, organizing or brokering illegal exit, entry, or stay in Vietnam, organizing or brokering for others to flee or stay abroad illegally, or coercing others to flee or stay abroad illegally.
• A sufficient number of professional staff to perform the tasks specified in Article 9 of the 2020 Law on Vietnamese Guest Workers.
• Facilities, either owned or stably leased by the enterprise, to meet the requirements for orientation education for Vietnamese workers going abroad under contract.
• An official website.

In addition to the above, enterprises must meet specific conditions at Point l, Sub-item 5, Section B, Part II of the Appendix issued with Decision No. 640/QD-BNV 2025, including:

• Currently implementing a contract to supply Vietnamese labor to a receiving country.
• Having a sufficient number of professional staff for operational activities who meet the following standards:
  • At least 01 staff member for overseas market search and development with foreign language skills appropriate for the receiving country and at least 01 year of experience in sending Vietnamese workers to that country.
  • At least 01 staff member stationed abroad for worker management with foreign language skills appropriate for the receiving country and at least 01 year of experience in sending Vietnamese workers to that country.
  • At least 01 staff member for orientation education with at least 01 year of experience in sending Vietnamese workers to the receiving country.
• Must ensure that workers have prior experience in domestic work abroad or have knowledge of domestic work and foreign language skills that meet the requirements of the foreign party, following guidance from the Minister of Labour – Invalids and Social Affairs (now the Ministry of Home Affairs).

>>> See more at: Responsibilities of foreign employers using Vietnamese workers

Procedure for Domestic Worker Service Registration

To carry out the registration procedure in compliance with the law, organizations or individuals must understand the implementation steps and the competent receiving authority. After clarifying the process, preparing a complete and accurate dossier is a critical factor to ensure the procedure is resolved quickly and to mitigate risks.

Dossier Components

The application dossier for Domestic Worker Service Registration includes documents specified at Point c, Sub-item 5, Section B, Part II of the Appendix issued with Decision No. 640/QD-BNV of 2025. These components include:

• A written request (using Form No. 10 of Appendix I issued with Decree No. 112/2021/ND-CP).
• 01 copy of foreign language degrees or certificates; 01 copy of documents proving the work experience of the professional staff (labor contracts, labor contract termination documents, social insurance participation records, or letters of experience confirmation from previous employers).

>>> See more: Form No. 10 – Decree No. 112/2021/ND-CP.

Implementation Steps

According to Point a, Sub-item 5, Section B, Part II of the Appendix issued with Decision No. 640/QD-BNV of 2025, the registration process is conducted through the following steps:

Step 1: Submit the Dossier The service enterprise submits 01 set of the dossier. The submission can be made in person at the headquarters of the Provincial-level People’s Committee or via postal service. The enterprise must ensure the dossier is sent to the correct address and department to avoid delays.

Step 2: Appraise the Dossier and Issue Approval The Provincial-level People’s Committee reviews the dossier and issues a written approval or disapproval. This authority decides whether to approve the enterprise’s participation in the service of sending Vietnamese domestic workers abroad. If the dossier is complete and meets all conditions, the Provincial-level People’s Committee will issue a written approval and notify the Ministry of Home Affairs.

In case of disapproval, the Provincial-level People’s Committee must provide a written response stating the reasons. The enterprise can address the issues mentioned, supplement documents, or adjust its conditions to meet the requirements. After making corrections, the enterprise can resubmit the dossier for consideration.

Processing Time

According to Point d, Sub-item 5, Section B, Part II of the Appendix issued with Decision No. 640/QD-BNV of 2025, the processing time for the Domestic Worker Service Registration dossier is 05 working days. This period begins on the date the Provincial-level People’s Committee receives a complete and valid dossier. Working days do not include Saturdays, Sundays, or public holidays.

To ensure timely processing, enterprises should prepare a complete and accurate dossier from the first submission. An incomplete or non-compliant dossier will be returned and will not be counted within the processing timeframe.

Fees and Charges

According to Point i, Sub-item 5, Section B, Part II of the Appendix issued with Decision No. 640/QD-BNV of 2025, there is no fee for the Domestic Worker Service Registration procedure.

Although no official fee is charged, enterprises will incur other costs during the dossier preparation process. These costs include fees for notarizing and certifying documents as required by law, such as copies of foreign language degrees and documents proving the work experience of professional staff. Enterprises may also incur shipping costs if they choose the postal service submission method.

Services of Long Phan Consulting Company

Long Phan Consulting Company provides professional consulting services for enterprises undertaking the Domestic Worker Service Registration. Our team of experts has extensive experience with legal regulations related to labor export. We support enterprises from consulting on conditions and preparing dossiers to monitoring the process at state agencies.

Our professional consulting and support services include:

• Analyzing the enterprise’s actual conditions and assessing its compliance with legal requirements.
• Establishing a detailed, feasible roadmap to help the enterprise meet any missing conditions regarding facilities, finance, and personnel.
• Advising and directly assisting the enterprise in recruiting professional staff with appropriate experience and qualifications.
• Drafting the written request and related documents according to standard forms, ensuring legal validity and complete content.
• Guiding the collection and completion of all necessary papers and documents to create a complete, consistent dossier.
• Thoroughly reviewing the entire dossier to ensure accuracy and validity, minimizing the risk of rejection or requests for supplements.
• Acting on behalf of the enterprise to submit the dossier to competent state agencies nationwide through a reliable network.
• Proactively monitoring the dossier’s processing status and working directly with state agencies to provide clarifications or supplements as required.
• Receiving the final approval on behalf of the enterprise and handling any post-approval procedures, delivering the final results.

Frequently Asked Questions (FAQ)

Below are frequently asked questions about the Domestic Worker Service Registration procedure.

Where does an enterprise submit the registration dossier for the service of sending domestic workers abroad?

The enterprise must carry out this procedure at the Provincial-level People’s Committee where its head office is located. Legal Basis: Point g, Sub-item 5, Section B, Part II of the Appendix issued with Decision No. 640/QD-BNV of 2025.

How long does it take to process the registration dossier for this service?

The processing time is 05 working days, starting from the date the Provincial-level People’s Committee receives a complete and valid dossier. Legal Basis: Point d, Sub-item 5, Section B, Part II of the Appendix issued with Decision No. 640/QD-BNV of 2025.

Does the enterprise have to pay a fee for this registration procedure?

No. The procedure is fee-free, but other costs such as notarization and document certification may arise. Legal Basis: Point i, Sub-item 5, Section B, Part II of the Appendix issued with Decision No. 640/QD-BNV of 2025.

What is one of the key personnel conditions that an enterprise must meet?

The enterprise must have sufficient professional staff, including at least one market development staff member, one overseas worker management staff member, and one orientation education staff member, all with relevant experience and appropriate foreign language skills. Legal Basis: Point l, Sub-item 5, Section B, Part II of the Appendix issued with Decision No. 640/QD-BNV of 2025.

What are the main components of the registration dossier?

The dossier includes a Written Request (Form No. 10 of Appendix I of Decree No. 112/2021/ND-CP), copies of foreign language degrees/certificates, and documents proving the work experience of the professional staff. Legal Basis: Point c, Sub-item 5, Section B, Part II of the Appendix issued with Decision No. 640/QD-BNV of 2025.

Conclusion

The Domestic Worker Service Registration procedure is detailed and clearly regulated under the guidance of the Ministry of Home Affairs. Enterprises must fully meet the conditions regarding personnel and experience and prepare the dossier according to regulations to gain approval. For professional consulting on this procedure, please contact Long Phan Consulting Company via hotline: 1900636389 for optimal support.