Cost of consular legalization of Vietnamese documents used abroad

Consular legalization of Vietnamese documents for use abroad is a necessary process to ensure the legality and validity of documents in the international environment. This not only helps Vietnamese citizens and businesses easily conduct transactions, but also creates favorable conditions for studying, working, and living abroad. In the article below, Long Phan will provide detailed information about the process, procedures, and costs of consular legalization.

What is consular legalization?

Consular legalization is the process of confirming the legality of documents and papers made by competent Vietnamese agencies to be recognized and used in another country. This process includes certifying signatures, seals and titles on documents to ensure legal validity during international transactions. This procedure is carried out by the Consular Department Ministry of Foreign Affairs or authorized agencies.

CSPL: Clause 2, Article 2, Decree 111/2011/ND-CP.

When is it necessary to carry out consular legalization of Vietnamese documents used abroad?

Some cases require consular legalization of Vietnamese documents, including:

• Using papers and documents issued by Vietnamese agencies abroad: When needing to use documents such as diplomas, driver’s licenses or business registration certificates, they need to be legalized to be recognized as legal abroad.
• Civil transactions, international trade: In transactions such as sales contracts, investment cooperation, and related documents also need to be legalized to ensure legality.
• Procedures for studying abroad, settling down or getting married: Documents such as certificates of marital status or degrees need to be legalized when completing procedures for studying abroad. Similarly, a single certificate needs to be legalized when marrying a foreigner. For settlement, documents proving financial capacity or criminal record also need to be legalized.
• Vietnamese citizens residing or working abroad: Vietnamese people living or working abroad need to legalize documents such as criminal records and work permits to ensure validity in the host country.

Procedures for consular legalization of Vietnamese documents used abroad

The consular legalization process includes the following steps:

Step 1: Notarized translation of documents

• Translate the document that needs legalization into English or the language of the country where the document will be used, and then have the translation notarized.

Step 2: Apply for consular certification

Submit your application with a notarized translation to one of the following agencies:

• Consular Department – Ministry of Foreign Affairs of Vietnam.
• Competent authority to certify Vietnamese consulates abroad (if documents are not available in Vietnam).

After receiving consular certification, you can directly submit the application or authorize someone else to carry out the legalization procedure.

Step 3: Ask for confirmation from a foreign diplomatic agency

Bring the documents with consular certification to the consular legalization authority of the country where the documents will be used. Depending on the country, this authority may be:

• Diplomatic mission in the country where the document was issued.
• The diplomatic department with consular certification authority is located in Vietnam.

Regulations on costs for consular legalization of Vietnamese documents used abroad

Consular legalization costs include:

• Consular legalization fee: 30,000 VND/copy/time
• Consular certification fee: 30,000 VND/copy/time
• Translation fee (if any): according to the regulations of the translation unit
• Fees for sending and receiving documents by post (if any)

In addition, there are a number of cases where fees will be waived when performing consular legalization, including:

• If there are other provisions in international treaties that the Socialist Republic of Vietnam has signed, participated in or agreed to, those provisions will be implemented.
• Foreign organizations and individuals will receive free consular certification and legalization based on the principle of reciprocity in diplomatic relations.

CSPL: Article 4, 5 Circular 157/2016/TT-BTC.

Consulting services and support for consular legalization of documents in Long Phan

Consular legalization of Vietnamese documents used abroad is an important process that helps ensure the legality and legal value of documents. With a team of experienced experts, Long Phan provides consulting services on legalizing Vietnamese documents for use abroad. We provide a comprehensive service including:

• Consulting on consular legalization processes and procedures.
• Assist customers in preparing necessary documents and checking completeness and accuracy.
• Providing notarized translation services of documents into English or the language of the country where the documents will be used.
• Representing clients to carry out consular legalization procedures at competent agencies.
• Consulting on other related procedures.

Consular legalization of Vietnamese documents is an important procedure to ensure the legal value of Vietnamese documents when used abroad. If you still have questions or need detailed advice and support in carrying out consular legalization procedures quickly and professionally, please contact Long Phan via hotline: 0906735386. We are committed to providing professional service at the most reasonable cost.