Full and detailed construction acceptance process

Construction acceptance process completeness and detail play an important role in ensuring the quality and safety of the project. Complying with this process helps confirm that construction items meet technical requirements while ensuring transparency in payment and project handover. The article below will provide information to help customers carry out acceptance according to the correct procedure to ensure quality, safety, and longevity of the project when put into use.

What is construction acceptance?

Construction acceptance is the activity of checking and evaluating the quality of works according to approved design documents. This process is carried out in each construction phase and upon completion of the project. Pursuant to Article 123 of the Law on Construction 2014, acceptance ensures that the project is constructed according to design and complies with standards and technical regulations.

According to Article 21 of Decree 06/2021/ND-CP, acceptance includes:

• Acceptance of construction work;
• Acceptance of construction stages or construction parts;
• Acceptance of completed project items or construction projects put into use.

The role of acceptance work in construction activities

During the construction and completion of construction projects, acceptance plays an extremely important role. This is not only a step to check and confirm the quality of the project but also a basis to ensure that technical, safety, and regulatory requirements have been fully complied with. The role of acceptance in construction activities can include:

• Ensuring construction quality and safety: Construction acceptance plays an important role in checking and confirming the quality of the project, ensuring that technical and safety requirements have been implemented in accordance with regulations, bringing peace of mind to relevant parties;
• Control of compliance with technical standards and regulations: The acceptance process helps confirm the implementation of technical standards and regulations applied throughout the construction process, ensuring that the project meets quality and technical requirements;
• Confirming actual construction volume: Acceptance is the basis for checking and confirming the actual construction volume of each project item, ensuring accuracy in payment and cost calculation for completed work;
• As a basis for payment between the investor and the contractor: The results of the acceptance process are the basis for payment between the investor and the contractor, confirming that the work has been completed as required, thereby avoiding disputes related to costs;
• As a basis for handing over and putting the project into use: Acceptance is a necessary step to confirm that the project has been completed and meets the required quality, thereby providing a legal basis for handing over and putting the project into use, ensuring compliance with regulations and safety when the project is put into operation.

General regulations on the current acceptance process of construction works

Subjects participating in acceptance

According to Clause 5, Article 21 of Decree 06/2021/ND-CP, The subjects that need to participate in construction acceptance activities will depend on the scale of construction and the impact of the project on security and national defense.

In general, subjects participating in acceptance may include:

• The person who directly supervises construction work of the investor;
• The person directly in charge of construction techniques of the construction contractor or of the general contractor or main contractor;
• The person directly in charge of construction techniques of the subcontractor in case there is a general contractor or main contractor;
• Construction design contractor (when necessary);
• Competent state management agencies such as (for public works, works that have a great impact on community safety, security and national defense).

Components of dossier for acceptance

According to Clause 4, Article 21 Decree 06/2021/ND-CP, acceptance documents include:

1. The construction work acceptance record must clearly show the following contents:

• Name of job to be accepted;
• Time and place of acceptance;
• Participants sign the acceptance record;
• Acceptance conclusion, clearly stating whether or not to accept the acceptance;
• Agree to carry out further work; Requests for repair, completion of work already done and other requests (if any);
• Signature, full name, and position of the person signing the acceptance record;
• Attached appendix (if any).

2. Acceptance request form;
3. Documents on quality of materials and equipment;
4. Results of testing and inspection (if any);
5. Construction diary.

Procedure for performing acceptance

Construction acceptance process is an important step in confirming the completion and quality of construction items. To ensure that the project meets technical requirements and standards, the process should be carried out according to the following steps:

• Step 1: Check the conditions before acceptance: First, it is necessary to check the completeness of the documents and the actual site, compare with the design requirements to ensure that all construction items have been completed as required.
• Step 2: Perform acceptance test: Conduct acceptance test, evaluate work quality and confirm completed volume.
• Step 3: Prepare an acceptance record and end the acceptance test: After completing the assessment, prepare an acceptance record to record the results and end the acceptance process.
• Step 4: Completing and archiving acceptance records: Finally, the acceptance records are completed, the accepted work will be handed over and all records will be archived for future management and inspection purposes.

>>> See more: Procedures for checking and accepting completed works.

Consulting services on the acceptance process of construction projects in Long Phan

Long Phan provides acceptance consulting services including:

• Support customers to check and complete construction acceptance documents;
• In-depth consulting on the acceptance process according to current regulations to ensure speed and efficiency;
• Support assessment of construction quality of construction works according to current regulations;
• Support customers in preparing construction acceptance records;
• Consulting on handling problems that arise during the acceptance process.

Long Phan is proud to provide consulting services on the professional construction acceptance process, ensuring compliance with current regulations and technical standards. Our team of experienced experts will support customers throughout the acceptance process, from document checking to actual acceptance. If you need in-depth support, please contact Long Phan immediately via the hotline: 0906735386 for detailed advice on project acceptance.